Archives—August 2013

Additional assistance with Form I-9 processing

Michigan Tech is responsible for having a Form I-9 completed for every employee, including all faculty, staff, student employees, contractual employees, fixed-term employees, and those in temporary, causal, seasonal, or short-term positions.  For regular employees the Form I-9 is typically completed in Human Resources, but for the majority of our employees (students and temps) these forms are completed in the hiring department.

Not only does the form need to be completed in a very precise manner, of particular importance is the timeliness of completing the Form I-9.  The employee must sign and date their portion on or before their first day of employment and the employer’s authorized representative must complete their portion within three business days of the first day of employment.

Mitigating our risk of unauthorized hires and fines for non-compliant Form I-9’s begins within each hiring department and is supported by Human Resources.  To give hiring departments more options to ensure well-trained certifiers and to offer more resources for completing the Form I-9 during the fall hiring peak, Human Resources announces the following additional assistance:

  • A new Canvas course for departmental Form I-9 certifiers is now available.  Please call 487-2130 to enroll.
  • An updated Form I-9 Resources webpage contains job aids and instructions.  Please visit at http://www.mtu.edu/hr/resources/i-9/
  • Human Resources will hold on-campus office hours for the purpose of processing Form I-9’s for departments without trained certifiers or for hiring departments that are swamped with hiring students and temps. Office hours will be 12:00 to 3:00 Monday thru Thursday, located at MUB 101 starting August 19th until September 13th.   Please remember that the employee still must sign and date their portion on or before their first day of employment.
  • Beginning immediately, Human Resources will provide walk-in Form I-9 processing in person from 9:00 to 12:00, at Human Resources (Lakeshore Center-2nd Floor) for students and temps of hiring departments that need this assistance or that are without trained certifiers.  A transportation services shuttle run between the Memorial Union and the Lakeshore Center regularly and the schedule can be found at http://www.mtu.edu/facilities/parking/campus-maps/Shuttle%20Service.pdfPlease remember that the employee still must sign and date their portion on or before their first day of employment.