Category Archives: Announcements

NSF Makes Changes to Guide

The National Science Foundation (NSF) has released a new Proposal and Award Policies and Procedures Guide (PAPPG) that affects all NSF proposals being submitted on and after Jan. 30, 2017.

The new guide can be found here, and a full summary of the significant changes to the Grant Proposal Guide can be found online.

In particular, investigators should note:

  • The PAPPG has been modified in its entirety, to remove all references to the Grant Proposal Guide (GPG) and Award & Administration Guide (AAG). The document will now be referred to solely as the NSF Proposal and Award Policies and Procedures Guide (PAPPG). PIs accustomed to referring to the GPG for guidance should now look to the PAPPG for instructions.
  • Collaborators and Other Affiliations Information includes additional instructions for proposers. Each section of the Collaborators and Other Affiliations Information document should be listed alphabetically by last name. The text has also been revised to remove the requirement that proposers list postgraduate scholar sponsors in this section of the proposal.
  • Indirect Costs (also known as Facilities and Administrative Costs (F&A) for Colleges and Universities) (Line I on the Proposal Budget), has been updated to clarify that the use of an indirect cost rate lower than the organization’s approved negotiated indirect cost rate is considered a violation of NSF’s cost sharing policy. (This affects faculty submitting proposals to NSF’s CAREER program, as Michigan Tech is no longer able to voluntarily choose to use our off-campus rate as we have done in the past.) 
    Special Information and Supplementary Documentation: includes additional language to emphasize the importance of submitting letters of support only when specifically required by a program solicitation.

In addition, NSF recently changed the way that Fastlane checks the project summary for compliance. Instead of a 4,600 character limit, the text now simply needs to fit to one page when formatted by Fastlane. PIs will need to verify their text meets the page limit during the proposal preparation process.


Change in Internal Deadline for January 23, 2017 submissions

Due to the large number of proposals expected to be submitted to sponsors on January 23, 2017, the Sponsored Programs Office (SPO) finds it necessary to adjust the internal proposal deadline for this specific date only to two working days prior to the sponsor’s deadline.  The additional time will allow for our analysts to perform sufficient review of all proposals to ensure sponsor deadlines are not missed.

The internal deadline for those proposals due to sponsors on January 23rd will be January 19th at 7:00 a.m.  In order to apply the revised deadline equitably to all PI’s, proposals sent to SPO after the internal deadline will not be submitted to sponsors.


Holiday Hours for the VP for Research Units

The  Vice President for Research Office (VPR), Sponsored Programs Office (SPO), Sponsored Programs Accounting (SPA), Research Development (RD), Sponsored Operations Office (SOO), Compliance, Integrity & Safety (CIS), Occupational Safety and Health Services (OSHS), Institutional Analysis (IA), Budget Office and Innovation and Industry Egagement (IIE) all will be CLOSED on the following dates:

Monday, December 26th

Tuesday, December 27th

Wednesday, December 18th

Thursday, December 29th

Friday, December 30th

Regular office hours of 8:00-5:00 will resume on Monday, January 2nd.


Change in Internal Deadline for January 13 submissions

Due to the large number of proposals expected to be submitted to sponsors on January 13, 2017, the Sponsored Programs Office (SPO) finds it necessary to adjust the internal proposal deadline for this specific date only to three working days prior to the sponsor’s deadline.  The additional time will allow for our analysts to perform sufficient review of all proposals to ensure sponsor deadlines are not missed.

The internal deadline for those proposals due to sponsors on January 13 will be January 10 at 7:00 am. In order to apply the revised deadline equitably to all PI’s, proposals sent to SPO after this internal deadline will not be submitted to sponsors.


Review of Foreign National Restrictions on Awards Education Session

The Vice President for Research Office will host an educational session entitled, “Review of Foreign National Restrictions on Awards” from noon to 1:30 p.m., Wednesday, November 16th.  The session will be in the Memorial Union Ballroom A1. Registration begins today and ends on November 14.

This session will help faculty and staff understand and address foreign national restrictions considerations when conducting research.  Topics covered will include: managing technical data, intellectual property and proprietary materials; defining and working with foreign nationals, publishing and teaching; and exporting and licensing considerations.

Register now to reserve a seat!

This workshop is sponsored by the Office of the Vice President for Research. There will be desserts and beverages provided, please bring your own lunch.

