Category Archives: Announcements

Important Information Regarding Automated Compliance Improvements of NSF Proposals

As part of NSF’s efforts to modernize proposal submission and increase competitive fairness in the proposal process, the Foundation continues to focus on implementing automated proposal compliance checks in FastLane.

Effective September 26, 2016, FastLane will now check to ensure that the combined text of the Project Summary text boxes (or uploaded PDF if the Project Summary contains special characters) does not exceed one page prior to submission, rather than the current check of 4,600 characters. See the Proposal & Award Policies and Procedures Guide (PAPPG)Chapter II.C.2.b, for further information.

The compliance check will trigger an error message in the following circumstances:

  • Project Summary text exceeds the one-page limit; and
  • Project Summary text is entered and the user also uploads a “Project Summary with Special Characters” supplementary document.

Proposal File Update (PFU) Implications:

Proposers should be aware that if a proposal was received by NSF prior to September 26, 2016, containing a Project Summary that complies with the previous 4,600-character limit but exceeds the one-page limit, a PFU addressing any section of the proposal will result in the proposal not being accepted if it does not comply with these compliance checks. The checks will be run on all sections of the proposal, regardless of which section was updated during the PFU.


Change in Internal Proposal Deadline for October 19 and October 20

Due to the large number of proposals expected to be submitted to sponsors on October 19 and October 20, the Sponsored Programs Office (SPO) finds it necessary to adjust the internal proposal deadline for these specific dates only to three working days prior to the sponsor’s deadline.  The additional time will allow for our analysts to perform sufficient review of all proposals to ensure sponsor deadlines are not missed.
The internal deadline for those proposals due to sponsors on October 19 will be no later than 7:00 a.m. on October 14, and for those proposals due to sponsors on October 20 will be due no later than 7:00 a.m. on October 17.  In order to apply the revised deadline equitably to all PI’s, proposals sent to SPO after these internal deadlines will not be submitted to sponsors.

NSF System Shutdown – September 17-18, 2016

Dear Colleagues:

NSF will be making repairs to the Foundation’s electrical systems on September 17-18, 2016. All NSF systems, including the NSF website,Research.gov and FastLane, will be unavailable from 5:00 PM on Saturday, September 17, until 4:00 PM on Sunday, September 18.

As a result of NSF system shutdowns, the following deadline dates which fall on September 19th have been extended to 5 p.m. submitter’s local time on September 20th:

  • NSF 16-586: NSF/Intel Partnership on Information-Centric Networking in Wireless Edge Networks (ICN-WEN) – Letter of Intent Deadline
  • NSF 16-562: Prediction of and Resilience against Extreme Events (PREEVENTS) – Full Proposal Deadline
  • NSF 16-532: Software Infrastructure for Sustained Innovation (SI2-SSE&SSI) Crosscutting – Full Proposal Deadline

These solicitations have been modified to reflect the new deadline date.  Proposers should ensure that they select September 20th as the Deadline/Target date on the Remainder of Coversheet for the proposal.


Change in Internal Proposal Deadline for September 15, 2016

Due to the large number of proposals expected to be submitted to sponsors on September 15, the Sponsored Programs Office (SPO) finds it necessary to adjust the internal proposal deadline for that specific date only to three working days prior to the sponsor’s deadline.  The additional time will allow for our analysts to perform sufficient review of all proposals to ensure sponsor deadlines are not missed.
 
The internal deadline for those proposals due to sponsors on September 15 will be no later than 7:00 a.m. on September 12.  In order to apply the revised deadline equitably to all PI’s, proposals sent to SPO after this internal deadline will not be submitted to sponsors.

Resetting your NSF password

On August 1, NSF will implement a more convenient and secure process for resetting NSF passwords. NSF awardees and proposers will no longer be able to reach out to Sponsored Projects Offices (SPO) to reset their passwords on both FastLane and Research.gov; instead, the user must reset their own password.

To reset passwords, awardees and proposers can go to www.research.gov and click “Log In,” then “Forgot Password.” After entering their NSF ID and clicking, “Send Temporary Password,” they will be able to reset their passwords using the temporary password sent to their email address on file.

