Graduate School Newsblog

Posts under the ‘Adobe Acrobat’ category

How to change color pages to black and white

Friday, August 3rd, 2012

Some word processors will generate lines (such as those found in tables) and/or text in a combination of red and green that will appear black on the screen, but will appear in color to the bindery that will print your document. Depending on how other items are created and/or inserted into your document, grey-scale figures may also appear in a combination of red and green.

This tutorial will show one way to convert color items in a PDF file to black and white. These instructions have been provided by the bindery that prints Michigan Tech dissertations, theses, and reports, but they are not foolproof. You may find that certain items do not properly convert to black and white. In that case, it is recommended to:

  • go back to the source image
  • change the source image to black and white or gray-scale using Photoshop
  • insert the image into your document
  • convert the PDF document (recommended setting: High Quality Print)

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How to check PDF conversion settings for images and embedding fonts

Monday, June 4th, 2012

Creating high quality images and embedding all fonts are two requirements of creating a thesis or dissertation.  These two requirements will ensure that your document is presented at the highest quality and that the document appears the same on any computer, regardless of the fonts that are available.  This tutorial will show how to check and select the conversion settings in Word to make sure your document meets the requirements.

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How to create bookmarks using Word and Adobe Acrobat

Monday, June 4th, 2012

Having bookmarks that replicate the table of contents (TOC) – and include the TOC – is one requirement of the procedures to submit a thesis or dissertation.  Bookmarks allow the reader to see a TOC wherever they are in the document, and navigate easily to that section of the document.  This tutorial will show you how to create bookmarks using Word and Adobe Acrobat on the PC.

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How to create a hyperlinked table of contents

Monday, June 4th, 2012

Having a table of contents (TOC) with hyperlinks is one requirement of the procedures to submit a thesis or dissertation.  Hyperlinks allow a reader to click on any part of your table of contents and navigate directly to that page.  This tutorial will show you how to create a hyperlinked table of contents using Word and Adobe Acrobat on the PC.

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How to use a preflight profile

Tuesday, January 25th, 2011

Preflight profiles in Adobe Acrobat® Pro can be used to check properties of a PDF document, as well as make some automatic fixes to them.  In this tutorial, we’ll show you how to use preflight profiles developed by the Graduate School to check the image quality in a PDF file.

To begin, download a preflight profile and save it to your computer. Depending on your browser settings, you might need to right click on the link to save the file to your computer as a *.kfp (or*.xml) file. The Graduate School has created the two below:

  1. Graduate School Images will show you which images have a resolution below 300ppi.
  2. Graduate School Color Pages will show you which pages are in color.

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How to rotate landscape pages in a pdf file

Wednesday, July 21st, 2010

For your thesis or dissertation, you must either present all pages in portrait orientation, or list all of the landscape pages on the Degree completion form.  If you have many landscape pages, it may be easier to rotate the pages in the pdf than list all of the pages one by one.

This tip requires Adobe Acrobat, and applies to either a single sided or double sided document.

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How to check your papersize and page number location

Tuesday, July 20th, 2010

Having the correct paper size and page number location is an important part of preparing a thesis or dissertation.  Adobe Reader and Acrobat have tools that will help you verify these elements of your document.

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How to use the TouchUp Text Tool

Friday, July 9th, 2010

Adobe Acrobat has a TouchUp Text Tool. This tool can be used to do minor text edits, such as deleting a small amount of text, or fixing a spelling mistake.

Open your pdf file, and select the TouchUp Tool by clicking on “Tools” and selecting it from the “Content” section as shown in the screen shot below.  If you use the tool a lot, right click on the tool to “Add to Quick Tools” and it will appear on your toolbar.

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How to determine if fonts are embedded in a pdf file

Tuesday, April 27th, 2010

Embedding fonts in your pdf file allows anyone who opens your file to see the document as you intended.  If you don’t embed a font, the pdf viewer will substitute a font if it is not available on the computer viewing the document, and the result usually isn’t what you intended.

To determine if all of your fonts are embedded in your pdf file, open your pdf file in Adobe Acrobat or Adobe Reader.

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