Category Archives: Sponsored Programs

Training Session: Review of Foreign National Restrictions on Awards

The Vice President for Research Office will host an educational session entitled, “Review of Foreign National Restrictions on Awards” from noon to 1:30 p.m.Monday, October 25th.  The session will be in the Memorial Union Ballroom B. Registration begins today and ends on October 24th.

This session will help faculty and staff understand and address foreign national restrictions considerations when conducting research.  Topics covered will include: managing technical data, intellectual property, and proprietary materials; defining and working with foreign nationals, publishing and teaching; and exporting and licensing considerations.

Register now to reserve a seat!
This workshop is sponsored by the Office of the Vice President for Research. There will be desserts and beverages provided, please bring your own lunch.

If you have questions, please contact Ramona Englund at 487-2654 or rlenglun@mtu.edu.


Attention Researchers & Financial Managers-A New Electronic Approval Process for the Cost Share Authorization Form

Effective Monday, October 9, 2017, all Cost Share/Matching Support Authorization Forms must go through an electronic approval process.  This form is used by investigators during the proposal preparation stage when requesting cost share for a sponsored project.  It has been available in Banweb for several years but now has electronic approval for cost share authorization requests; there is no longer a need to print the form and obtain physical signatures.

All financial managers listed on a cost share authorization request will be prompted via email to log in to Banweb to provide an approval (or denial) and index number for all requests specifically applicable to them.  It is important that all financial managers designate a proxy (someone authorized to approve/deny cost share requests on their behalf) in an effort to prevent delays in the approval flow.

To access the form, log in to Banweb.  Once logged in, click on Research and then Cost Share.

Visit the Sponsored Programs website to find instructions for investigators/department coordinators and financial managers.

As a reminder to investigators, this approval process change does not negate the importance for you to hold appropriate cost share request conversations with individuals prior to completing and submitting the electronic form.

For any questions or issues, please contact the Sponsored Programs Office at 7-2226.


Two-Tier Internal Deadline Pilot EXTENSION for NIH and NSF Opportunities in October 2017

The Sponsored Programs Office has extended the two-tier internal deadline structure pilot for all NIH and NSF opportunities in October 2017.

Once again, this pilot will include a staggered, two-tier internal deadline structure for the submission of the final internal and external documents related to any NIH and NSF opportunities.  All final internal documents and the application package (completed in NIH ASSIST or NSF FastLane) will be due to the Sponsored Programs Office no later than 7:00 a.m., 1 week (7 calendar days) prior to the sponsor deadline.  However, not all of the science documents in the application package needs to be final at this point and the application package does not need to include the completed budget forms.  All final science related documents will be due to the Sponsored Programs Office no later than 7:00 a.m. the day of the sponsor deadline.  Once received, personnel in the Sponsored Programs Office will upload the final documents into the application package.  This later deadline will provide valuable time for the PI/researcher to focus on the science aspects of the proposal.

Once the Sponsored Programs Office receives the internal documents and the application package, personnel in the Sponsored Programs Office will enter the approved budget into the applicable application package….the PI/researcher will not need to complete this task.

The specific science related documents for each application package will be identified and communicated to the respective Principal Investigators once the intent to submit is known.

Feel free to contact the Sponsored Programs Office at 487-2226 if you have any questions.


NIH – New Human Subjects & Clinical Trial Information Form

Per  an email from Dr. Michael Lauer of NIH regarding Human Subjects and Clinical Trial research:

(CLICK HERE to see his full blog post on the NIH website)

If you are conducting NIH-funded research that involves human subjects, or are considering applying to NIH for support of such research, we want to call your attention to important changes that may affect how you:

  • select the right NIH funding opportunity announcement
  • write the research strategy and human subjects sections of your application
  • comply with appropriate policies and regulations

First, familiarize yourself with the new PHS Human Subject and Clinical Trial Information form. For application due dates of January 25, 2018, and beyond, you will be required to use an updated application forms package (FORMS-E), which includes the new human subject and clinical trial form. This form requests human subject and clinical trials information at the study level using discrete form fields, which is a change from current practice. Contract proposals will also require this information. Learn about the new form here.

