In an effort to organize and streamline the process of planning out social media posts, Andi Barajas in Business Operations has assigned common categories specific sticky-note shapes and colors. There are several categories that articles, blog posts, and social media posts fall into, such as “Points of Pride,” “Safety,” “Lean,” “Worklife,” “Staff/Student Spotlight,” and “Miscellaneous.” Andi has assigned each of these categories a specific shape and color sticky-note, for example, “Points of Pride” are represented by a pink heart. When an article, blog post, or social media post is needed, the title is written down on a sticky-note that corresponds to the category that the subject falls under. They sticky-note is added to the “To do” column of the Kanban board and at the end of the day the sticky-note is moved to the appropriate column that indicates where it is in the creation process.
After the post has moved down the Kanban board past the “Gather Information” phase, the “Find a Photo” phase, the “Write Post” phase, and has been reviewed by a staff member, the post is ready to publish, and the sticky-note gets taken off of the creation Kanban board and moved to a space on the social media scheduling calendar that represents what day that post will be published online. Using the various colors and shapes of the sticky-notes helps to quickly identify what category is going to be published that day. It also makes it easy to find a pattern in the categories of posts that have been created and allows for easy future planning and for consistently publishing a variety of subjects in an organized way.
Andi is happy with the Kanban board and scheduling calendar so far, and is excited to continue to improve her process in the future.