Category Archives: Notes

Submission and Formatting 101: Master the Dissertation, Thesis, and Report Process

Students who are completing a dissertation, thesis, or report are invited to join the Graduate School to learn about the resources available to them to assist in scheduling their defense, formatting their documents, and submitting their documents.  In one afternoon, you can learn everything you need to be successful and complete your degree in a timely fashion!  Faculty and staff who assist students with submissions are also welcome to attend.  Attend the entire event, or stop in for the seminar that interests you.

  • When: January 23, 2018, 1 – 5pm (see detailed schedule below)
  • Who: Students completing a dissertation, thesis or report; faculty and staff who assist students with submission
  • Where: Forestry G002; the Forestry Atrium will have snacks and seating for breaks or live online (register to attend online and receive participation instructions)
  • Registration: Please register to receive handouts via email or attend online. The seminar will be available online as well as on campus.

If you are unable to join us, the event will be taped and available online after the event. The previous semester’s seminars are always available online.

Information on submitting, formatting, and more can be found online for dissertations and theses or reports.

Detailed schedule

  • 1 – 2pm – Submission 101
    Learn what is required to submit your document to the Graduate School and the deadlines for the upcoming semester.  Best for students who are completing their degree this semester or next semester.
  • 2 – 2:45pm – Formatting 101: Using the Guide and Word Template
    Learn how to find what you need in the Guide and use a Word template to create a perfectly formatted document the first time. LaTeX resources will be referenced, but not emphasized.
  • 2:45 – 3pm: Break
    Enjoy snacks in the Atrium and network with other attendees
  • 3 – 4pm: Formatting 102: Copyright for your dissertation, thesis, and report
    Learn how to use copyrighted materials in your document, including papers you have published as well as materials created by someone else.
  • 4-4:45pm: Formatting 103: Checking and fixing your document
    Learn how to use Adobe Acrobat to check your document to ensure it meets our formatting requirements and correct it without recreating the PDF.
  • 4:45 – 5pm: Final questions
    Have a question that hasn’t been answered yet? We’ll be available to answer any additional questions you have.

 


EndNote Workshop at the Van Pelt and Opie Library

Learn how EndNote can help you easily create and manage bibliographic information and incorporate references into your writing. EndNote also offers a relatively easy way for faculty to upload citations into Digital Measures.

This combined EndNote Basic and Cite While You Write workshop will be held from 5:05 to 6:30 p.m. Thursday (Nov. 9) in Library 242.

During the session, we will cover how to create and build an EndNote “library,” add references from online databases and PDFs, and organization best practices. Incorporating references into a Microsoft Word document and changing output styles will also be covered.

Registration for the workshop is required. Register for the EndNote Basic and Cite While You Write workshop.

The Library 242 instruction room has EndNote X8 installed on Windows workstations. Attendees may bring their own laptops with EndNote X8 downloaded prior to the session. Visit the library’s EndNote Guide to download the software and get a sneak peek at what EndNote can do for you. Email library@mtu.edu with any questions.


Formatting and submitting dissertation, thesis, or report help sessions for Fall 2017

Are you working on formatting corrections for your dissertation, thesis, or report? Do you need help? Are you unsure where to submit your dissertation, thesis, or report?

Join the Graduate School (gradschool@mtu.edu) for group work hours. These workshops are provided at no charge to students working on a dissertation, thesis, or report. Staff will able to help with the changes required by the Graduate School for these documents in MS Office. Assistance will also be available for converting documents to PDF from Word and how to make simple corrections and check your document in Adobe Acrobat. The workshops will be in rooms with PCs with University software, or you may bring your own laptop. Distance students may contact gradschool@mtu.edu about remote assistance during these times via web conferencing.  If you need additional help outside of these times, please contact the Graduate School.  On a limited basis, one-on-one assistance may be available. Please contact the Graduate School for more information.

All workshops will be held from on the following dates at the mentioned time:

  • Wednesday, November 15, 2017 | 11am – 1pm | Dillman 101
  • Friday, December 1, 2017 | 11am – 1pm | EERC 723
  • Monday, December 4, 2017 | 11am – 1pm | EERC 723– Deadline for Fall 2017 is 4pm on December 4
  • Thursday, December 14, 2017 | 10am – 12pm | EERC 723
  • Wednesday, December 20, 2017 | 11am – 1pm | EERC 723

EndNote Workshops at Van Pelt & Opie Library

Learn how EndNote can help you easily create and manage bibliographic information and incorporate references into your writing. EndNote also offers a relatively easy way for faculty to upload citations into Digital Measures.

The “EndNote Basic” workshop will be from 1:05 to 2:15 p.m. Tuesday (Sept. 26). During the session, we will cover how to create and build an EndNote “library,” add full-text documents and best practices for organizing your references. The workshop will be held in Library 242 and registration is required. Register for EndNote Basic.

The workshop “EndNote Cite While You Write” is from 2:15 to 3 p.m. Tuesday (Sept. 26). Learn how to incorporate your EndNote library citations into a Microsft Word document in the particular style your manuscript requires. Attendees will also learn how to locate and import specialized output styles. Attending EndNote Basic, or prior knowledge of building and managing an EndNote library, is recommended.

This workshop is a continuation of EndNote Basic and will be held in Library 242 as well. Registration is required.

