Change in Internal Proposal Deadline for NIH Proposals

The Sponsored Programs Office has changed the internal proposal deadline for NIH proposals requiring them one day earlier than the published internal deadline.  Due to the increased processing time for compliance checks during the submission process, this adjustment was necessary to ensure the complete submission by the NIH deadline.

This change has been noted on the Internal Deadline Chart.

FY16 Fringe Benefit Rates

The Office of Naval Research has issued a Provisional Fringe Benefit rate for Michigan Tech. Effective July 1, 2015, the regular non-student employee fringe rate of 37.5%, temporary employee rate of 12.5% and graduate student employee rate of 9.4% will be applied to all funds, including active sponsored projects.  The provisional rates should be used on Sponsored Programs proposal budgets, with a sponsor submission deadline after July 8, 2015.

In accordance with the Fiscal Year 2016 Provisional Fringe Benefit rate agreement, the rate effective July 1, 2015 are as follows:

New rates effective July 1, 2015 are as follows:

  • Regular non-student rate: 37.5%
  • Summer/additional rate: 20.0%
  • Graduate student rate: 9.4%
  • Temporary employee rate: 12.5%
  • Undergraduate rate: 0%

The provisional rates are temporary and the final rates are expected in the next few months.  If the final rate agreement varies from the provisional rate agreement a memo will be sent outlining any changes to active sponsored projects and Sponsored Programs proposal budgets.

NSF CAREER 2015 Deadlines and Request for Intent to Submit

To support researchers intending to submit a CAREER proposal in 2015, the Vice President for Research Office asks Investigators to complete an “intent to submit” form that can be accessed here:

The form is non-binding (you can still change your mind), but it will help us to plan for the expected high volume of submissions. It should only take a minute or two to complete. Please fill out the intent to submit form by the end of May to aid in this process.

Please also note the following 2015 NSF CAREER internal deadlines, as these are earlier than the standard internal proposal deadlines.

  • ALL budgets for CAREER proposals are due to the sponsored programs office no later than noon on Tuesday, July 7, 2015.
  • The internal deadline for complete proposals, “submit” access, and all internal paperwork will be noon on the day falling one week prior to the applicable discipline-specific NSF deadline.

Accordingly, proposals submitted to

  • BIO, CISE, or EHR directorates will be due on Tuesday, July 14, 2015 at noon
  • ENG directorate will be due on Wednesday, July 15, 2015 at noon
  • GEO, MPS, SBE directorates will be due on Thursday, July 16, 2015 at noon

The CAREER solicitation and related program information can be found here:

Please review the solicitation carefully, with particular emphasis on eligibility and compliance requirements. Jodi Lehman ( and Pete Larsen ( are available to assist with proposal development.

NIH Policy on Application Compliance

NIH has recently sent out a reminder on their policy on application compliance (NOT-OD-15-095). NIH may withdraw any application identified during the receipt, referral and review process that is not compliant with the instruction in the SF424 (R&R) Application Guide, the Funding Opportunity Announcement, and relevant NIH Guide Notices. Please be mindful that non-compliance can have serious consequences.

Some examples of how this policy is applied to NIH applications include but are not limited to:

  • Applications containing one or more biosketches that do not conform to the required format may be withdrawn (NOT-OD-15-032).
  • Applications that do not conform to the page limit requirements because inappropriate materials have been included in other parts of the application may be withdrawn (NOT-OD-11-080).
  • Applications submitted as new but containing elements of a resubmission or renewal application are noncompliant with the resubmission policy and may be withdrawn (NOT-OD-15-059).
  • Applications submitted after 5 PM local (applicant organization) time on the application due date may be withdrawn (NOT-OD-15-039).

To expedite the submission process, the Sponsored Programs Office (SPO) is asking PI’s to be cognizant of what elements are required and ensure they are all included in the proposal prior to the internal review. SPO will also be reviewing proposals to make sure all required documents are included and are compliant with guidelines.

New Automated Proposal Submission Compliance Checks Coming to the National Science Foundation (NSF) FastLane on January 26

Beginning January 26, 2015, the NSF FastLane system will run an additional 24 automated compliance checks on proposals to ensure they comply with requirements outlined in the Proposal and Award Policies and Procedures Guide (PAPPG) (Chapter II.C.2 of the Grants Proposal Guide (GPG)). These checks will validate a proposal for compliance with page count, proposal sections per funding mechanism and budget related rules for proposals submitted in response to the GPG, Program Announcements and Program Descriptions. At this time, these checks will not be enforced for proposals submitted to Program Solicitations.

Depending on the rule being checked, a warning or error message will display when a proposal is found to be non-compliant. If an error message appears, the organization will not be able to submit the proposal until it is compliant. To view a detailed list of all compliance checks, click here.

To expedite the submission process, the Sponsored Programs Office (SPO) is asking PI’s to be cognizant of what elements are required and ensure they are all included in the proposal in FastLane prior to the internal review. SPO will also be reviewing proposals to make sure all required documents are included in the FastLane system.

NSF and NIH new bio sketch guidelines

NSF and NIH have implemented new biographical sketch guidelines.  The new templates can be found on the Sponsored Programs Office website at the following locations: and sample.docx.  Please use these updated templates and guidelines when preparing your NSF and NIH proposals.

Holiday Hours for the VP for Research Units

The Sponsored Programs Office (SPO), Sponsored Programs Accounting (SPA), Research Development (RD), Sponsored Operations Office (SOO), Compliance, Integrity & Safety (CIS), Occupational Safety and Health Services (OSHS), Institutional Analysis (IA), and Innovation and Industry Engagement’s (IIE) holiday schedule is as follows:

  • Friday, December 26th CLOSED

Office hours will be 10 a.m. to 2 p.m. on the following days:

  • Monday, December 29th
    Tuesday, December 30th

If you need proposal submission services during these business days, alert SPO and IIE prior to the holiday break.  Regular office hours of 8:00-5:00 will resume on Friday, January 2nd.

Research Workshop Addresses Foreign National Security and Export Control

The Vice President for Research Office will host an educational session, “Review of Foreign National Restrictions on Awards” from noon to 1 p.m., Wednesday, November 5th. The session will be in the Memorial Union’s Ballroom A. Registration begins today, October 20th thru Nov. 4th.

This session will help faculty and staff understand and address foreign national restrictions considerations when conducting research. Topics covered will include: managing technical data, intellectual property and proprietary materials; defining and working with foreign nationals, publishing and teaching; and exporting and licensing considerations.

To register, please click on the following link: Register Here

This workshop is sponsored by the Office of the Vice President for Research. There will be desserts and beverages available, please bring your own lunch.

For additional information please contact Jay Meldrum at 487-3178 or by email at

New Guidelines for Federal Grants Management Effective December 26, 2014

The federal Office of Management and Budget (OMB) has issued new guidelines for federal grants management which will be effective December 26, 2014.  These guidelines, commonly referred to as the Uniform Guidance, replace OMB Circulars A-21, A-110, and A-133.  More information regarding the Uniform Guidance is available at