Category: Protocols

Return to Campus Guidance

by MTU Flex Task Force

To chart our course over the last 15 months, Michigan Tech has relied on public health guidance from the CDC, public health professionals, and state government authorities as our primary navigational waypoints.

Last week, Governor Whitmer announced that more than 55 percent of Michigan residents age 16 or older have received at least one dose of the COVID-19 vaccine as of Monday afternoon. In accordance with the MI Vacc to Normal Plan, the order requiring some work to be completed remotely will end on Monday, May 24. Any University employee interested in returning to in-person work on May 24 may do so with supervisor approval.

All University operations will return to normal on June 14. Employees currently working remotely due to COVID-19 restrictions may continue to do so until June 14, at which time all University personnel regularly scheduled to work in person should plan to do so. Track A and Track B courses will be taught in the modality in which students signed up for them and are not changing as a result of this transition. Those with questions regarding this transition should contact their supervisor.

There will no longer be a separate process for COVID-19 High Risk Accommodations. As always, any employee who feels they may need an accommodation can request one by contacting the Michigan Tech ADA Coordinator at adacoordinator@mtu.edu

The University is in the process of updating its remote work form and policies. Additional information regarding remote work, including flexible work schedules, will be available next week.

Finally, as you might have heard, Governor Whitmer held a press conference this morning where she announced a number of anticipated changes to some statewide pandemic mitigation regulations. As we wrote last Sunday, our workplace protocols are dictated by the Michigan Occupational Safety and Health Administration (MIOSHA). The governor indicated that MIOSHA will be announcing changes to their orders Monday, May 24. We expect to have more information for you after that announcement.

Michigan Tech remains a primarily residential campus and we are looking forward to the return of in-person operations. We commend you all for your efforts during this extraordinary time and hope to see you on campus soon.


Guidance on Face Coverings

by MTU Flex Task Force

We have received questions from University employees on the status of face covering requirements on campus, given the change in face covering rules announced by Governor Whitmer on Friday. For now, all Michigan Tech employees should continue following the same protocols that have been in place under Health and Safety Level Three.

The State of Michigan’s newest health orders do not address rules for workplaces—those are the responsibility of the Michigan Occupational Safety and Health Administration (MIOSHA). MIOSHA has indicated that they are still deciding if they will lift their face covering mandate for employees. Until changes from MIOSHA are announced, Michigan Tech is required to follow the current MIOSHA rules.

As soon as additional information becomes available, we will pass along guidance clarifications.

As a reminder, under our current Health and Safety Level Protocol, the University’s face covering policy applies to everyone on campus, regardless of vaccination status. Please continue to wear your face covering, even if you are vaccinated.


MTU Flex Team Summary for the Week Ending April 28, 2021

by MTU Flex Task Force

The Western Upper Peninsula Health Department (WUPHD) will resume administration of the Johnson & Johnson COVID-19 vaccine this week. Both the Moderna and Johnson & Johnson vaccines will be available during the vaccination clinic on Thursday, April 29, at the Michigan Tech SDC varsity gym.The clinic is open to individuals 18 and older. There is no charge for the vaccine or administration of the vaccine. To schedule an appointment for this clinic, please use the WUPHD’s online scheduling system. For additional clinic dates, please visit the WUPHD website at westernuphealth.org.

The moving 14-day total of detected COVID-19 cases is 17, out of 297 tests completed within that time period. We have not conducted any surveillance tests this week. Currently, 2 percent of on-campus isolation space is in use and the campus remains at Health and Safety Level Three. With the semester drawing to a close, our last day of on-campus testing will be Friday, April 30. After Friday, if you need a COVID-19 test, please work with any local health care provider. No pre-existing relationship is required.

We have selected winners in our prize drawing for surveillance testing participants. These individuals will be notified shortly.

As a reminder, under our current Health and Safety Level Protocolthe University’s face covering policy applies to everyone on campus, regardless of vaccination status. Please continue to wear your face covering, even if you are vaccinated.

This will be our last MTU Flex Team Summary for the academic year. We are deeply grateful to every member of the Michigan Tech community who helped keep our campus safe and open this semester.


