Payroll Services News

New Form I-9 Released

aksaari — Fri, 22 Mar 2013 20:19:48 +0000

On March 8, 2013, U.S. Citizenship and Immigration Services (USCIS) released a new Employment Eligibility Verification Form I-9. Employers should begin using the new Form I-9 with revision date 03/08/13 immediately for all new hires. The revision date is on the lower left of the new form (Rev.03/08/13)N.

The new revised Form I-9 makes several improvements designed to minimize errors in the form completion.

The key revisions to Form I-9 Include:

• Form I-9 is now two pages (not including the form instructions and the List of Acceptable Documents).

• Expanded instructions.

• New fields for e-mail address, phone number and foreign passport (if applicable) in Section 1.

http://www.uscis.gov/files/form/i-9.pdf

http://www.uscis.gov/files/form/m-274.pdf

Please contact Payroll Services (7-2130) with any questions or concerns.

Good Friday Holiday Eligibility

aksaari — Fri, 22 Mar 2013 17:07:09 +0000

All UAW and POA employees are eligible for the Good Friday holiday March 29th, 2013. Please be sure that only a half day is marked for March 29th and not a full day. Thank you.

Direct Deposit Encouragement

aksaari — Fri, 22 Mar 2013 17:01:42 +0000

For the 03/22/2013 paycheck, a Payroll Direct Deposit Authorization form was inserted into all paper check envelopes. This was done to encourage all employees to sign up for direct deposit. This is not a requirement, only encouragement to sign up. Thank you.

University Closure Time Reporting

mbbabcoc — Thu, 21 Feb 2013 13:53:19 +0000

TIMEKEEPER INSTRUCTIONS:

Please use earnings code 350 for scheduled hours for hourly employees to be compensated for hours away from work due to the University closure Tuesday, February 19, 2013 beginning at 12:00 p.m. and for Wednesday, February 20, 2013. Employees who were previously approved for vacation or other leave for these hours should use the normal earnings code(s) that apply.

Equal time off at a later date given to those hourly employees that were required to work during the closure (as determined by their supervisor) will also use the 350 earnings code. This should match hour-for-hour any time worked on Tuesday, February 19, 2013 after 12:00 p.m. and for Wednesday, February 20, 2013. This comparable time must be used by June 30, 2013.

The standard calculation for regular time and overtime will apply to employees who were required to work during the closure.

Hourly employees can use vacation or comp time to make up for any hours missed due to exercising personal judgment about their ability to travel prior to the closure period beginning at 12:00 p.m. on Tuesday, February 19, 2013.

Exempt employees are expected to fulfill their job responsibilities and are not required to report exception time for closures.

Electronic W2

mbbabcoc — Tue, 20 Nov 2012 19:22:30 +0000

We would like to encourage individuals to go out on Banweb and sign up to receive their W-2 Form electronically, if you haven’t already done so. To sign up to receiving your W-2 electronically:

Log into Banweb (banweb.mtu.edu)
Select the Employees tab
Select Tax Forms
Select Electronic W-2 Consent
Read the disclaimer, and then select the box to “consent to receive W-2 electronically”
Click Submit.

Direct Deposit – Employee Advantages

mbbabcoc — Tue, 20 Nov 2012 19:16:42 +0000

Choosing direct deposit for your paycheck has many advantages for employees:

No paper check to lose or damage
No making a trip to the bank or ATM
The money is scheduled to be in the employee’s bank account on pay day (usually by 8:00 a.m.)
Employee can split the pay among more than one bank account, if employee chooses
Electronic pay check stub

To set up your Direct Deposit allocation, log in to Banweb:

Select “Employees” from the top navigation bar.
Select the menu item called “Pay Information”.
Select “Direct Deposit Allocatio”n.
Select “Update Direct Deposit Allocation” from the bottom of the page.
Enter the new information and click the Save button.

Cell Phone/Internet Allowance

mbbabcoc — Tue, 20 Nov 2012 19:13:38 +0000

If you are receiving a monthly allowance through payroll for home internet service or business cell phone use, a new allowance form must be completed for calendar year 2013 and submitted to Payroll Services by Friday, November 30th. A copy of a current detailed bill must be attached to the form and all three signature lines on the form must be completed.

The current allowance you are receiving for this calendar year is set to expire in December 2012.

The home Internet allowance policy can be found at http://www.admin.mtu.edu/admin/policy/bus_fin/2008.htm

The cell phone allowance policy can be found at http://www.admin.mtu.edu/admin/policy/bus_fin/2009.htm

The allowance request form can be found at http://www.admin.mtu.edu/acct/pdf/Cell_Internet_Form.pdf

2013 Social Security wage base limits

mbbabcoc — Tue, 20 Nov 2012 19:10:11 +0000

On October 16, 2012, the Social Security Administration announced that the 2013 social security wage base will be $113,700, up $3,600 from the 2012 wage base of $110,100.