Our Library 242 instruction room has EndNote X8 installed on Windows workstations. Attendees may bring their own laptops with EndNote X8 downloaded prior to the session. Visit the library’s EndNote LibGuide to download the software and get a sneak peek at what EndNote can do for you

Click here to view all of the library’s upcoming workshops. Email library@mtu.edu with any questions.


Formatting 101: New Summer Seminar Series

Students preparing a dissertation, thesis, or report are invited to a new seminar series this summer designed to answer the questions we most commonly see in the Graduate School.  Faculty and staff who assist students are also welcome to attend.  The general format will be a 30 minute presentation with time for your questions.

Our first seminar will be “Formatting 101: Using the Guide and Template.”  We’ll discuss how you can use the Guide to find the formatting rules, and the template for signature/approval pages.  Additional details:

  • Date: May 24, 2017
  • Time: 2:30 – 3:25pm
  • Place: Fisher 138 or live stream

Please register to attend on campus or to view the live stream so that we can plan for your attendance.  Individuals who register for the live stream will receive log in information three hours before the event.

Dates and topics for the remaining two seminars in the series will be announced soon.  All materials (including video when available) from all Graduate School seminars are archived online.


Are You Cited? Find Out With Library’s New Citation Searching Guide

The Van Pelt and Opie Library is pleased to offer a new guide to citation searching, which can be found online. This guide, created specifically for faculty and graduate students at Michigan Tech, contains helpful information for researchers in all academic disciplines.

Save yourself hours of searching time by using the guide to learn how to:

  • Determine if and where your publications have been cited
  • Discover works related to other authors, articles, or topics
  • Assess the relative quality or merit of a publication

If you have a suggestion for a database or other resource that should be added to the guide, please send an e-mail to reflib@mtu.edu or submit your suggestion using the link on the front page of the guide.


Evan Anderson represents Michigan Tech in Distinguished Thesis Competition

Evan Anderson, Michigan Tech's MAGS nominee
The Graduate School is pleased to announce that Evan Anderson is Michigan Tech’s nominee for the Midwestern Association of Graduate Schools Distinguished Thesis Award.  Mr. Anderson was nominated by his advisor, Dr. Blair Orr of the School of Forest Resources and Environmental Science.  His thesis, “The Impact of Balsamo (Myroxylon Balsamum L. Harms) on Coffee Yield and Household Income in El Balsamar, El Salvador,” investigated sustainable coffee production in El Balsamar.  His work was conducted during his time as a Peace Corps Volunteer, and was developed in response to local community needs.  The thesis integrated the biological, social, and economic role of the tree in the community.  Evan is currently an urban forester with Davey Tree in San Francisco, California.

Three other graduate students were also nominated for consideration.  Jean DeClerck was nominated by her advisors, Dr. M. Ann Brady and Dr. Wendy Anderson of Humanities, and committee member Dr. Victoria Bergvall of Humanities.  Nathan Kelley-Hoskins was nominated by his advisor, Dr. Petra Hüntemeyer of Physics.  Andrew Orthober was nominated by his advisor, Dr. Carol MacLennan of Social Sciences.  All of the nominations were noteworthy for their scholarship, and the evaluation panel had a difficult task in selecting one nominee to represent Michigan Tech.

The Dean’s Advisory Panel, representing each college or school at Michigan Tech, evaluated the nominees.  The faculty on this panel represent a broad range of graduate programs:  J. Gierke (Department of Geological and Mining Engineering and Sciences), S. Martin (Social Sciences), D. Flaspohler (School of Forestry Resources & Environmental Science), X. Wang (School of Technology) and G. Campbell (School of Business and Economics).  Next year’s competition will consider applicants who have completed their degrees between October 1, 2012 and September 30, 2013.  An application consists of an abstract of the thesis, recommendation letter from the advisor, and an electronic copy of the thesis.  Please consider nominating your master’s students next year.


Fair use in academia

Students who wish to use copyrighted materials in a thesis or dissertation must show that they have the ability to republish those materials.  One argument students can use is that their use is “fair use.”  This provision of US Copyright allows the reuse of materials if certain conditions are met.  Students sometimes think that all educational use of materials is fair use, but a recent court case illustrates that this is not true.

In order to use copyrighted materials in a thesis or dissertation, there are three simple steps:

  1. Determine if permission is needed to republish copyrighted materials
  2. Obtain permission for copyrighted materials (if necessary)
  3. Document the ability to republish copyrighted materials.

The Graduate School has helpful resources online, including a seminar from our copyright librarian.  Check them out!


How I Learned to Stop Worrying and Love the Dissertation

This article from Inside Higher Ed’s blog will show you how to love your dissertation (or thesis). Writing can be an overwhelming task, and everyone can use tips on how to manage the writing process and motivate yourself to do just a little bit every day. These tips also apply to any large-scale project, like writing a proposal or journal article.

One of the pieces of advice that we often give students is that the best dissertation is a finished dissertation. Focus on completing your degree and starting the next stage in your career rather than seeking perfection.


The Adviser and Committee

This article from the Chronicle raises some interesting questions about how advisors and committee members can work together to help a student write a dissertation.

  • How often should the committee meet?
  • What type of advice should they give a student?
  • What happens if there is an impasse?

Although written for advisors, students will learn from this overview of different models. The article talks about all fields and the differences between them as well.

Note: A subscription to the Chronicle is required to read the full text of this article. Michigan Tech students, faculty, and staff will have access to the articles if they are logged into the Michigan Tech network.