MTU Flex Team Summary for the Week Ending April 16, 2021

by MTU Flex Task Force

The moving 14-day total of detected COVID-19 cases is 29, compared to eight last week. We conducted 161 surveillance tests this week, with three detected cases, for a detection rate of 1.90 percent. Currently, 10 percent of on-campus isolation space is in use and the campus remains at Health and Safety Level Three.

We’re pleased to let you know that Michigan Tech’s COVID-19 vaccine clinics for students will still be held April 20-22, in partnership with Upper Great Lakes Family Health Center (UGL). The clinics will run from 8 a.m. to 5 p.m. in the SDC varsity gym and students will receive the first dose of the Moderna vaccine. Students interested in participating can find more information, including how to schedule an appointment, on our COVID-19 Vaccine web page.

Students should schedule their appointments as soon as possible, as there is high demand for the vaccine and a limited number of appointments. We are working with UGL to determine how best to make the second Moderna dose available to students, and we will provide that information as soon as we have it.

As a reminder, under our current Health and Safety Level Protocolthe University’s face covering policy applies to everyone on campus, regardless of vaccination status. Please continue to wear your face covering, even if you are vaccinated.


MTU Flex Team Summary for the Week Ending April 9, 2021

by MTU Flex Task Force

The moving 14-day total of detected COVID-19 cases is eight, compared to 10 last week. We conducted 153 surveillance tests this week, with one detected case, for a detection rate of .70 percent. Currently, less than 6 percent of on-campus isolation space is in use and the campus remains at Health and Safety Level Three.

We announced yesterday that the Western Upper Peninsula Health Department (WUPHD) will hold mass community vaccination clinics using the Johnson & Johnson vaccine at the SDC on Thursday, April 15, and Thursday, April 29. To make an appointment, sign up for the WUPHD COVID Vaccine Waitlist. The WUPHD is scheduling all appointments for these and other clinics in the community. 

Those interested in volunteering at the community clinics are asked to please contact Brian Cadwell at bjcadwel@mtu.edu. Volunteers will receive vaccinations if desired.

In addition, Michigan Tech is partnering with Upper Great Lakes Family Health Center (UGL) to hold vaccine clinics for students April 20-22, also with the Johnson & Johnson vaccine. The clinics will run from 8 a.m. to 5 p.m. at the SDC. Students received a one-question poll today, either via text message or email, to gauge their interest in participating. We ask students to please take the poll as soon as possible. Information about scheduling a vaccination clinic appointment will be shared with students early next week.

Many other health care providers and pharmacies in the community are currently offering COVID-19 vaccinations. Information is available online. As of April 5, all Michigan residents 16 and older are eligible to be vaccinated.

As a reminder, under our current Health and Safety Level Protocolthe University’face covering policy applies to everyone on campus, regardless of vaccination status. Please continue to wear your face covering, even if you are vaccinated.


MTU Flex Team Summary for the Week Ending April 2, 2021

by MTU Flex Task Force

The moving 14-day total of detected COVID-19 cases is 10, compared to 13 last week. We conducted 210 surveillance tests this week, with one detected case, for a detection rate of .50 percent. Currently, less than 5 percent of on-campus isolation space is in use.

To ensure we continue to see adequate turnout for surveillance testing, we announced yesterday that, starting this week and continuing through the end of the spring semester, all students participating in surveillance testing will be entered into a drawing for one of three potential prizes:

  1. Two center-ice tickets to all home hockey games next season, plus one hockey jersey
  2. A $250 gift card to the bookstore
  3. A preferred parking pass for Lot 11 or a predetermined metered space on campus for the entire 2021-22 academic year

The drawing will occur and winners will be notified during finals week.  

As a reminder, under our current Health and Safety Level Protocolthe University’s face covering policy applies to everyone on campus, regardless of vaccination status. Please continue to wear your face covering, even if you are vaccinated.


MTU Flex Team Summary for the Week Ending March 26, 2021

by MTU Flex Task Force

The moving 14-day total of detected COVID-19 cases is 13, compared to 14 last week. We conducted 716 surveillance tests this week, with one detected case, for a detection rate of .10 percent. Currently, 8 percent of on-campus isolation space is in use.