If you have questions, please contact Ramona Englund at 487-2654 or rlenglun@mtu.edu.

 


Change in Internal Proposal Deadline for October 31

Due to the large number of proposals expected to be submitted to sponsors on October 31, the Sponsored Programs Office (SPO) finds it necessary to adjust the internal proposal deadline for this specific date only to three working days prior to the sponsor’s deadline.  The additional time will allow for our analysts to perform sufficient review of all proposals to ensure sponsor deadlines are not missed.

The internal deadline for those proposals due to sponsors on October 31 will be October 26 at 7:00 a.m.  In order to apply the revised deadline equitably to all PI’s, proposals sent to SPO after this internal deadline will not be submitted to sponsors.


Important Information Regarding Automated Compliance Improvements of NSF Proposals

As part of NSF’s efforts to modernize proposal submission and increase competitive fairness in the proposal process, the Foundation continues to focus on implementing automated proposal compliance checks in FastLane.

Effective September 26, 2016, FastLane will now check to ensure that the combined text of the Project Summary text boxes (or uploaded PDF if the Project Summary contains special characters) does not exceed one page prior to submission, rather than the current check of 4,600 characters. See the Proposal & Award Policies and Procedures Guide (PAPPG)Chapter II.C.2.b, for further information.

The compliance check will trigger an error message in the following circumstances:

  • Project Summary text exceeds the one-page limit; and
  • Project Summary text is entered and the user also uploads a “Project Summary with Special Characters” supplementary document.

Proposal File Update (PFU) Implications:

Proposers should be aware that if a proposal was received by NSF prior to September 26, 2016, containing a Project Summary that complies with the previous 4,600-character limit but exceeds the one-page limit, a PFU addressing any section of the proposal will result in the proposal not being accepted if it does not comply with these compliance checks. The checks will be run on all sections of the proposal, regardless of which section was updated during the PFU.


Change in Internal Proposal Deadline for October 19 and October 20

Due to the large number of proposals expected to be submitted to sponsors on October 19 and October 20, the Sponsored Programs Office (SPO) finds it necessary to adjust the internal proposal deadline for these specific dates only to three working days prior to the sponsor’s deadline.  The additional time will allow for our analysts to perform sufficient review of all proposals to ensure sponsor deadlines are not missed.

The internal deadline for those proposals due to sponsors on October 19 will be no later than 7:00 a.m. on October 14, and for those proposals due to sponsors on October 20 will be due no later than 7:00 a.m. on October 17.  In order to apply the revised deadline equitably to all PI’s, proposals sent to SPO after these internal deadlines will not be submitted to sponsors.


NSF System Shutdown – September 17-18, 2016

Dear Colleagues:

NSF will be making repairs to the Foundation’s electrical systems on September 17-18, 2016. All NSF systems, including the NSF website,Research.gov and FastLane, will be unavailable from 5:00 PM on Saturday, September 17, until 4:00 PM on Sunday, September 18.

As a result of NSF system shutdowns, the following deadline dates which fall on September 19th have been extended to 5 p.m. submitter’s local time on September 20th:

  • NSF 16-586: NSF/Intel Partnership on Information-Centric Networking in Wireless Edge Networks (ICN-WEN) – Letter of Intent Deadline
  • NSF 16-562: Prediction of and Resilience against Extreme Events (PREEVENTS) – Full Proposal Deadline
  • NSF 16-532: Software Infrastructure for Sustained Innovation (SI2-SSE&SSI) Crosscutting – Full Proposal Deadline

These solicitations have been modified to reflect the new deadline date.  Proposers should ensure that they select September 20th as the Deadline/Target date on the Remainder of Coversheet for the proposal.


Change in Internal Proposal Deadline for September 15, 2016

Due to the large number of proposals expected to be submitted to sponsors on September 15, the Sponsored Programs Office (SPO) finds it necessary to adjust the internal proposal deadline for that specific date only to three working days prior to the sponsor’s deadline.  The additional time will allow for our analysts to perform sufficient review of all proposals to ensure sponsor deadlines are not missed.

The internal deadline for those proposals due to sponsors on September 15 will be no later than 7:00 a.m. on September 12.  In order to apply the revised deadline equitably to all PI’s, proposals sent to SPO after this internal deadline will not be submitted to sponsors.