Electronic W-2s Available on Banweb

Electronic 2017 W-2s are now available on Banweb for all employees who have consented to an electronic copy. Paper W-2 forms will be mailed on or before January 31st.

If you would like to receive an electronic copy of your W-2, it’s not too late. Log in to Banweb and click the Employees box, then Tax Forms, and then Select Electronic Consent (W2 and 1095-C). Click the box under My Choice and next to Consent to receive W-2 electronically, then click Submit.

Thanksgiving Holiday Payroll Processing Changes

Due to the Thanksgiving holiday observance on Thursday, November 23 and Friday, November 24, 2017, deadlines for job status and payroll forms will be as follows for the pay period November 5 – 18, 2017 (BW24).

  • Status Forms and EPAF Submissions – Wednesday, 11/8/17 at Noon
  • Time Sheets sent to Department – Wednesday, 11/15/17 at 9 am
  • Time Sheets Due to Payroll – Friday, 11/17/17 at Noon
  • Electronic Time Submission – Friday, 11/17/17 at Noon
  • Electronic Time Approval – Friday, 11/17/17 at 2 pm

All electronic time approvers should assign a designated proxy. For instructions on how to set up a proxy, please visit: https://www.mtu.edu/hr/supervisors-admins/payroll/docs/web-time-approver.pdf

Instructions for W-4 Forms for Nonresident Alien Employees

Nonresident alien employees should complete the Federal W-4 Form according to IRS Notice 1392 – Supplemental Form W-4 Instructions for Nonresident Aliens. These guidelines also apply to the Michigan W4.

The summary of these guidelines are:

Federal W-4 – Federal Income Tax Withholding Form

Line 3 – Check the single box regardless of marital status.

Line 5 – Generally, one withholding allowance should be claimed. Exceptions: Residents of Canada, Mexico, or South Korea, a student or business apprentice from India, and US nationals may be able to claim additional withholding allowances for their spouse and children. Refer to IRS Publication 519 – US Tax Guide for Aliens for more information.
Line 6 – Write “nonresident alien” or “NRA” on the dotted line. To withhold an additional amount, enter a dollar amount on line 6.

Line 7 – Leave blank.

Michigan W4 – Michigan Income Tax Withholding Form

Line 6 – Enter same number that was entered on Line 5 of the Federal W-4

Line 7 – If the employee would like an additional amount withheld, enter a dollar amount.

Line 8 – Leave blank.
Other State Withholding – Contact Payroll Services

Please contact Payroll Services at payroll@mtu.edu or 906-487-2130 with any questions.

No Off-cycle Checks June 30, 2017

Due to the 2017 Fiscal Year End processing schedule, an off-cycle check batch will not be processed for June 30, 2017.

Payroll processing will resume on its normal schedule with the Bi-weekly 14 pay period, with a pay date of July 7.

Dates to remember:

June 23rd – Bi-weekly pay checks issued

June 3oth – No off cycle checks issued

July 7th – Bi-weekly pay checks issued

July 14th – Off-cycle checks issued

Fourth of July Payroll Processing Schedule

Due to the Fourth of July holiday, deadlines for the pay period June 18 – July 1, 2017 (BW14) are as follows:

Status forms and EPAF submissions:  noon on Wednesday, June 21

Deduction forms:  noon on Wednesday, June 28

Paper time sheets sent to departments:  9 am on Wednesday, June 28

Time sheets due to Payroll/Electronic time submission:  noon on Friday, June 30

Web time entry approval:  2 pm on Friday, June 30

Please remind all web time approvers to set up a designated proxy for time approval in Banweb.


Web Time Entry Approver Tip

When a web time entry approver separates from the University or transfers to a different position, access to approve timesheets, as well as access for any proxies they have designated,  will end on the employee’s position term date.

To avoid delays in web time entry and approval and the possible need for paper timesheets, please submit Change Employee Time Entry Information EPAFs for each employee whom the separated/transferred employee approves — prior to the term date.

Questions? Contact epaf@mtu.edu or payroll@mtu.edu for more information.

Update Mailing Address

With the end of the academic year approaching, many student employees will be relocating. These students are reminded to update their Mailing address in Banweb to ensure receipt of paper paychecks, W-2s, 1042Ss and other University mailings. Electronic access to W-2s is currently removed when an employee’s job ends. W-2 forms will be mailed to the Mailing address on file in January, 2018.

Please note, the Mailing address is updated separately from the Alumni Mailing or Home/Permanent addresses.

Please contact Payroll Services at (906) 487-2130 or Payroll@mtu.edu if you need further assistance.


Change to Direct Deposit Allocations

Effective March 14, changes to direct deposit allocations for payroll or non-payroll deposits via employee Banweb accounts must be done on a computer or personal device that is connected to the campus network. Using the campus VPN will not work.

If you are not physically on campus, please contact Payroll Services at 906-487-2130 for payroll direct deposit changes.

This change is a short term solution to ensure your account safety. IT is working to implement multi-factor authentication. Once this is implemented, direct deposit changes from off-campus locations will be re-enabled.