Category Archives: Adobe Acrobat

Checking Your Margins Using Double-Side Formatting

Welcome back to the Michigan Tech Graduate School Newsblog. Since Thesis, Dissertation, and Report writing season is in full swing now we thought it might be helpful to give you a brief reminder on how you can check your margins before submitting your document to the Graduate School.

There are two ways described in “The Guide” to format your dissertation, thesis, or report: Single Side and Double Side formatting. In the post below we will walk you through how to use Adobe Acrobat Pro to check your margins in a Double Side formatted document. If you’re using Single Side formatting, click here to access our previous post on that topic.!

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Checking Your Margins Using Single Side Formatting

Welcome back to the Michigan Tech Graduate School Newsblog. Since Thesis, Dissertation, and Report writing season is in full swing now we thought it might be helpful to give you a brief reminder on how you can check your margins before submitting your document to the Graduate School.

There are two ways described in “The Guide” to format your dissertation, thesis, or report: Single Side and Double Side formatting. In the post below we will walk you through how to use Adobe Acrobat Pro to check your margins in a Single Side formatted document. If you’re using Double Side formatting, check out our post on that here!

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How to change color pages to black and white

Some word processors will generate lines (such as those found in tables) and/or text in a combination of red and green that will appear black on the screen, but will appear in color to the bindery that will print your document. Depending on how other items are created and/or inserted into your document, grey-scale figures may also appear in a combination of red and green.

This tutorial will show one way to convert color items in a PDF file to black and white. These instructions have been provided by the bindery that prints Michigan Tech dissertations, theses, and reports, but they are not foolproof. You may find that certain items do not properly convert to black and white. In that case, it is recommended to:

  • go back to the source image
  • change the source image to black and white or gray-scale using Photoshop
  • insert the image into your document
  • convert the PDF document (recommended setting: High Quality Print)

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How to check PDF conversion settings for images and embedding fonts

Creating high quality images and embedding all fonts are two requirements of creating a thesis or dissertation.  These two requirements will ensure that your document is presented at the highest quality and that the document appears the same on any computer, regardless of the fonts that are available.  This tutorial will show how to check and select the conversion settings in Word to make sure your document meets the requirements.

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How to create bookmarks using Word and Adobe Acrobat

Having bookmarks that replicate the table of contents (TOC) – and include the TOC – is one requirement of the procedures to submit a thesis or dissertation.  Bookmarks allow the reader to see a TOC wherever they are in the document, and navigate easily to that section of the document.  This tutorial will show you how to create bookmarks using Word and Adobe Acrobat on the PC.

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How to use a preflight profile

Preflight profiles in Adobe Acrobat® Pro can be used to check properties of a PDF document, as well as make some automatic fixes to them.  In this tutorial, we’ll show you how to use preflight profiles developed by the Graduate School to check the image quality in a PDF file.

To begin, download a preflight profile and save it to your computer. Depending on your browser settings, you might need to right click on the link to save the file to your computer as a *.kfp (or*.xml) file. The Graduate School has created the two below:

  1. Graduate School Images will show you which images have a resolution below 300ppi.
  2. Graduate School Color Pages will show you which pages are in color.

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How to rotate landscape pages in a pdf file

For your thesis or dissertation, you must either present all pages in portrait orientation, or list all of the landscape pages on the Degree completion form.  If you have many landscape pages, it may be easier to rotate the pages in the pdf than list all of the pages one by one.

This tip requires Adobe Acrobat, and applies to either a single sided or double sided document.

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How to use the Edit Text Tool

Adobe Acrobat has a Edit Text & Images Tool for content editing. This tool can be used to do minor text edits, such as deleting a small amount of text, or fixing a spelling mistake.

Open your pdf file, and select Edit Text & Images by clicking on “Tools” and selecting it from the “Content Editing” section as shown in the screen shot below.  If you use the tool a lot, right click on the tool to “Add to Quick Tools” and it will appear on your toolbar.

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