Update Mailing Address

With the end of the academic year approaching, many student employees will be relocating. These students are reminded to update their Mailing address in Banweb to ensure receipt of paper paychecks, W-2s, 1042Ss and other University mailings. Electronic access to W-2s is currently removed when an employee’s job ends. W-2 forms will be mailed to the Mailing address on file in January, 2018.

Please note, the Mailing address is updated separately from the Alumni Mailing or Home/Permanent addresses.

Please contact Payroll Services at (906) 487-2130 or Payroll@mtu.edu if you need further assistance.

 

Change to Direct Deposit Allocations

Effective March 14, changes to direct deposit allocations for payroll or non-payroll deposits via employee Banweb accounts must be done on a computer or personal device that is connected to the campus network. Using the campus VPN will not work.

If you are not physically on campus, please contact Payroll Services at 906-487-2130 for payroll direct deposit changes.

This change is a short term solution to ensure your account safety. IT is working to implement multi-factor authentication. Once this is implemented, direct deposit changes from off-campus locations will be re-enabled.

Electronic W-2s Available on Banweb

Electronic 2016 W-2s are now available on Banweb for all employees who have consented to an electronic copy. Paper W-2 forms will be mailed on or before January 31st.

If you would like to receive an electronic copy of your W-2, it’s not too late. Log in to Banweb (www.banweb.mtu.edu) and click the Employees box, then Tax Forms, and then Select Electronic Consent (W2 and 1095-C). Click the box under My Choice and next to Consent to receive W-2 electronically, then click Submit.

Payroll Workshop Offered

Payroll Services will host a 45-minute workshop at 11 a.m. Wednesday, February 8, 2017 in the Memorial Union Alumni Lounge B.

The purpose of the workshop is to review the Payroll Services Standard Practice Guide and answer payroll and time entry related questions. This session is offered to assist supervisors, timekeepers and department administrators in following time and reporting procedures and deadlines.

Register online. If you have any questions, contact Payroll Services at 7-2130 or payroll@mtu.edu.

Approvers Encouraged to Set Up Proxy

We would like to remind all approvers to make sure they have at least one proxy set up to approve payroll in the event of their scheduled or unexpected absence.  For instructions on how to do this, please visit: https://www.mtu.edu/hr/supervisors-admins/payroll/docs/web-time-approver.pdf.
 
Approver deadlines for bi-weekly 26 of 2016 will still be Monday, December 19th at 2pm (electronic time submission is due at noon on that day).
 
Approver deadlines for bi-weekly 01 of 2017 will still be Monday, January 2nd at 2pm (electronic time submission due at noon on that day).
Please plan accordingly for absences such as vacation time with regards to payroll approval deadlines and remember to inform your proxy when you need them to approve time in your absence.

 

2016 Form W-2 Preparation

Electronic forms

Employees are encouraged to consent to receive an electronic copy of their 2016 Form W-2 instead of a mailed paper copy.

To consent to receive your form electronically, log in to Banweb (www.banweb.mtu.edu), select the Employees tab, select Tax Forms, and then select Electronic Consent. Click the checkbox under My Choice next Consent to receive W-2 electronically, then select Submit. The deadline to consent to ensure your 2016 W-2 is not mailed is January 8, 2017.

If you consent to receive your W-2 electronically, your 2016 form will be available on Banweb on or before January 31, 2017. A reminder e-mail will be sent when it is available.

By choosing electronic delivery, employees will:

  • Avoid having sensitive information sent via mail.
  • Have earlier access to form.
  • Attain access anywhere there is internet service.
  • Help reduce the use of natural resources associated with large-scale printing and mailing, and reduce postage costs.

Paper forms

For employees who wish to receive a paper W-2, paper forms will be mailed to the W-2 address listed in Banweb.  If a W-2 address does not exist, forms will be sent to the Mailing address in Banweb. Employees should view/update their current address in Banweb no later than January 8, 2017.

To view/update current W-2 and/or Mailing addresses, log in to Banweb, select the Personal Information tab, select Update Address(es) and Phone(s).   Follow directions in Banweb to update an existing address or insert a new address type.

Paper W-2s will be mailed by January 31, 2017 to employees who do not elect to receive their form electronically.

Winter Holiday Payroll Deadlines

The University will be closed December 26-27 and December 29-30 in observance of the Christmas and New Year’s holidays. Below are the adjusted deadlines for the pay period December 18 – 31 (Bi-weekly 01).

Status Forms and EPAFS are due by noon on Wednesday, December 14, 2016.

Time sheets will be sent to departments on Wednesday, December 21, 2016.

There will be no reallocations or off-cycle checks processed the week of December 26, 2016.

All other deadlines remain unchanged. Time sheets are due by noon on Monday, January 2, 2017 with approvals due by 2 p.m. that day.

Thanksgiving Holiday Payroll Processing Deadlines

Due to the Thanksgiving holiday observance on Thursday, November 24 and Friday, November 25, 2016, deadlines for job status and payroll forms will be as follows for the period November 6 – 19, 2016 (BW24).

  • Status Forms and EPAF Submissions – Wednesday, 11/9/16 at Noon
  • Time Sheets sent to Department – Wednesday, 11/16/16 at 9 am
  • Time Sheets Due to Payroll – Friday, 11/18/16 at Noon
  • Electronic Time Submission – Friday, 11/18/16 at Noon
  • Electronic Time Approval – Friday, 11/18/16 at 2 pm

All electronic time approvers should assign a designated proxy. For instructions on how to set up a proxy, please visit: https://www.mtu.edu/hr/supervisors-admins/payroll/docs/web-time-approver.pdf