Category Archives: Sponsored Programs

NSF.gov, FastLane, and Research.gov Unavailable from Friday, June 30 at 8:00 PM EDT until Tuesday, July 4 at 6:00 PM EDT

The National Science Foundation (NSF) is moving its Data Center IT servers to the Foundation’s new headquarters in Alexandria, Virginia, from June 30 at 8:00 PM EDT through July 4 at 6:00 PM EDT, to prepare for NSF staff relocation in August 2017. This move has been scheduled around a holiday weekend to minimize the systems downtime and reduce the impact on the research community and NSF staff.

Please be advised that the NSF website, FastLane, and Research.gov will be unavailable from Friday, June 30 at 8:00 PM EDT until Tuesday, July 4 at 6:00 PM EDT. During this outage period, there will be no access to these websites, proposals cannot be submitted in FastLane, and project reports and cash requests cannot be submitted in Research.gov. However, previously saved information and uploaded documents in FastLane and Research.gov, including in-process proposals and reports, will be accessible after the Data Center move.

We encourage you to share this information with your colleagues. For IT system-related questions, please contact the NSF Help Desk at 1-800-381-1532 or rgov@nsf.gov. Any policy-related questions should be directed to policy@nsf.gov. For additional information about NSF’s relocation, please see https://www.nsf.gov/pubs/issuances/in139.jsp.


Updated Tables for Estimating GRA Stipends & Tuition

The Vice President for Research Office has updated the graduate student tables for budgeting stipends and tuition.  These rates are to be used immediately in proposal budgets to external sponsors.

The tuition rates per credit differ between Non Engineering/Computer Science and the Engineering/Computer Science disciplines.  Remember to take this into account when budgeting for one (1) credit.

The updated stipend and tuition tables can be found on the VPR forms page at:

GRA Stipend Rates

GRA Tuition Rates



Two-Tier Internal Deadline Pilot for Select Sponsored Opportunities in June and July, 2017

The Sponsored Programs Office will pilot a two-tier internal deadline structure for the following opportunities in June and July, 2017:

  •  NIH R01 Research Grants – sponsor deadline June 5
  • NIH R21 Exploratory/Developmental Research Grant Award – sponsor deadline June 16
  • NIH R15 Academic Research Enhancement Award (AREA) – sponsor deadline June 25
  • NSF CAREER – sponsor deadline July 19, 20 and 21 depending on Directorate

This pilot will include a staggered, two-tier internal deadline structure for the submission of the final internal and external documents related to each of the above opportunities.  All final internal documents and the application package (completed in NIH ASSIST or NSF FastLane) will be due to the Sponsored Programs Office no later than 7:00 a.m., 1 week (7 calendar days) prior to the sponsor deadline.  However, not all of the science documents in the application package needs to be final at this point and the application package does not need to include the completed budget forms.  All final science related documents will be due to the Sponsored Programs Office no later than 7:00 a.m. the day of the sponsor deadline.  Once received, personnel in the Sponsored Programs Office will upload the final documents into the application package.  This later deadline will provide valuable time for the PI/researcher to focus on the science aspects of the proposal.

Once the Sponsored Programs Office receives the internal documents and the application package, personnel in the Sponsored Programs Office will enter the approved budget into the applicable application package….the PI/researcher will not need to complete this task.

The specific science related documents for each application package will be identified and communicated to the respective Principal Investigators once the intent to submit is known.

Please contact the Sponsored Programs Office at 487-2226 if you have any questions.


Educational Session: Review of Foreign National Restrictions on Awards

The Vice President for Research Office will hose an educational session entitle, “Review of Foreign Restrictions on Awards” from noon to 1:30 p.m., Wednesday, April 26th.  The session will be in the Memorial Union Alumni Lounge.  Registration begins today and ends on April 24th.

This session will help faculty and staff understand and address foreign national restrictions when conducting research.  Topics covered will include:  managing technical data, intellectual property and proprietary materials; defining and working with foreign nationals, publishing and teaching; and exporting and licensing considerations.  A Counterintelligence representative form the Defense Security Service will give a brief presentation, and representatives from the FBI, NCIS and DoS will also be in attendance.

Register now to reserve a seat!

Desserts and beverages will be provided, please bring your own lunch.

