Category Archives: Reminders

Update Mailing Address

With the end of the academic year approaching, many student employees will be relocating. These students are reminded to update their Mailing address in Banweb to ensure receipt of paper paychecks, W-2s, 1042Ss and other University mailings. Electronic access to W-2s is currently removed when an employee’s job ends. W-2 forms will be mailed to the Mailing address on file in January, 2018.

Please note, the Mailing address is updated separately from the Alumni Mailing or Home/Permanent addresses.

Please contact Payroll Services at (906) 487-2130 or Payroll@mtu.edu if you need further assistance.

 



Payroll Workshop Offered

Payroll Services will host a 45-minute workshop at 11 a.m. Wednesday, February 8, 2017 in the Memorial Union Alumni Lounge B.

The purpose of the workshop is to review the Payroll Services Standard Practice Guide and answer payroll and time entry related questions. This session is offered to assist supervisors, timekeepers and department administrators in following time and reporting procedures and deadlines.

Register online. If you have any questions, contact Payroll Services at 7-2130 or payroll@mtu.edu.


University Closure Time Reporting

As you know, the University closed due to severe weather on Friday, February 21,2014 beginning at 2:00 p.m.

As stated in University Policy 2.1010 Closure of University, if there is a declaration of University closure for a specified period of time, most employees will be allowed to go or stay home with pay. However, operational and other employees required to stay or report to work will receive equal time off at a later date at the convenience of their respective departments. A link to the University policy is provided below.

As timekeepers and supervisors, it is helpful to share information about how hourly employees will be compensated, as there is always anxiety and uncertainty regarding compensation when these rare situations arise. Exempt employees are expected to fulfill their job responsibilities and are not required to report exception time for closures. Specific instructions for timekeepers are listed below. Please call Payroll Services at 487-2130 with questions or for clarification.

TIMEKEEPER INSTRUCTIONS:

Please use earnings code 350 for scheduled hours for hourly employees to be compensated for hours away from work due to the University closure Friday, February 21, 2014 beginning at 2:00 p.m. Employees who were previously approved for vacation or other leave for these hours should use the normal earnings code(s) that apply.

 

Equal time off at a later date given to those hourly employees that were required to work during the closure (as determined by their supervisor) will also use the 350 earnings code. This should match hour-for-hour any time worked on Friday, February 21, 2014 after 2:00 p.m. This comparable time must be used by June 30, 2014.

The standard calculation for regular time and overtime will apply to employees who were required to work during the closure.

Hourly employees can use vacation or comp time to make up for any hours missed due to exercising personal judgment about their ability to travel prior to the closure period beginning at 2:00 p.m. on Friday, February 21,2014.

http://www.admin.mtu.edu/admin/policy/gen/1010.htm


University Closure Time Reporting

TIMEKEEPER INSTRUCTIONS:

Please use earnings code 350 for scheduled hours for hourly employees to be compensated for hours away from work due to the University closure Tuesday, February 19, 2013 beginning at 12:00 p.m. and for Wednesday, February 20, 2013. Employees who were previously approved for vacation or other leave for these hours should use the normal earnings code(s) that apply.

Equal time off at a later date given to those hourly employees that were required to work during the closure (as determined by their supervisor) will also use the 350 earnings code.  This should match hour-for-hour any time worked on Tuesday, February 19, 2013 after 12:00 p.m. and for Wednesday, February 20, 2013.   This comparable time must be used by June 30, 2013.

The standard calculation for regular time and overtime will apply to employees who were required to work during the closure.

Hourly employees can use vacation or comp time to make up for any hours missed due to exercising personal judgment about their ability to travel prior to the closure period beginning at 12:00 p.m. on Tuesday, February 19, 2013.

Exempt employees are expected to fulfill their job responsibilities and are not required to report exception time for closures.


Direct Deposit – Employee Advantages

Choosing direct deposit for your paycheck has many advantages for employees:
  • No paper check to lose or damage
  • No making a trip to the bank or ATM
  • The money is scheduled to be in the employee’s bank account on pay day (usually by 8:00 a.m.)
  • Employee can split the pay among more than one bank account, if employee chooses
  • Electronic pay check stub

To set up your Direct Deposit allocation, log in to Banweb:

  1. Select “Employees” from the top navigation bar.
  2. Select the menu item called “Pay Information”.
  3. Select “Direct Deposit Allocatio”n.
  4. Select “Update Direct Deposit Allocation” from the bottom of the page.
  5. Enter the new information and click the Save button.

Cell Phone/Internet Allowance

If you are receiving a monthly allowance through payroll for home internet service or business cell phone use, a new allowance form must be completed for calendar year 2013 and submitted to Payroll Services by Friday, November 30th.  A copy of a current detailed bill must be attached to the form and all three signature lines on the form must be completed.

The current allowance you are receiving for this calendar year is set to expire in December 2012.

The home Internet allowance policy can be found at http://www.admin.mtu.edu/admin/policy/bus_fin/2008.htm

The cell phone allowance policy can be found at http://www.admin.mtu.edu/admin/policy/bus_fin/2009.htm

The allowance request form can be found at http://www.admin.mtu.edu/acct/pdf/Cell_Internet_Form.pdf