Category Archives: Payroll

How to record compensatory time

Beginning July 3, 2016, eligible hourly employees will track their compensatory time balance using their time entry method (web time entry, department time entry, Time Clock Plus, paper time sheet). To use this feature, employees will record two different earning types; one to build the balance and one to use the balance. After each pay period is processed, the employee and their time entry approver can view the new compensatory time balance via Banweb.

Below is how the new compensatory time tracking will be recorded for each of the different time entry methods:

Web Time Entry

The earning type “Comp Time Earned” will be used to accrue (add) hours to the Compensatory Time balance.
The earning type “Comp Time Taken” will be used to reduce (subtract) hours from the Compensatory Time balance.

Time Clock Plus

The job code “Comp Time Earned” will be used to accrue (add) hours to the Compensatory Time balance.
The job code “Comp Time Taken” will be used to reduce (subtract) hours from the Compensatory Time balance.

 Department Time Entry

The earnings code 450 will be used to accrue (add) hours to the Compensatory Time balance.
The earnings code 460 will be used to reduce (subtract) hours from the Compensatory Time balance.

Paper Time Sheet

The earn code 450 will be used to accrue (add) hours to the Compensatory Time balance.
The earn code 460 will be used to reduce (subtract) hours from the Compensatory Time balance.

 

 

Compensatory Time Tracking

Beginning July 3, 2016, eligible hourly employees will track their compensatory time balance using their time entry method (web time entry, department time entry, Time Clock Plus, paper time sheet).
 
To use this feature, employees will record two different earning types; one to build the balance and one to use the balance. After each pay period is processed, the employee and their time entry approver can view the new compensatory time balance via Banweb.
 
Supervisors will receive an email requesting the current balance of compensatory time for each hourly employee they supervise. This balance needs to be submitted to Catherine Burns (cahorsch@mtu.edu) via email by Friday, June 24, 2016. The balance  effective June 18, 2016 will be loaded into Banweb.

Compensatory time off is leave time in lieu of overtime payment at the calculation of one and one-half hours of each hour of overtime worked.

A supervisor has the option of offering to an eligible employee compensatory time off with pay, rather than overtime payment. All hours granted as time off with pay for hours worked in excess of forty hours per week or eight hours per day are to be considered as compensatory time off and scheduled as one and one-half hours for each overtime hour worked.


The employee decides whether they want to receive overtime pay or compensatory time off. An employee should make a request for compensatory time off in lieu of overtime pay before the performance of an overtime assignment. A supervisor cannot require that an employee take compensatory time off. Compensatory time off must be paid out to an employee if the employee leaves the department of the University.
 
For more information on compensatory time or overtime, please view the Overtime Compensation and/or Compensatory Time Off 2.6017 at: http://www.admin.mtu.edu/admin/policy/pers/6017.htm 
Instructions will be sent to supervisors and employees in the coming days. For any questions, please contact Catherine Burns (cahorsch@mtu.edu).

Payroll Training to be Offered

Payroll Services will be hosting training sessions on January 25 and January 27 to review the Payroll Services Standard Practice Guide. The guide was developed to assist supervisors, time keepers and department administrators by outlining time and reporting procedures. The guide is located here.

Please e-mail llthoune@mtu.edu for registration information.

 

If you have any questions prior to the trainings, please contact Payroll Services at 487-2130 or payroll@mtu.edu.

Holiday Payroll Processing

REMINDER: HOLIDAY PAYROLL PROCESSING SCHEDULE

The University will be closed December 24, 25, 31 and January 1 due to the observance of Christmas and New Year’s.   Below are the adjusted deadlines for the pay periods ending 12/19/2015 and 1/2/2016.  

BW 26 Deadlines (12/6/2015 – 12/19/2015)

Paper and Electronic Time Sheets Due to Payroll by Tuesday12/15/15 at Noon.

Web Time Entry Approval due to Payroll by Tuesday, 12/15/15 at 5 pm.          

Paychecks and Direct Deposits will be dated 12/24/15.

BW 1 Deadlines (12/20/2015 – 1/2/2016)

      Status Forms & EPAFs due to Payroll by Tuesday, 12/22/15 at Noon.