Passwords must be between 8 and 20 characters and use three of the four categories below:

  • Upper-case letter
  • Lower-case letter
  • Number
  • One of the following special characters:  # & % ! @ ( )

In addition, the last six passwords cannot be reused, and accounts will be locked for five minutes after the tenth unsuccessful password attempt.

If you have any questions, please contact the Sponsored Programs Office at 487-2226.


GRA Stipends and Tuition Estimated Tables are Updated

The V.P. for Research Office has updated the graduate student tables for budgeting stipends and tuition. These rates are to be used immediately in proposal budgets to external sponsors. Please note the tuition rates per credit now differ between Non Engineering/Computer Science and the Engineering/Computer Science disciplines. Remember to take this into account when budgeting for one (1) credit.


Center/Institute IRAD Transfers

Requests to transfer funds from Center/Institute IRAD accounts to individual investigator IRAD accounts will no longer be processed.  Under unusual circumstances, you can request an exception to this.  To do that, please submit the account transfer form, with a justification for the transfer, and an attached budget for the planned expenditure of the funds.  This will be reviewed by the Vice President for Research.


NEW NIH POLICIES AND PROCEDURES EFFECTIVE MAY 25, 2016

The National Institutes for Health (NIH) has released new Proposal Policies and Procedures that affect all NIH proposals with deadlines on or after May 25, 2016.  The NIH periodically updates grant application forms in order to remain current with the most recent form sets available through Grants.gov and approved by the Office of Management and Budget (OMB). Effective with any NIH proposals due on or after May 25, 2016, the application package will contain the “FORMS-D” application form. The new FORMS-D will also include other changes to the PHS forms included in the Grants.gov application package. The list of significant changes can be found here.

General Instructions for NIH and Other PHS Agencies (effective May 25, 2016) can be found here.


Changes to National Science Foundation Proposal Requirements Effective January 25, 2016

The National Science Foundation (NSF) has released a new Proposal and Award Policies and Procedures Guide (PAPPG) that affects all NSF proposals going forward. This new document contains NSF’s Grant Proposal Guide (GPG), which governs all NSF proposal submissions.

The new guide can be found here, and a full summary of the significant changes to the Grant Proposal Guide can be found online.

In particular, investigators should note:

  • A new single-copy document is required for each senior project personnel that provides information regarding collaborators and other affiliations. This information used to be provided as part of the Biographical Sketch. The new format no longer requires proposers to identify the total number of collaborators and other affiliations when providing this information.
  • Proposers may now use third-party solutions to develop their biographical sketch, however, the information they submit must be compliant with NSF proposal preparation requirements. In addition, it is no longer allowable for the biographical sketches of all senior personnel to be grouped together in a single PDF file. Biographical sketches must now be uploaded separately for each individual identified on the proposal as senior personnel. Biographical sketches for Other Personnel and for Equipment proposals (Chapter II.C.2.f(ii) and (iii) respectively), however, should be uploaded as a single PDF file in the Other Supplementary Documents section of the proposal.
  • All current and project support should be listed in the Current and Pending Support section of the proposal, including internal funds allocated toward specific projects. It is no longer allowable for the current and pending support of all senior personnel to be grouped together in a single PDF file. Current and pending support must now be uploaded separately for each individual identified on the proposal as senior personnel.
  • Results from prior NSF support must be provided for any PI or co-PI that has received NSF funding with a start date in the past five years (including any current funding and no-cost extensions). Information also has been added on which types of NSF awards must be reported on in this section of the proposal.
  • The Special Information and Supplementary Documentation section, now specifies the format that must be used for letters of collaboration.
  • Public Access to Copyrighted Material, is an entirely new section which provides information on NSF’s Public Access Policy. This policy also is referenced in Chapter VI.E.1 on publication and distribution of grant materials.

February 2016 Internal Proposal Deadline Change

Due to the large number of proposals expected to be submitted to sponsors on February 16 and February 25, the Sponsored Programs Office (SPO) finds it necessary to adjust the internal proposal deadline for those specific dates only to four working days prior to the sponsor’s deadline.  The additional time will allow for our analysts to perform our review process.

The internal deadline for those proposals due to sponsors on February 16 will be February 11 and for those proposals due to sponsors on February 25 will be February 22.

SPO will communicate the new internal deadline to those PI’s that have informed us about their intent to submit.  Please share this important change with your faculty and staff.