Under our current Health and Safety Level Protocolthe University’s face covering policy applies to everyone on campus, regardless of vaccination status. Please continue to wear your face covering, even if you are vaccinated.

Huskies, we are grateful to those of you who participated in the Post-Spring Break Testing Clinics and who continue to do your part to keep our campus safe. We know many of you are feeling the stress that comes at the end of the semester, and some of you have let us know you’re tired of participating in surveillance testing. We understand—this has been a long haul. We have almost reached the finish line, though, and we need you to lean into your grit and tenacity. Please keep showing up when asked to get tested. Help us keep our campus open and our community safe for the rest of the spring semester. 

As noted in last week’s digest, we know many of you have questions about the COVID-19 vaccine and when it will become available. One of the best resources for Western UP vaccine information is the Copper Country Strong website. Additionally, we have created a vaccine information web page and FAQs intended to be specific to the Michigan Tech community. We will continue to update the web page and FAQs as more information becomes available. You may also want to review our vaccine updates from January 26 and March 4


Update to COVID-19 Vaccine Protocol

by MTU Flex Task Force

As COVID-19 vaccines become more available, the MTU Flex Task Force looks to update the Michigan Tech Community on the status of vaccine distribution. New updates to our Health and Safety Levels protocol will go into effect tomorrow (March 5), including guidance for vaccinated persons.

How is vaccine distribution being prioritized?

Prioritization is set by the State of Michigan and includes these priority groups:

  • 1A — Health care workers and long-term care residents and employees.
  • 1B — Those age 75+; prioritized frontline responders; pre-K-12 school and child care staff; corrections staff; agriculture and food processing workers; other essential frontline workers.
  • 1C — Persons age 65-74; those age 18-64 with COVID-19 risk factors/pre-existing conditions; and all remaining essential workers.
  • 2 — Everyone else.

The State of Michigan has determined that those 65 and older may receive the vaccine at this time. Of the 1C group, only ages 65-74 are currently being vaccinated, with vaccination running concurrently with the top of the 1B group. The governor is also expanding eligibility to individuals over 50 with health risks or those who care for someone with health risks effective March 8. On March 20, eligibility will be extended to all those 50 and over.

What is the timeline for vaccinations?

The State is hoping to move to the remainder of the 1B group and those in 1C with preexisting conditions on or around May 1. It is also planning to be able to offer the vaccine to the remainder of 1C this summer, with Phase 2 hopefully beginning in late summer. 

Will the University be vaccinating employees?

Information regarding vaccine clinics will be provided to supervisors as their employees become eligible and the vaccine is available. However, employees do not need to wait for a vaccine clinic on our campus — they may obtain the vaccine elsewhere. Information on how to obtain the vaccine is available from several sources. Additional information is available at Copper Country Strong

In addition, veterans may be able to obtain a vaccine through the VA and tribal members may be eligible to receive vaccine through their tribal health program. Providers tell us that additional slots are opening up all the time, so if you are 65+ and have not yet been vaccinated, you should be able to get in soon.

Remember, Michigan Tech is not requiring employees or students to receive the COVID-19 vaccine. There is no need to report your vaccination to the University if you receive it at a location other than a Michigan Tech vaccine clinic. We want to make the vaccine widely available to all of our students, faculty and staff as soon as possible, and we will continue to make this a priority as long as the need remains.

What should I do after I have been vaccinated?

Beginning tomorrow (March 5), MTU employees and students who have received all recommended doses of the COVID-19 vaccine at least two weeks prior should follow these protocols:  

  • Continue to complete the Daily Symptom Tracking Form prior to coming to campus.
  • Continue to wear a face covering on campus and follow other campuswide health and safety protocols and guidelines.
  • If you come into close contact with a person known or suspected to have COVID-19, and you do not have symptoms of COVID-19, you do not need to quarantine or report your contact, and you may come to campus, unless advised otherwise by your health care provider or the Western Upper Peninsula Health Department.
  • At any time, if you experience symptoms of COVID-19, you need to remain away from campus until you are fever-free for 24 hours without the use of fever-reducing medication and any other symptoms are improving. 

