Category Archives: Digital Tools

Using Approval of a Dissertation, Thesis or Report Form

The Approval form indicates to the Graduate School that your technical corrections are complete, and your dissertation is ready for formatting review by the Graduate School. It also defines the access (open or campus) and embargo options for your dissertation. Your dissertation must be completely submitted by the deadline for the semester in order to complete your degree in that semester.

Where Do I Find the Form?

The Approval of a Dissertation, Thesis, or Report form can be found on the Forms and Deadlines page or by clicking here here.

Please note that this form, like many of our forms, is dynamic. As a dynamic form, it will only work in Adobe Acrobat or Reader.  If the hyperlink above doesn’t open the PDF as expected, we recommend right clicking on the link, selecting “Save link as…” (or similar option in your browser) and saving the file.  If you are still having trouble opening the form, check out this link which offers some more troubleshooting options. After you have saved the file, open Adobe Acrobat or Reader and open the saved form.

Now that you know where to find this form and where we can open it, let’s talk about filling it out.

Submission Instructions

The first section of the form consists of the Dissertation, Thesis and Report submission steps and instructions (click on the button that matches your document type to reveal the instructions). Please read the instructions carefully before filling out the form.

Steps to follow and Instructions for submission of form.
Steps to follow and Instructions for submission of form.

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Using the Report on Final Oral Examination Form

Welcome back to the Graduate School blog. Our quest to reduce student errors on forms continues! This post is for students enrolled in a research degree: PhD, MS(Thesis and Report Options), and MFor.

Where Do I Find The Form?

The Report on Final Oral Examination Form can be found on our Forms and Deadlines page under “Forms” and then “Current Students”, by following this link or on your MyMichiganTech page. Please note that the Report on Final Oral Examination Form, like all of our forms, is dynamic. As a dynamic form, it will only work in Adobe Acrobat or Reader.  If the hyperlink above doesn’t open the PDF as expected, we recommend right clicking on the link, selecting “Save link as…” (or similar option in your browser) and saving the file.  After you have saved the file, open Adobe Acrobat or Reader and open the saved form.

Now that you know where to find this form and how open it, let’s talk about filling it out.

Providing Personal Information

To begin you will need to fill in your personal information. This includes your name and M Number. If you do not know your M number, you can always find it on MyMichiganTech.

Name_MNumber
Providing your Last Name, First Name, and M Number allows us to keep accurate records of your progress towards your degree.

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Using the Pre-Defense Form

One of the most common issues we see here in the Graduate School are forms being filled out and submitted incorrectly. We hope that this upcoming series of blog posts will clarify how our dynamic forms work and reduce the stress on you, the student, when filling them out.

Today’s topic is the Pre-Defense Form. This form must be submitted to the Graduate School two weeks prior to your thesis, dissertation or report defense.

Where Do I Find the Form?

The Pre-Defense Form can be found on the Degree Completion Timeline, on your MyMichiganTech, or by following this link. Please note that the Pre-Defense form, like many of our forms, is dynamic. As a dynamic form, it will only work in Adobe Acrobat or Reader.  If the hyperlink above doesn’t open the PDF as expected, we recommend right clicking on the link, selecting “Save link as…” (or similar option in your browser) and saving the file.  If you are still having trouble opening the form, check out this link which offers some more troubleshooting options. After you have saved the file, open Adobe Acrobat or Reader and open the saved form.

Now that you know where to find this form and where we can open it, let’s talk about filling it out.

Providing Personal Information

The first few blocks are pretty self-explanatory; enter your last name, first name, optional middle initial, and M Number in the appropriate boxes. If you do not know your M number, fret not, you can always find it on MyMichiganTech.

Name_MNumber
Personal Information including Last Name, First Name, and M Number should be entered in the first section of the form.

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How to schedule a meeting using the Google Calendar

The Google Calendar makes it easy for you to invite Graduate School staff to a meeting.  In particular, it is recommended to make an appointment with Debra Charlesworth to discuss your final thesis or dissertation questions.  Making an appointment will ensure the appropriate staff are available, and that we are prepared to meet with you.  You are also welcome to stop by anytime, particularly when Dr. Charlesworth’s schedule shows that she is available.

To start, log into the Google Calendar. Navigate to google.com/calendar – log in with your full MTU e-mail address and password.

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How to submit an assignment to Canvas

Canvas is the learning management system that Michigan Tech uses for classes, and the Graduate School uses to collect theses, dissertations, and reports. This post will explain how to submit an assignment for the Graduate School.

First, log into Canvas by visiting http://mtu.instructure.com and logging in with your Michigan Tech ISO ID and password (the same one you use to access Banweb or your e-mail).

The Canvas log in screen. Use your Michigan Tech ID and password.
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How to access a document in Perceptive Content (formerly ImageNow)

Graduate School forms submitted by students are electronically stored in Perceptive Content (formerly known as ImageNow).  All member of the graduate faculty and authorized staff may access these forms by opening the Perceptive Content program, and logging in with their Michigan Tech ISO ID and password.  Students do not have access to Perceptive Content.  Dissertation, thesis, or report reviews are available to students through Canvas (for pre-defense documents) or Digital Commons (for post-defense documents).

Faculty can also choose not to utilize Perceptive Content to access the student’s review.  These faculty may ask their student to share the review file with them, or contact the Graduate Program Assistant for access to the file. The email notification lets the faculty member know that the review is available.

Contact the IT staff in your unit if you need the Perceptive Content software installed on your PC.  Mac and Unix users can access Perceptive Content on the web.  PC users who do not want to install the software may also use the web site.  For web use:

  • Make sure you have a campus IP address.  You either need to be on campus, or establish a VPN – contact IT for support.
  • Make sure you allow pop-up windows in your browser.
  • Your browser and Java must be compatible with the web client.  If the screen is blank when you load in a web browser, try a different browser.  Contact IT for support if that does not solve the problem.
  • Ensure your browser is set to open PDF files using Adobe Acrobat or Reader.  Alternative PDF viewers will not open the review files properly.  Contact IT for support or see our web tips.
  • There are a limited number of licenses available. Please disconnect when you have completed your session.

Once logged in, click on the “Documents” icon.  If you have access to more than one set of documents, click on the arrow next to the “Documents” icon and select “Graduate School.”  Note that the name of the software is now Perceptive Content, but most of the windows in the program still list ImageNow in the title bar of the window. Continue reading