If you have any questions, please contact Ramona Englund at 487-2654 or rlenglun@mtu.edu


NSF Makes Changes to Guide

The National Science Foundation (NSF) has released a new Proposal and Award Policies and Procedures Guide (PAPPG) that affects all NSF proposals being submitted on and after Jan. 30, 2017.

The new guide can be found here, and a full summary of the significant changes to the Grant Proposal Guide can be found online.

In particular, investigators should note:

  • The PAPPG has been modified in its entirety, to remove all references to the Grant Proposal Guide (GPG) and Award & Administration Guide (AAG). The document will now be referred to solely as the NSF Proposal and Award Policies and Procedures Guide (PAPPG). PIs accustomed to referring to the GPG for guidance should now look to the PAPPG for instructions.
  • Collaborators and Other Affiliations Information includes additional instructions for proposers. Each section of the Collaborators and Other Affiliations Information document should be listed alphabetically by last name. The text has also been revised to remove the requirement that proposers list postgraduate scholar sponsors in this section of the proposal.
  • Indirect Costs (also known as Facilities and Administrative Costs (F&A) for Colleges and Universities) (Line I on the Proposal Budget), has been updated to clarify that the use of an indirect cost rate lower than the organization’s approved negotiated indirect cost rate is considered a violation of NSF’s cost sharing policy. (This affects faculty submitting proposals to NSF’s CAREER program, as Michigan Tech is no longer able to voluntarily choose to use our off-campus rate as we have done in the past.) 
    Special Information and Supplementary Documentation: includes additional language to emphasize the importance of submitting letters of support only when specifically required by a program solicitation.

In addition, NSF recently changed the way that Fastlane checks the project summary for compliance. Instead of a 4,600 character limit, the text now simply needs to fit to one page when formatted by Fastlane. PIs will need to verify their text meets the page limit during the proposal preparation process.


Change in Internal Deadline for January 23, 2017 submissions

Due to the large number of proposals expected to be submitted to sponsors on January 23, 2017, the Sponsored Programs Office (SPO) finds it necessary to adjust the internal proposal deadline for this specific date only to two working days prior to the sponsor’s deadline.  The additional time will allow for our analysts to perform sufficient review of all proposals to ensure sponsor deadlines are not missed.

The internal deadline for those proposals due to sponsors on January 23rd will be January 19th at 7:00 a.m.  In order to apply the revised deadline equitably to all PI’s, proposals sent to SPO after the internal deadline will not be submitted to sponsors.


Holiday Hours for the VP for Research Units

The  Vice President for Research Office (VPR), Sponsored Programs Office (SPO), Sponsored Programs Accounting (SPA), Research Development (RD), Sponsored Operations Office (SOO), Compliance, Integrity & Safety (CIS), Occupational Safety and Health Services (OSHS), Institutional Analysis (IA), Budget Office and Innovation and Industry Egagement (IIE) all will be CLOSED on the following dates:

Monday, December 26th

Tuesday, December 27th

Wednesday, December 18th

Thursday, December 29th

Friday, December 30th

Regular office hours of 8:00-5:00 will resume on Monday, January 2nd.


Change in Internal Deadline for January 13 submissions

Due to the large number of proposals expected to be submitted to sponsors on January 13, 2017, the Sponsored Programs Office (SPO) finds it necessary to adjust the internal proposal deadline for this specific date only to three working days prior to the sponsor’s deadline.  The additional time will allow for our analysts to perform sufficient review of all proposals to ensure sponsor deadlines are not missed.

The internal deadline for those proposals due to sponsors on January 13 will be January 10 at 7:00 am. In order to apply the revised deadline equitably to all PI’s, proposals sent to SPO after this internal deadline will not be submitted to sponsors.


Change in Internal Proposal Deadline for October 31

Due to the large number of proposals expected to be submitted to sponsors on October 31, the Sponsored Programs Office (SPO) finds it necessary to adjust the internal proposal deadline for this specific date only to three working days prior to the sponsor’s deadline.  The additional time will allow for our analysts to perform sufficient review of all proposals to ensure sponsor deadlines are not missed.

The internal deadline for those proposals due to sponsors on October 31 will be October 26 at 7:00 a.m.  In order to apply the revised deadline equitably to all PI’s, proposals sent to SPO after this internal deadline will not be submitted to sponsors.