All questions should be directed to mtuflex@mtu.edu.


Spring Break Prep: Notes from the MTU Flex Team

by MTU Flex Task Force

Our spring semester surveillance testing program is well underway. Between February 20 and 26, we conducted 338 tests and detected two cases, for a positivity rate of 0.60 percent. Our 14-day moving total, which includes non-surveillance test results, is 45 detected cases. Currently, less than 7 percent of on-campus isolation space is being used.

With spring break coming up fast, the University is offering on-demand, asymptomatic testing for students next week, March 1-5. Space is limited, so students should schedule a test as soon as possible by texting Hello to 906-257-9677 and following the prompts. Those who do not have access to texting can schedule an appointment by calling Upper Great Lakes Family Health Center at 906-483-1860.

On-demand testing will also be available for students the week following spring break (March 15-18). And, we’re organizing Post-Spring Break Testing Clinics starting March 19. We ask that students who travel during break take part in these clinics instead of scheduling an on-demand test. More information on post-spring break testing will be provided soon. Information on asymptomatic testing for employees is available on the COVID-19 Testing Information for Employees web page.

Please check out the MTU Flex blog for tips on traveling safely during the COVID-19 pandemic. If you travel domestically during spring break (outside Houghton County but within the United States), Michigan Tech needs you to limit your social activity for seven days after travel and monitor yourself for symptoms. The CDC has extensive post-travel recommendations—check them out. (Please keep in mind that limiting your social activity refers to activities outside the classroom. You are permitted to go to class.) 

If you travel internationally, you are required to remain away from campus for 14 days after you return, as outlined in our Health and Safety Levels Protocol. Michigan Tech strongly encourages students and employees to quarantine during this period and get tested five to seven days after international travel.

Finally, no matter your destination, please consider taking the following precautions after you return from travel to protect others from COVID-19:

  • Avoid crowds and stay at least six feet from anyone who did not travel with you. It’s important to do this everywhere—indoors and outdoors.
  • Wear a face covering over your nose and mouth in public.
  • If any people in your household did not travel with you, wear a face covering—and ask everyone in the household to wear one too—in shared spaces inside your home for 14 days after travel.
  • Wash your hands often or use hand sanitizer with at least 60 percent alcohol.
  • Avoid being around people who are at increased risk for severe illness.
  • Monitor yourself for symptoms of COVID-19.

Move to Health and Safety Level Five on November 18

by Bonnie Gorman, Dean of Students and Vice President for Student Affairs

Last night, the Michigan Department of Health and Human Services issued the Pause to Save Lives emergency order, which takes effect Wednesday, November 18, at 12 a.m. This means Michigan Tech will transition to Health and Safety Level Five.

As a result, the following changes will take effect starting Wednesday, November 18, at 12 a.m.:

  • All in-person educational activities are suspended through December. 
  • No group gatherings will be allowed. 
  • With the exception of Thursday’s flu shot clinic all campus events are canceled, including commencement. 
  • Dining and other campus operations will be scaled down. Details will be provided on the Campus Operations page of the MTU Flex website.

All student support services will be available virtually. Let us know if you need something. Also, because the vast majority of you will not be on campus, filling out the Daily Symptom Monitoring Form will no longer be necessary to access Canvas. You’re required to fill out the form, however, if you need to come to campus. Should you have any symptoms of COVID-19 and have questions, please send an email to contact-tracing@mtu.edu.

As President Koubek mentioned in his email on Friday, the University will issue housing and dining credit for the remaining three weeks of the semester to students who live in the residence halls and do not return to campus after the Thanksgiving break. Residence Education and Housing Services will provide more information on this soon. 

We remain optimistic that we will return to face-to-face instruction in January. However, there are contingency plans in place should we need to continue with remote instruction. A decision about the spring semester will be made no later than December 28, 2020.

Huskies, your efforts to Be Smart and Do Your Part in order to finish the fall semester face-to-face were terrific. Everyone on campus appreciates your hard work and #tenacity. Thank you.