Category Archives: Taxes & Tax Forms


Instructions for W-4 Forms for Nonresident Alien Employees

Nonresident alien employees should complete the Federal W-4 Form according to IRS Notice 1392 – Supplemental Form W-4 Instructions for Nonresident Aliens. These guidelines also apply to the Michigan W4.

The summary of these guidelines are:

Federal W-4 – Federal Income Tax Withholding Form

Line 3 – Check the single box regardless of marital status.

Line 5 – Generally, one withholding allowance should be claimed. Exceptions: Residents of Canada, Mexico, or South Korea, a student or business apprentice from India, and US nationals may be able to claim additional withholding allowances for their spouse and children. Refer to IRS Publication 519 – US Tax Guide for Aliens for more information.
Line 6 – Write “nonresident alien” or “NRA” on the dotted line. To withhold an additional amount, enter a dollar amount on line 6.

Line 7 – Leave blank.

Michigan W4 – Michigan Income Tax Withholding Form

Line 6 – Enter same number that was entered on Line 5 of the Federal W-4

Line 7 – If the employee would like an additional amount withheld, enter a dollar amount.

Line 8 – Leave blank.
Other State Withholding – Contact Payroll Services

Please contact Payroll Services at payroll@mtu.edu or 906-487-2130 with any questions.


Electronic W-2s Available on Banweb

Electronic 2016 W-2s are now available on Banweb for all employees who have consented to an electronic copy. Paper W-2 forms will be mailed on or before January 31st.

If you would like to receive an electronic copy of your W-2, it’s not too late. Log in to Banweb (www.banweb.mtu.edu) and click the Employees box, then Tax Forms, and then Select Electronic Consent (W2 and 1095-C). Click the box under My Choice and next to Consent to receive W-2 electronically, then click Submit.

2016 Form W-2 Preparation

Electronic forms

Employees are encouraged to consent to receive an electronic copy of their 2016 Form W-2 instead of a mailed paper copy.

To consent to receive your form electronically, log in to Banweb (www.banweb.mtu.edu), select the Employees tab, select Tax Forms, and then select Electronic Consent. Click the checkbox under My Choice next Consent to receive W-2 electronically, then select Submit. The deadline to consent to ensure your 2016 W-2 is not mailed is January 8, 2017.

If you consent to receive your W-2 electronically, your 2016 form will be available on Banweb on or before January 31, 2017. A reminder e-mail will be sent when it is available.

By choosing electronic delivery, employees will:

  • Avoid having sensitive information sent via mail.
  • Have earlier access to form.
  • Attain access anywhere there is internet service.
  • Help reduce the use of natural resources associated with large-scale printing and mailing, and reduce postage costs.

Paper forms

For employees who wish to receive a paper W-2, paper forms will be mailed to the W-2 address listed in Banweb.  If a W-2 address does not exist, forms will be sent to the Mailing address in Banweb. Employees should view/update their current address in Banweb no later than January 8, 2017.

To view/update current W-2 and/or Mailing addresses, log in to Banweb, select the Personal Information tab, select Update Address(es) and Phone(s).   Follow directions in Banweb to update an existing address or insert a new address type.

Paper W-2s will be mailed by January 31, 2017 to employees who do not elect to receive their form electronically.


Electronic W-2’s available on Banweb

The electronic W-2’s are now available on Banweb for all employees that have consented to an electronic copy. Paper forms of the W-2’s will be mailed the week of January 27th.

If you would like to recieve an electronic copy of your W-2 it’s not to late. Just, log in to Banweb (www.banweb.mtu.edu) and click the Employees box, then Tax Forms, and then Select Electronic W-2 Consent. Follow the prompt to provide electronic W-2 consent.

Electronic W2

We would like to encourage individuals to go out on Banweb and sign up to receive their W-2 Form electronically, if you haven’t already done so. To sign up to receiving your W-2 electronically:

  1. Log into Banweb (banweb.mtu.edu)
  2. Select the Employees tab
  3. Select Tax Forms
  4. Select Electronic W-2 Consent
  5. Read the disclaimer, and then select the box to “consent to receive W-2 electronically
  6. Click Submit.