Changes to National Science Foundation Proposal Requirements Effective January 25, 2016

The National Science Foundation (NSF) has released a new Proposal and Award Policies and Procedures Guide (PAPPG) that affects all NSF proposals going forward. This new document contains NSF’s Grant Proposal Guide (GPG), which governs all NSF proposal submissions.

The new guide can be found here, and a full summary of the significant changes to the Grant Proposal Guide can be found online.

In particular, investigators should note:

  • A new single-copy document is required for each senior project personnel that provides information regarding collaborators and other affiliations. This information used to be provided as part of the Biographical Sketch. The new format no longer requires proposers to identify the total number of collaborators and other affiliations when providing this information.
  • Proposers may now use third-party solutions to develop their biographical sketch, however, the information they submit must be compliant with NSF proposal preparation requirements. In addition, it is no longer allowable for the biographical sketches of all senior personnel to be grouped together in a single PDF file. Biographical sketches must now be uploaded separately for each individual identified on the proposal as senior personnel. Biographical sketches for Other Personnel and for Equipment proposals (Chapter II.C.2.f(ii) and (iii) respectively), however, should be uploaded as a single PDF file in the Other Supplementary Documents section of the proposal.
  • All current and project support should be listed in the Current and Pending Support section of the proposal, including internal funds allocated toward specific projects. It is no longer allowable for the current and pending support of all senior personnel to be grouped together in a single PDF file. Current and pending support must now be uploaded separately for each individual identified on the proposal as senior personnel.
  • Results from prior NSF support must be provided for any PI or co-PI that has received NSF funding with a start date in the past five years (including any current funding and no-cost extensions). Information also has been added on which types of NSF awards must be reported on in this section of the proposal.
  • The Special Information and Supplementary Documentation section, now specifies the format that must be used for letters of collaboration.
  • Public Access to Copyrighted Material, is an entirely new section which provides information on NSF’s Public Access Policy. This policy also is referenced in Chapter VI.E.1 on publication and distribution of grant materials.