Andi Barajas, Communications and Media Specialist for the Business Operations Office in the Vice President for Administration division, recently completed her FourWinds Interactive Sign Builder 1 Certification. FourWinds is the system used by Michigan Tech to manage digital signage across campus; Andi is currently working with Auxiliary Services and related departments to manage their FourWinds Digital Signage in the Memorial Union building, as well as the Wadsworth and McNair dining halls and other dining outlets on campus. She is available for consultation with issues involving FourWinds Interactive digital signage creation and deployment, and to those groups on campus wishing to advertise on these digital signs. She can be reached at 487-2980 or by email at firstname.lastname@example.org.
The WorkLife Advisory Committee invites you to take the first annual WorkLife Quality Assessment Survey by clicking here. (URL: https://www.surveymonkey.com/r/worklife_connections)
This survey will provide baseline data to help identify the services that are most needed to support work-life blending, as well as to assess the quality of work-life blending that all of us in the Michigan Tech community experience. All responses to the survey are completely anonymous. The report for the survey will be made available on the WorkLife website.
Your feedback is important as it allows us to address topics of importance and provide resources and services that are valuable to the campus community. The WorkLife Advisory Committee appreciates your assistance.
Revisions have been made to Policy 2.2002 Meal Per Diem Rates to comply with IRS guidelines. This policy now reflects the updated per diem rates provided by the US General Services Administration.
The University Policy Office (UPO) and Human Resources would like to announce the issuance of Policy 2.6021 Employee Separation/Transfer.
This policy was issued to ensure that employee transfers and separations within the University are handled in a fair, consistent, and professional manner with minimal disruption to ongoing work functions. The policy includes processes and documentation that is required to facilitate the process.
If you have questions, please feel free to contact the Human Resources at 487-2280.
The University Policy Office (UPO) and Human Resources would like to announce the issuance of Policy 2.6022 University Background Checks effective August 1, 2015.
This policy was issued by Human Resources in order to provide guidance for conducting consistent and fair background checks and verifications. The policy supports the University’s efforts to minimize institutional risk, employ the best practices when hiring and assist hiring authorities in making sound hiring decisions.
This Policy applies to all non-student University positions for which an offer of employment or appointment is made on or after August 1, 2015.
All job postings will include background check requirements for the position. Candidates for employment who fail to participate fully or provide inaccurate information will be eliminated from consideration for the position. All offers to the selected candidate for all posted positions, as well as promotions outside of the current department or department transfers within the University, will be contingent upon the results of the background check. Human Resources will lead the process of reviewing any adverse information revealed from the background check.
Employment of short-term, casual, seasonal employees who are new hires or re-hired more than 9 months after their most recent last date of employment will also be contingent upon the results of a background check.
The University Policy Office (UPO) would like to announce the issuance of Policy 2.6017 Overtime Compensation and/or Compensatory Time Off, effective May 1, 2015.
This policy was issued by Human Resources in order to provide guidance for the reporting of overtime hours worked, and to ensure the University’s compliance with the Fair Labor Standards Act (FLSA) with regards to overtime payment for regular, non-exempt employees who are not subject to a bargaining unit contract.
The University Policy Office (UPO) would like to announce the issuance of Policy 2.1013 Preferred First Name.
In a manner consistent with the University’s educational mission and related research, service, and outreach activities and in order to support Goal 1 of the University’s Strategic Plan, Registrars and Human Resources have collaborated to develop and issue this new policy, published on the University Policy Office website. This policy inteneded to provide guidelines for students, faculty and staff who wish to use a name other than their legal name to identify themselves across university systems, where feasible.
The University Policy Office (UPO) would like to announce the issuance of Policy 2.5006 Use of Reserved University Outside Grounds.
In a manner consistent with the University’s educational mission and related research, service, and outreach activities and in order to support Board of Control Policies 7.7, 12.2, and 12.3, Student Activities, Facilities Management, and Public Safety and Police Services have collaborated to develop and issue this new policy. The policy is intended to provide guidelines for affiliated and non-affiliated groups and persons who wish to use designated outside areas on Michigan Tech’s campus.
This new policy also covers Distribution of Promotional Materials and will replace current Policy 2.5004 Distributing of Promotional Materials.
Sometimes continuous improvement results can take some time to materialize. But it’s important to remember to focus on the goals you’re trying to accomplish, and to trust that lean process improvement methods can and do result in reaching the tangible goals that we have in our work.
In 2012, as part of a grant Michigan Tech received through the Federal Mediation and Conciliation Service [http://www.fmcs.gov/internet/], we were able to bring consultants to campus to help us to continue on our lean journey as a University. Our grant application had proposed an innovative approach to enhancing relations between management and union-represented staff via a rigorous series of Lean training sessions. Lean as a management method is particulary well-suited to accomplishing such a goal, because it is an approach that focuses on the value of each employee, at all levels and within all units. We believed that our proposal would contribute to improving communication and relations between employees at all levels across campus.
I was a co-PI on this grant, and participated as a “student” in most of the training sessions. One of the exercises we were asked to do was to facilitate a kaizen (“improvement”) event to solve a challenging process issue in our work. Having recently taken on policy administration at the University, I had become aware of many areas within the policy development process that seemed to cause confusion for customers (policy developers) and for the campus community in general.
We assembled a small group of individuals that included me, and 3 or 4 additional people who served as facilitators, subject matter experts, and customers. From this single kaizen event, we were able to identify some key improvements that needed to happen:
We needed a dedicated staff member who was primarily responsible for overseeing policy at the University.
- We needed to critically review the current policy development process, and identify ways we could eliminate wasteful or unnecessary steps.
- We needed a new website, that included tools for policy developers as well as some “educational” pieces about what policy is (and isn’t).
- We needed to continually educate the university community on the policy development process, and provide some outreach and support to policy developers along the way.
Most of these goals hinged on the need to hire that staff member. I am now pleased to say that in 2014, after a lot of thought and planning, we were able to hire a University Policy Coordinator, Lori Weir, who has jumped right in to making these kaizen-originated goals a reality. She is also constantly looking for ways to continuously improve how we manage policies at Michigan Tech, and I’m looking forward to working with her to realize our vision of what a Policy Office should be.
Thank you for visiting our new website, and please don’t hesitate to get in touch if you have any questions, suggestions, or would like help getting started on a new policy.