No Off-cycle Checks June 30, 2017

Due to the 2017 Fiscal Year End processing schedule, an off-cycle check batch will not be processed for June 30, 2017.

Payroll processing will resume on its normal schedule with the Bi-weekly 14 pay period, with a pay date of July 7.

Dates to remember:

June 23rd – Bi-weekly pay checks issued

June 3oth – No off cycle checks issued

July 7th – Bi-weekly pay checks issued

July 14th – Off-cycle checks issued

Fourth of July Payroll Processing Schedule

Due to the Fourth of July holiday, deadlines for the pay period June 18 – July 1, 2017 (BW14) are as follows:

Status forms and EPAF submissions:  noon on Wednesday, June 21

Deduction forms:  noon on Wednesday, June 28

Paper time sheets sent to departments:  9 am on Wednesday, June 28

Time sheets due to Payroll/Electronic time submission:  noon on Friday, June 30

Web time entry approval:  2 pm on Friday, June 30

Please remind all web time approvers to set up a designated proxy for time approval in Banweb.


Web Time Entry Approver Tip

When a web time entry approver separates from the University or transfers to a different position, access to approve timesheets, as well as access for any proxies they have designated,  will end on the employee’s position term date.

To avoid delays in web time entry and approval and the possible need for paper timesheets, please submit Change Employee Time Entry Information EPAFs for each employee whom the separated/transferred employee approves — prior to the term date.

Questions? Contact or for more information.

Update Mailing Address

With the end of the academic year approaching, many student employees will be relocating. These students are reminded to update their Mailing address in Banweb to ensure receipt of paper paychecks, W-2s, 1042Ss and other University mailings. Electronic access to W-2s is currently removed when an employee’s job ends. W-2 forms will be mailed to the Mailing address on file in January, 2018.

Please note, the Mailing address is updated separately from the Alumni Mailing or Home/Permanent addresses.

Please contact Payroll Services at (906) 487-2130 or if you need further assistance.


Change to Direct Deposit Allocations

Effective March 14, changes to direct deposit allocations for payroll or non-payroll deposits via employee Banweb accounts must be done on a computer or personal device that is connected to the campus network. Using the campus VPN will not work.

If you are not physically on campus, please contact Payroll Services at 906-487-2130 for payroll direct deposit changes.

This change is a short term solution to ensure your account safety. IT is working to implement multi-factor authentication. Once this is implemented, direct deposit changes from off-campus locations will be re-enabled.

Electronic W-2s Available on Banweb

Electronic 2016 W-2s are now available on Banweb for all employees who have consented to an electronic copy. Paper W-2 forms will be mailed on or before January 31st.

If you would like to receive an electronic copy of your W-2, it’s not too late. Log in to Banweb ( and click the Employees box, then Tax Forms, and then Select Electronic Consent (W2 and 1095-C). Click the box under My Choice and next to Consent to receive W-2 electronically, then click Submit.

Payroll Workshop Offered

Payroll Services will host a 45-minute workshop at 11 a.m. Wednesday, February 8, 2017 in the Memorial Union Alumni Lounge B.

The purpose of the workshop is to review the Payroll Services Standard Practice Guide and answer payroll and time entry related questions. This session is offered to assist supervisors, timekeepers and department administrators in following time and reporting procedures and deadlines.

Register online. If you have any questions, contact Payroll Services at 7-2130 or

Approvers Encouraged to Set Up Proxy

We would like to remind all approvers to make sure they have at least one proxy set up to approve payroll in the event of their scheduled or unexpected absence.  For instructions on how to do this, please visit:
Approver deadlines for bi-weekly 26 of 2016 will still be Monday, December 19th at 2pm (electronic time submission is due at noon on that day).
Approver deadlines for bi-weekly 01 of 2017 will still be Monday, January 2nd at 2pm (electronic time submission due at noon on that day).
Please plan accordingly for absences such as vacation time with regards to payroll approval deadlines and remember to inform your proxy when you need them to approve time in your absence.