Tag Archives: 5S

Lean Focus—Supply Room 5S

Cleaning Up!

Photo of the Fifth Floor Supply Area 5S Team (left to right): Colin Neese, Andi Barajas, Cayce Will, Danielle Davis, Ann Kitalong-Will, and Lean Facilitator Laura Harry.
Fifth Floor Supply Area 5S Team (left to right): Colin Neese, Andi Barajas, Cayce Will, Danielle Davis, Ann Kitalong-Will, and Lean Facilitator Laura Harry.

Business Operations and the Office of Information Services completed a 5S of their supplies area. The previous state of the supply area was unorganized, full of items nobody wanted or needed, and staff couldn’t find the supplies they need easily. The new, current state has an organized supply area, having supplies on hand that are needed, removing unused items, eliminating waste and to created an easy order process. The improvement ties into the University’s Strategic Goals by promoting safety, effectiveness, and efficiency and creates an aesthetic and sustainable infrastructure. A Kanban system was created for reorder and to determine inventory levels. Weekly audits of the space are posted in the supply cubicle that staff and students are included in to sustain the area.

Photo of the Fifth Floor Supply Area Before the 5S.
Fifth Floor Supply Area Before the 5S.
Photo of the Fifth Floor Supply Area During the 5S. “Keep, Return, and Rid”
Fifth Floor Supply Area During the 5S. “Keep, Return, and Rid.”
Photo of the Fifth Floor Supply Area After the 5S.
Fifth Floor Supply Area After the 5S.

Lean Focus—Social Media Planning Board

In an effort to organize and streamline the process of planning out social media posts, Andi Barajas in Business Operations has assigned common categories specific sticky-note shapes and colors. There are several categories that articles, blog posts, and social media posts fall into, such as “Points of Pride,” “Safety,” “Lean,” “Worklife,” “Staff/Student Spotlight,” and “Miscellaneous.” Andi has assigned each of these categories a specific shape and color sticky-note, for example, “Points of Pride” are represented by a pink heart. When an article, blog post, or social media post is needed, the title is written down on a sticky-note that corresponds to the category that the subject falls under. They sticky-note is added to the “To do” column of the Kanban board and at the end of the day the sticky-note is moved to the appropriate column that indicates where it is in the creation process.

Social Media Calendar
Photo of The Social Media Scheduling Calendar

After the post has moved down the Kanban board past the “Gather Information” phase, the “Find a Photo” phase, the “Write Post” phase, and has been reviewed by a staff member, the post is ready to publish, and the sticky-note gets taken off of the creation Kanban board and moved to a space on the social media scheduling calendar that represents what day that post will be published online. Using the various colors and shapes of the sticky-notes helps to quickly identify what category is going to be published that day. It also makes it easy to find a pattern in the categories of posts that have been created and allows for easy future planning and for consistently publishing a variety of subjects in an organized way.
Andi is happy with the Kanban board and scheduling calendar so far, and is excited to continue to improve her process in the future.