Category Archives: Proposal Budgeting

Attention Researchers & Financial Managers-A New Electronic Approval Process for the Cost Share Authorization Form

Effective Monday, October 9, 2017, all Cost Share/Matching Support Authorization Forms must go through an electronic approval process.  This form is used by investigators during the proposal preparation stage when requesting cost share for a sponsored project.  It has been available in Banweb for several years but now has electronic approval for cost share authorization requests; there is no longer a need to print the form and obtain physical signatures.

All financial managers listed on a cost share authorization request will be prompted via email to log in to Banweb to provide an approval (or denial) and index number for all requests specifically applicable to them.  It is important that all financial managers designate a proxy (someone authorized to approve/deny cost share requests on their behalf) in an effort to prevent delays in the approval flow.

To access the form, log in to Banweb.  Once logged in, click on Research and then Cost Share.

Visit the Sponsored Programs website to find instructions for investigators/department coordinators and financial managers.

As a reminder to investigators, this approval process change does not negate the importance for you to hold appropriate cost share request conversations with individuals prior to completing and submitting the electronic form.

For any questions or issues, please contact the Sponsored Programs Office at 7-2226.


Updated Tables for Estimating GRA Stipends & Tuition

The Vice President for Research Office has updated the graduate student tables for budgeting stipends and tuition.  These rates are to be used immediately in proposal budgets to external sponsors.

The tuition rates per credit differ between Non Engineering/Computer Science and the Engineering/Computer Science disciplines.  Remember to take this into account when budgeting for one (1) credit.

The updated stipend and tuition tables can be found on the VPR forms page at:

GRA Stipend Rates

GRA Tuition Rates


FY16 Fringe Benefit Rates Update

The Office of Naval Research has recently approved the fiscal year 2016 predetermined Fringe Benefit rates for Michigan Tech effective July 1, 2015. This predetermined rate agreement replaces the provisional rates communicated in the memo to the Deans, Chairs and Directors on July 1, 2015. This final rate agreement consists of two rate changes from the provisional rate agreement and is effective retroactively to July 1, 2015. The graduate student rate has changed to 7.7% from 9.4% and the temporary employee rate has changed to 9% from 12.5%.

These approved fringe benefit rates should be used on all Sponsored Programs proposal budgets as of the date of this memo. All funds, including sponsored projects, will be charged these new rates retroactive to July 1, 2015. Sponsored Programs Accounting will contact departments and Principal Investigators if a sponsored project that has been closed or is in the process of being closed is affected.

In accordance with the Fiscal Year 2016 approved Predetermined Fringe Benefit rate agreement, the rates effective July 1, 2015 are as follows:

· Regular Non-Student Employees Rate 37.5%

· Summer/Additional Compensation Rate 20.0%

· Graduate Student Rate 7.7%

· Temporary Employees Rate 9%

· Undergraduate Student Rate 0%


FY10 Provisional Fringe Benefit Rates

The Office of Naval Research has recently issued a provisional Fringe Benefit rate for Michigan Tech.  Effective July 1, 2009, the regular and grant funded employee’s fringe rate of 42.6% will be applied to all funds.

Effective immediately, the regular and grant funded employee fringe benefit rate of 42.6% will be used in Sponsored Programs proposal budgets.  The new fringe benefit rate will apply to supplemental or additional funding where funding is added for work beyond what was contained in the original agreement.  The funding will generally be given a new index number in order to be separated from the funding in the original agreement.

For existing and incrementally funded Sponsored Programs, the fringe rate for regular and grant funded employees will be the lower of the rates used in the proposal budget or the new 42.6% rate.

The existing rates for the employee types, as described below, will be applied to all funds and will also be used in Sponsored Programs proposal budgets:

  • Extra Compensation: 20.2%
  • Temporary Employees: 10%
  • Graduate Students: 8.75%
  • Undergraduates: 0%

The current provisional rate agreement can be found on the Research Offices website at http://www.mtu.edu/research/references/facts-figures/.


FY10 Provisional Facilities & Administrative (F&A) Rates

The Office of Naval Research has recently issued provisional (temporary) F&A rates for Michigan Tech.  Although these rates were effective as of July 1, 2009, they are to be used in Sponsored Programs budgets that have a proposal submission deadline on or after August 1, 2009.

What does this mean for sponsored projects?  For existing projects and incrementally funded projects, the rates in effect at the time the project was awarded will continue to be charged.  For projects awarded under the provisional rates, the provisional rate will be charged until the pre-determined (final) rate agreements are fully-executed.   Incrementally funded projects exist when incremental awards will be received throughout the approved project period referenced in the original agreement; therefore, these project F&A rates would remain the same.  The new rates will apply to supplemental or additional proposals where funding is being requested for work beyond what was contained in the original agreement.   When awarded, the supplemental and additional funding will generally be given a new index number in order to account for the different rates.

The current provisional rate agreement can be found on the Sponsored Programs Office website at http://www.mtu.edu/research/references/facts-figures/.


Graduate Student Estimating Tables for Proposal Budgets (FY10)

The graduate student estimating tables for stipend levels and tuition and fee rates has been updated.  These rates are to be used in proposal budgets to external sponsors.  You can find the tables at Sponsored Programs Budget Estimating Tables.

These rates are effective immediately.