Using Approval of a Dissertation, Thesis or Report Form

The Approval form indicates to the Graduate School that your technical corrections are complete, and your dissertation is ready for formatting review by the Graduate School. It also defines the access (open or campus) and embargo options for your dissertation. Your dissertation must be completely submitted by the deadline for the semester in order to complete your degree in that semester.

Where Do I Find the Form?

The Approval of a Dissertation, Thesis, or Report form can be found on the Forms and Deadlines page or by clicking here here.

Please note that this form, like many of our forms, is dynamic. As a dynamic form, it will only work in Adobe Acrobat or Reader.  If the hyperlink above doesn’t open the PDF as expected, we recommend right clicking on the link, selecting “Save link as…” (or similar option in your browser) and saving the file.  If you are still having trouble opening the form, check out this link which offers some more troubleshooting options. After you have saved the file, open Adobe Acrobat or Reader and open the saved form.

Now that you know where to find this form and where we can open it, let’s talk about filling it out.

Submission Instructions

The first section of the form consists of the Dissertation, Thesis and Report submission steps and instructions (click on the button that matches your document type to reveal the instructions). Please read the instructions carefully before filling out the form.

Steps to follow and Instructions for submission of form.
Steps to follow and Instructions for submission of form.

Providing Personal Information

Personal Information including Last Name, First Name, and M Number should be entered in the first section of the form.

Please enter the Personal Information including Last Name, First Name, and M Number should be entered in the first section of the form.
Please enter the Personal Information including Last Name, First Name, and M Number in the first section of the form.

Entering Degree Information

Once you have your M Number entered, move on to selecting your degree type. Depending on your degree, there are a few options you will need to select from before moving on to the next step.

Doctor of Philosophy (PhD) Options

If you are a PhD student, you only need to select your graduate program from the drop down list.

Graduate program selection. All students should use the dropdown menu to select their program. If your program is not listed, double check your degree option.
Graduate program selection. All students should use the dropdown menu to select their program. If your program is not listed, double check your degree option.

Master of Science (MS) Options

If you are an MS student, you will see two degree options appear. Please indicate whether you are preparing and submitting a Thesis or a Report. You will also need to select your graduate program from the drop down list.

Degree options and graduate program for MS students. All students should use the dropdown menu to select their program. If your program is not listed, double check your degree option.
Degree options and graduate program for MS students. All students should use the dropdown menu to select their program. If your program is not listed, double check your degree option.

Master of Forestry (MFor) Options

If you are a MFor student, you will see only one degree option “Report” appear as shown below.

Selection of degree options for MFor students.
Selection of degree options for MFor students.

Entering Details about Dissertation, Thesis or Report and Advisors

In this section you will need to provide us with the title of your document, the year of publication, and your Advisors name. If you have Co-Advisors, please answer
“yes” to the appropriate question as shown below and a second blank will appear. If you only have one advisor, choose “No” to the co-advisor question and proceed to the next step.

Details about the dissertation, thesis or report and details of your advisor and co-advisor.
Details about the dissertation, thesis or report and names of your advisor and co-advisor.

Selecting the Access Options for Electronic Thesis or Dissertation

In this section of the form, you should select one of the two options provided. The Open Access permits anyone in the world access to your thesis or dissertation while Campus Access restricts the access to library patrons on campus including faculty, staff, and current students. Please note the special instructions in the red box below the options while selecting Open or Campus Access. This information is vital to properly submitting your document to Digital Commons

Open Access option.
Open Access option.
Campus Access option.
Campus Access option.

Selecting the Embargo Option

Read the instructions carefully in the embargo options section of the form. Please note that Embargo options selected on ProQuest, Digital Commons, and below must match. In the event of a discrepancy, submissions will be updated to the date on this form.

If you require an embargo, fill in the date of embargo release and state the justification for the choosing embargo option. All embargoes must be approved by the Graduate School so please be specific in your justification.

Choosing embargo option.
Choosing embargo option.

Once this section is complete, you are done with the form. Please print the form and obtain the required signatures. Once the form is signed, submit it to the Graduate School. This form can be submitted as a hard copy or via email to gradschool@mtu.edu.


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