Second, take a moment to answer these four questions about your current or proposed research:

1) Does the study involve human participants?

2) Are the participants prospectively assigned to an intervention?

3) Is the study designed to evaluate the effect of the intervention on the participants?

4) Is the effect that will be evaluated a health-related biomedical or behavioral outcome?

If the answer to all four questions is yes, then your proposed research meets the NIH definition of a clinical trial. Clarified and broadened in 2014, the definition encompasses a wide range of trial types: mechanistic, exploratory/developmental, pilot/feasibility, behavioral, and more. NIH expanded the clinical trial definition in response to widespread calls from diverse stakeholders for improved reporting of research milestones and outcomes, and for assuring maximal transparency.

Need help determining whether your study would be considered by NIH to be a clinical trial? See our webpage on the definition that includes case studies, FAQs and other resources that can help. Still unsure?  Contact your NIH program official or the scientific point of contact listed on the funding opportunity announcement to which you are applying.

Third, familiarize yourself with NIH policy changes related to enhancing stewardship of clinical trials.

NIH made a number of policy changes to improve the stewardship of clinical trials across the life cycle of the trial. We encourage you to familiarize yourself with all that is changing, including:

  • the requirement to apply to an FOA that specifically allows for the submission of clinical trial applications for due dates beginning January 25, 2018.
  • Good Clinical Practice training expectations for NIH staff, grantees, and contractors that went into effect January 2017.
  • updated peer review criteria that will be included in FOAs for clinical trial applications and solicitations for due dates on/after January 25, 2018.
  • new Human Subject Information form requirements for clinical trials that will be included in updated application forms (FORMS-E) for due dates on/after January 25, 2018, and contract solicitations published as of January 25, 2018.
  • use of a single IRB for non-exempt, multi-site clinical trials for application due dates on/after January 25, 2018.
  • expanded ClinicalTrials.gov registration and reporting to include all NIH supported clinical trials.

Improving the design, efficiency, and transparency of clinical trials is important because it:

  • respects our ethical obligation to participants to maximize the use of the knowledge from the trials in which they participate
  • facilitates design of clinical trials while reducing unnecessary duplication
  • promotes broad, timely, and responsible dissemination of research information and results
  • fosters responsible stewardship of the public’s investment in biomedical research

We have developed a new Clinical Trial Requirements for NIH Grantees and Contractors web page to bring together all the information you need to know.  Please review this information carefully.  Your attention to detail will be critical to ensuring successful funding of your clinical trial awards.

We will be putting out a series of reminder policy notices, training opportunities, and other resources in the NIH Guide to Grants and Contracts, in the NIH Extramural Nexus, and on my blog.

The success of clinical trials relies on the public trust in scientific rigor and ethical oversight.  We all play a critical role in this process.  We are most grateful to you for your help and support.

 


VPR Campus Satellite Office Pilot

The Vice President for Research (VPR) will pilot a satellite office on campus beginning July 10, 2017.  Jennifer Bukovich from the Sponsored Programs Office (SPO) and Christopher Stancher from the Sponsored Programs Accounting (SPA) Office will be housed on the 6th floor of the Dow Environmental Sciences & Enginerring Building to support faculty and staff in areas related to sponsored programs.

The location of the satellite office will provide faculty and staff in the College of Engineering, College of Science and Arts and the School of Technology with direct and convenient access to SPO and SPA.  While on campus, SPO, SPA and their representatives will assess the needs for administrative support related to sponsored programs and provide suggestions on how those needs can be met.

The VPR Office is extremely excited about this opportunity to be located on-campus and looks forward to the personal interaction this location will provide.  For assistance, please stop by rooms 616 and 617 of the Dow Building during normal office hours.

For questions regarding this pilot, please contact Lisa Jukkala in SPO at 487-2226 or Tammy LaBissoniere in SPA at 487-2244.