Time Sheets Sent to Departments on Tuesday, 12/29/15.

All deadlines return to their regular schedule beginning Monday, January 4, 2016.

 

Please be sure that all web time approvers have a designated PROXY set up.

For instructions on how to set up a proxy, please visit: https://www.mtu.edu/hr/supervisors-admins/payroll/docs/web-time-approver.pdf

The Payroll Services staff wishes everyone a safe, and happy Holiday Season!

MI CUPA-HR Conference

Michigan Tech Hosts Conference in Mackinaw City

 

The 2015 Michigan College and University Professional Association for Human Resources (MI CUPA-HR) Conference was hosted by Michigan Technological University September 17-18 in Mackinaw City, MI.

 

This year’s theme People, Process, and Performance:  Bridging the Gap brought together nearly 100 Human Resources professional from 17 different Michigan colleges and universities to share their expertise and energy.   Conference participants attended sessions covering a wide array of topics including Employee Engagement, Wellness Initiatives and the Future, Proposed FLSA Regulations, Conflict Resolution, and Negotiating in Today’s World.  Of particular interest was a session presented by Michigan Tech’s Kerri Sleeman, Executive Director, Facilities Management and assisted by Heidi Reid, Employment Services Representative, Human Resources, titled “Digital Negotiations and the HR Impact”.

 

They were also motivated by keynote speaker, Ken Trazska – President of Seward County Community College/Area Technical College in Kansas, who spoke on creating an inspiring, connected, and respected HR Culture.  Networking opportunities were abundant throughout the conference including a breathtaking Sunset Boat Cruise.

cupapic2cupapic1

No Off-Cycle Check July 3rd, 2015

Due to the 2015 Fiscal Year End processing eadlines/schedules, we will not be

completing an off-cycle check batch for July 3rd, 2015. Please make every effort to

ensure that your employees’ payroll is submitted in an accurate, timely manner for

the bi-weekly 13 pay period. Check processing will resume on its normal schedule

with the Bi-weekly 14 pay period, with a pay date of July 10th.

Thank you for your cooperation. We apologize for any inconvenience this may

cause.

Dates to remember:

June 26th- Bi-weekly 13 pay checks issued

July 3rd- Off-cycle checks will not be issued

July 10th- Bi-weekly 14 pay checks issued

Holiday Deadlines for Payroll

The University will be closed December 24, 25, 31 and January 1 due to the observance of Christmas and New Year’s Day.

Following are the adjusted deadlines for the pay periods ending 12/20/2014 and 1/3/2015:

  • BW 26 Deadlines (12/7/2014 – 12/20/2014)
  • Status Forms & EPAF’s (BW 26) Monday , 12/8/14 at Noon
  • Time Sheets Sent to Departments Friday, 12/12/14 at 9AM
  • Paper and Electronic Time Sheets Due to Payroll Tuesday, 12/16/14 at Noon
  • Web Time Entry Approval Tuesday, 12/16/2014 at 5 PM

****Paychecks and Direct Deposits will be dated 12/26/14

 

  • BW 1 2015 Deadlines (12/21/2014 – 1/3/2015)
  • Status Forms & EPAFs (BW 1) Tuesday, 12/23/2014 at Noon
  • Time Sheets Sent to Departments Tuesday, 12/30/14 at 9AM

All deadlines return to their regular schedule beginning Monday 01/05/2015.

Payroll Deadlines altered for Thanksgiving Holiday

Due to the Thanksgiving Holiday on November 27th and 28th, for the pay period ending 11/22/2014, deadlines for payroll forms will change.  Please note the changes below and review the Payroll Calendar to see all Payroll deadlines.

 

  • Status Forms & EPAF Submissions: Wednesday 11/12/14 at Noon
  • Time Cards Sent to Departments : Wednesday , 11/19/14 at 9AM
  • Paper Time Cards Due to Payroll: Friday, 11/21/14 at Noon
  • Electronic Time Submission: Monday, 11/24/2014 at Noon
  • Electronic Time Approval: Monday, 11/24/2014 at  5PM

 

Happy-Thanksgiving-from-The-Twinery