Archives—September 2017

Attention Researchers & Financial Managers-A New Electronic Approval Process for the Cost Share Authorization Form

Effective Monday, October 9, 2017, all Cost Share/Matching Support Authorization Forms must go through an electronic approval process.  This form is used by investigators during the proposal preparation stage when requesting cost share for a sponsored project.  It has been available in Banweb for several years but now has electronic approval for cost share authorization requests; there is no longer a need to print the form and obtain physical signatures.

All financial managers listed on a cost share authorization request will be prompted via email to log in to Banweb to provide an approval (or denial) and index number for all requests specifically applicable to them.  It is important that all financial managers designate a proxy (someone authorized to approve/deny cost share requests on their behalf) in an effort to prevent delays in the approval flow.

To access the form, log in to Banweb.  Once logged in, click on Research and then Cost Share.

Visit the Sponsored Programs website to find instructions for investigators/department coordinators and financial managers.

As a reminder to investigators, this approval process change does not negate the importance for you to hold appropriate cost share request conversations with individuals prior to completing and submitting the electronic form.

For any questions or issues, please contact the Sponsored Programs Office at 7-2226.


Two-Tier Internal Deadline Pilot EXTENSION for NIH and NSF Opportunities in October 2017

The Sponsored Programs Office has extended the two-tier internal deadline structure pilot for all NIH and NSF opportunities in October 2017.

Once again, this pilot will include a staggered, two-tier internal deadline structure for the submission of the final internal and external documents related to any NIH and NSF opportunities.  All final internal documents and the application package (completed in NIH ASSIST or NSF FastLane) will be due to the Sponsored Programs Office no later than 7:00 a.m., 1 week (7 calendar days) prior to the sponsor deadline.  However, not all of the science documents in the application package needs to be final at this point and the application package does not need to include the completed budget forms.  All final science related documents will be due to the Sponsored Programs Office no later than 7:00 a.m. the day of the sponsor deadline.  Once received, personnel in the Sponsored Programs Office will upload the final documents into the application package.  This later deadline will provide valuable time for the PI/researcher to focus on the science aspects of the proposal.

Once the Sponsored Programs Office receives the internal documents and the application package, personnel in the Sponsored Programs Office will enter the approved budget into the applicable application package….the PI/researcher will not need to complete this task.

The specific science related documents for each application package will be identified and communicated to the respective Principal Investigators once the intent to submit is known.

Feel free to contact the Sponsored Programs Office at 487-2226 if you have any questions.