NSF.gov, FastLane, and Research.gov Unavailable from Friday, June 30 at 8:00 PM EDT until Tuesday, July 4 at 6:00 PM EDT

The National Science Foundation (NSF) is moving its Data Center IT servers to the Foundation’s new headquarters in Alexandria, Virginia, from June 30 at 8:00 PM EDT through July 4 at 6:00 PM EDT, to prepare for NSF staff relocation in August 2017. This move has been scheduled around a holiday weekend to minimize the systems downtime and reduce the impact on the research community and NSF staff.

Please be advised that the NSF website, FastLane, and Research.gov will be unavailable from Friday, June 30 at 8:00 PM EDT until Tuesday, July 4 at 6:00 PM EDT. During this outage period, there will be no access to these websites, proposals cannot be submitted in FastLane, and project reports and cash requests cannot be submitted in Research.gov. However, previously saved information and uploaded documents in FastLane and Research.gov, including in-process proposals and reports, will be accessible after the Data Center move.

We encourage you to share this information with your colleagues. For IT system-related questions, please contact the NSF Help Desk at 1-800-381-1532 or rgov@nsf.gov. Any policy-related questions should be directed to policy@nsf.gov. For additional information about NSF’s relocation, please see https://www.nsf.gov/pubs/issuances/in139.jsp.


Updated Tables for Estimating GRA Stipends & Tuition

The Vice President for Research Office has updated the graduate student tables for budgeting stipends and tuition.  These rates are to be used immediately in proposal budgets to external sponsors.

The tuition rates per credit differ between Non Engineering/Computer Science and the Engineering/Computer Science disciplines.  Remember to take this into account when budgeting for one (1) credit.

The updated stipend and tuition tables can be found on the VPR forms page at:

GRA Stipend Rates

GRA Tuition Rates



Two-Tier Internal Deadline Pilot for Select Sponsored Opportunities in June and July, 2017

The Sponsored Programs Office will pilot a two-tier internal deadline structure for the following opportunities in June and July, 2017:

  •  NIH R01 Research Grants – sponsor deadline June 5
  • NIH R21 Exploratory/Developmental Research Grant Award – sponsor deadline June 16
  • NIH R15 Academic Research Enhancement Award (AREA) – sponsor deadline June 25
  • NSF CAREER – sponsor deadline July 19, 20 and 21 depending on Directorate

This pilot will include a staggered, two-tier internal deadline structure for the submission of the final internal and external documents related to each of the above opportunities.  All final internal documents and the application package (completed in NIH ASSIST or NSF FastLane) will be due to the Sponsored Programs Office no later than 7:00 a.m., 1 week (7 calendar days) prior to the sponsor deadline.  However, not all of the science documents in the application package needs to be final at this point and the application package does not need to include the completed budget forms.  All final science related documents will be due to the Sponsored Programs Office no later than 7:00 a.m. the day of the sponsor deadline.  Once received, personnel in the Sponsored Programs Office will upload the final documents into the application package.  This later deadline will provide valuable time for the PI/researcher to focus on the science aspects of the proposal.

Once the Sponsored Programs Office receives the internal documents and the application package, personnel in the Sponsored Programs Office will enter the approved budget into the applicable application package….the PI/researcher will not need to complete this task.

The specific science related documents for each application package will be identified and communicated to the respective Principal Investigators once the intent to submit is known.

Please contact the Sponsored Programs Office at 487-2226 if you have any questions.


Educational Session: Review of Foreign National Restrictions on Awards

The Vice President for Research Office will hose an educational session entitle, “Review of Foreign Restrictions on Awards” from noon to 1:30 p.m., Wednesday, April 26th.  The session will be in the Memorial Union Alumni Lounge.  Registration begins today and ends on April 24th.

This session will help faculty and staff understand and address foreign national restrictions when conducting research.  Topics covered will include:  managing technical data, intellectual property and proprietary materials; defining and working with foreign nationals, publishing and teaching; and exporting and licensing considerations.  A Counterintelligence representative form the Defense Security Service will give a brief presentation, and representatives from the FBI, NCIS and DoS will also be in attendance.

Register now to reserve a seat!

Desserts and beverages will be provided, please bring your own lunch.

If you have any questions, please contact Ramona Englund at 487-2654 or rlenglun@mtu.edu