Using the Report on Final Oral Examination Form

Welcome back to the Graduate School blog. Our quest to reduce student errors on forms continues! This post is for students enrolled in a research degree: PhD, MS(Thesis and Report Options), and MFor.

Where Do I Find The Form?

The Report on Final Oral Examination Form can be found on our Forms and Deadlines page under “Forms” and then “Current Students”, by following this link or on your MyMichiganTech page. Please note that the Report on Final Oral Examination Form, like all of our forms, is dynamic. As a dynamic form, it will only work in Adobe Acrobat or Reader.  If the hyperlink above doesn’t open the PDF as expected, we recommend right clicking on the link, selecting “Save link as…” (or similar option in your browser) and saving the file.  After you have saved the file, open Adobe Acrobat or Reader and open the saved form.

Now that you know where to find this form and how open it, let’s talk about filling it out.

Providing Personal Information

To begin you will need to fill in your personal information. This includes your name and M Number. If you do not know your M number, you can always find it on MyMichiganTech.

Name_MNumber
Providing your Last Name, First Name, and M Number allows us to keep accurate records of your progress towards your degree.

Entering Degree Information

Next you need to enter information about the degree you are pursuing.  Please find your degree type below and follow the directions accordingly.

PhD Students

If you have chosen PhD as your degree type, you will next need to select your Graduate Program from the dropdown menu as pictured below.

PhD_Grad Program Selection
Please choose your Graduate Program from the drop-down menu.

 

Once this is done, please proceed to the “Entering Advisor/Co-Advisor Information and Examination Date” section of this post.

 

Master of  Science Students

Once you have chosen MS as your degree type, you will be prompted to choose whether you are defending a Thesis or a Report. Both options will then ask you to select your Graduate Program from the drop-down menu.

MS_Grad Program Selection
MS Students should choose whether they are defending a Thesis or a Report before selecting their Graduate Program from the drop-down menu.

 

Once this is done, please proceed to the “Entering Advisor/Co-Advisor Information and Examination Date” section of this post.

 

Master of Forestry Students

If you have chosen MFor as your degree type, the form will automatically select “Report” as your Degree Option and you will not need to select a Graduate Program. Please continue to “Entering Advisor/Co-Advisor Information and Examination Date.”

MFor_Grad Program Selection
Master of Forestry students do not need to select a Degree Option or Degree program before proceeding.

Entering Advisor/Co-Advisor Information and Examination Date

After you have selected your Graduate Program, please provide information about your advisor(s). If you have multiple advisors please choose “Yes” to having a Co-Advisor and the extra line will appear(pictured below). In this section you will also need to provide the date of your Final Oral Examination.

Advisor_Co-Advisor Information
Enter your Advisor and Co-Advisor’s name(s) and Examination Date.

Entering Committee Member Information

After you have named your advisor, please scroll to the top of Page 2. Here you will find boxes to enter the name(s) of your committee member(s). Please fill these in and disregard the other information in this section as it is for your committee to fill out after your defense. If you need additional boxes for committee members, please click on the grey box titled “Add Additional Committee Members.”

Committee
Please fill in your Committee members prior to saving and printing.

 

Once you have completed this step, please save and print the form and take it with you to your defense. Once the form has bee filled out and signed by your Advisor(s) and Committee Members, please send this form to the Graduate School for processing.

Thanks for reading this blog post on using the Report on Final Oral Examination form. Please stay tuned for more posts. As always, feel free to email us with any questions, comments, or concerns at gradschool@mtu.edu and we will do our best to assist you.