Using the Graduate Grievance Form

Welcome back to the Graduate School blog. Our quest to reduce student errors on forms continues! This post is for all students looking to file a grievance with the Graduate School.

Where Do I Find The Form?

The Graduate Grievance Form can be found on our Graduate Grievances page or by following this link. Please note that the Graduate Grievance Form, like all of our forms, is dynamic. As a dynamic form, it will only work in Adobe Acrobat or Reader.  If the hyperlink above does not open the PDF as expected, we recommend right clicking on the link, selecting “Save link as…” (or similar option in your browser) and saving the file.  After you have saved the file, open Adobe Acrobat or Reader and open the saved form.

Now that you know where to find this form and how open it, let’s talk about filling it out.

 

Providing Personal Information

To begin you will need to fill in your personal information. This includes your name and M Number. If you do not know your M number, you can always find it on MyMichiganTech.

Name_MNumber
Providing your Last Name, First Name, and M Number allows us to keep accurate records of your progress towards your degree.

Entering Degree Information

Next you need to enter information about the degree you are pursuing.  Please find your degree type below and follow the directions accordingly.

PhD Students

If you have chosen PhD as your degree type, you will  need to select your Graduate Program from the drop-down menu as pictured below.

PhD_Degree program
Please choose your PhD Graduate program from the drop-down menu.

Once you have completed this step, please proceed to the “Entering Contact Information” section of this blog post.

 

Master of Science (MS) Students

When MS is selected as your Degree Type, you will be prompted to choose whether you are a Thesis, Report, or Coursework student. All three options will then ask you to select your Graduate Program from the drop-down menu. The thesis option is pictured below.

MS_Thesis_Degree program
While only the Thesis option is pictured, all three degree options (Thesis, Report, Coursework) function the same way.

Once you have completed this step, please proceed to the “Entering Contact Information” section of this blog post.

Master of Forestry Students

If you have chosen MFor as your degree type, the form will prompt you to select either “Report” or “Coursework” as your Degree Option and you will not need to select a Graduate Program.

MFor_Degree Option
The Master of Forestry Degree has two degree options, neither of which require you to select a degree program.

Once you have completed this step, please proceed to the “Entering Contact Information” section of this blog post.

 

Master of GIS and Master of Business Administration Students

If you have chosen MGIS or MBA as your degree type, the form will automatically select “Coursework” as your Degree Option and you will not need to select a Graduate Program.

MGIS_Degree Option
There is only one Degree Option for the Master of GIS and Master of Business Administration degrees and no Graduate Program needs to be selected. The MGIS option is pictured, but the MBA option works the same way.

Once you have completed this step, please proceed to the “Entering Contact Information” section of this blog post.

 

Master of Engineering Students

If you have chosen MEng your degree type, the form will not prompt you to select a Degree Option. Instead, it will ask you to select a Graduate Program. Please choose “Non-Departmental”, the only option, from the drop-down menu.

MEng_Degree Option
While there is no Degree Option for MEng students, you will need to select “Non-Departmental” from the Graduate Program drop-down menu.

Once you have completed this step, please proceed to the “Entering Contact Information” section of this blog post.

 

 

Entering Contact Information

Now you will need to enter your contact details. These include your Michigan Tech email address and your phone number.

Contact Info
Please be sure to use your Michigan Tech email address when filling out this form.

 

Providing Information About Your Grievance

This section of the form will allow you to provide us with detailed information regarding your grievance so that we may better understand your situation.

Selecting Grievance Type

When selecting the type of Grievance, you may choose any and all of the options pictured below that apply. Please be aware that only grievances which fall into one of the categories listed in this section of the form will be considered by the Graduate School. More information about grievances and the types the Graduate School will hear can be found on the Graduate Grievances page of our website.

Grievance Type
You may select all grievance types that apply in this section.

 

Is Your Grievance Course Related?

If your Grievance is not related to a course, please choose “No” and proceed to the next section (Providing Details About Your Grievance).

If your grievance is related to a course you have taken, please choose “Yes” and fill in the information pictured. This information includes course name and number as well as the year and term the course was taken.

Course_Info
Information about the course related to your grievance will allow us to better assist you.

 

Providing Details About Your Grievance

This section of the from allows you to provide us with the details about your grievance and your reason for filing. Please provide as many details as possible while remaining within the 4000 character limit for each text box. Examples for some of the questions have been provided in the image below.

Grievance_Information
Providing accurate and detailed information in this section is critical to our understanding your grievance.

 

Naming an Advocate for Your Hearing

If you would like to have an advocate present at your grievance hearing, please select “Yes” in this section and provide their information as pictured below. If you do not wish to have an advocate present please select “No” and proceed to the “Finishing the Form” section.

Advocate_Info
Providing this information keeps us informed of whom you wish to have present at your hearing.

 

Finishing the Form

Once you have selected your option for an advocate the form is complete. Please save and print this form and submit it to the Graduate School on the 4th floor of the Administration building. The form may be sent via campus mail, but we recommend hand delivering the form to ensure confidentiality and prompt delivery to the appropriate office in the Graduate School.

 

Thanks for stopping by the Graduate School Newsblog. We hope that these instructions have helped to clarify any issues you may be having with our form. Please stay tuned for more posts and as always, feel free to email us with any questions, comments, or concerns at gradschool@mtu.edu. We will do our best to assist you.