Author: kvansusa

Information on digitally signing Graduate School forms, an email to students

Dear students,

The Graduate School recognizes that signing paper forms will be difficult or impossible for the coming weeks.  Many staff, faculty, and students will be working remotely, and since the University does not have a secure way to sign PDF forms and validate that the signatures are from the person shown, we will be suggesting the following process for submitting forms that require signatures.

Students should download the form, complete the form, and email to the first person who needs to sign. That person can forward the form to the Graduate School (gradschool@mtu.edu) or to the next person to sign the form, indicating their approval in the email.  Many forms only require one signature. When emailing forms, it is best to email one form per student per email so the forms can be appropriately routed to the correct staff member. If forms are emailed directly from faculty, then the Graduate School will be able to verify that faculty have appropriately approved the forms. Digital signatures are not necessary, and some of our forms will not allow them to be added.

An alternative way would be to print and sign the form as usual and either photograph or scan using a phone.  There are many excellent scanning programs for iPhones and Android devices. The free version of Genius Scan is one such app you might use. Students can submit scans to Canvas, or scans can be emailed to gradschool@mtu.edu.

Whatever method you select, please submit the form only once. Multiple submissions delays processing.
We are here to help.  Please let us know what questions or suggestions you might have.

Sincerely,
Graduate School


This email account is monitored by staff in the Graduate School.  Please reply to this email with any questions you have.
Michigan Tech Graduate School
gradschool@mtu.edu
906-487-2327 (voice)
906-487-2284 (fax)

Resources for current students:
http://www.mtu.edu/gradschool/resources-for/students/


Email from the Graduate School

Dear students,

To promote social distancing and minimize the spread of COVID-19, we are asking that all students email gradschool@mtu.edu with any questions you have for Graduate School staff.

If an email is not appropriate to resolve your question, you may use Google Calendar to schedule a 15-minute appointment (tutorial) with a staff member or call our front desk (906-487-2327). Please indicate whether you would like to conduct the meeting as a phone call, video conference, or in person.  If you will meet in person, we ask that you arrive at your appointment time to reduce the number of people on our floor at any given time.

Please visit the University’s web site for the most current information regarding COVID-19 and how campus is affected.

We are here to help,
Graduate School


This email account is monitored by staff in the Graduate School.  Please reply to this email with any questions you have.
Michigan Tech Graduate School
gradschool@mtu.edu
906-487-2327 (voice)
906-487-2284 (fax)

Resources for current students:
http://www.mtu.edu/gradschool/resources-for/students/


Email from the Dean to Graduate Students

Dear Colleagues,

As you have heard from the President Koubek, the health, safety, and security of our campus and our community is most important to us.  We need to make substantial changes in how we go about our daily lives in response to the evolving COVID-19 threat. This is a rapidly changing situation so we will, no doubt, need to continuously adjust our responses as we learn more.  For comprehensive and up-to-date information please see the University’s COVID-19 web page

In response to the evolving COVID-19 situation, the Graduate School is committed to doing all we can to make the rest of the semester as healthy and productive as possible.  Here are some issues the Graduate School is asking faculty to consider. 

I.  Research progress

Per the President’s memo, all instruction at Michigan Tech must be delivered virtually till 17 April 2020.  I am sure you are wondering how this will impact progress in your research group. How should ongoing research involving graduate students be handled?  This will undoubtedly vary with research group and depend on the nature of research, the need for physical presence in the laboratory, and the individual group members comfort, attitude and tolerance in this rapidly evolving situation. The Vice President for Research’s Office will be posting guidelines to help clarify general expectations soon.   Please see the email from Kathleen Halverson, VPR, for additional information regarding research labs.

The University campus is not closed. Students, faculty, and staff can be on campus, and people can interact in small groups (less than 25). Under those guidelines, research and interactions among advisors, students, and staff may continue. 

However, appropriate precautions should be taken and the option to continue research and research-related meetings remotely must be accommodated.  In particular, remote attendance (e.g. via Zoom or Google Hangout) for group meetings among students, advisors, and staff is strongly advised. For research requiring physical presence in a laboratory, lab schedules and social distancing practices should minimize interpersonal exposure. 

Please communicate with your graduate students about how you plan to organize your research group, no later than March 18.   Clearly communicate your expectations and timelines with your students.  Be creative with regards to how to accomplish research work, meetings, writing projects and other activities so that students make research progress in a positive educational experience. 

If you have students returning from travel, please follow the university guidelines University guidelines and ask anyone who has traveled in the past 14 days to fill out the University’s Returning Travelers form. Social-distancing, self-isolation, and self-monitoring are the best ways to contain the spread of COVID-19 (Sections IV and V).

II.  Defenses, research proposal examinations, and qualifying examinations

Spring (and especially mid to late spring) is a time when many graduate students schedule dissertation/thesis/report defenses, research proposal examinations and qualifying examinations.   These milestones typically include a public presentation followed by an in-depth examination by the advisory committee members.  Commensurate with the current policy of virtual instruction until April 17, all oral examinations and defenses must be conducted virtually (for example, via Zoom) to allow all interested to participate.  Please make arrangements well in advance to accommodate this need.  The student should contact IT (it-help@mtu.edu, 906-487-1111) for assistance at least 5 business days in advance to appropriately schedule staffing and potential equipment usage. The in-depth examination with some or all of the advisory committee members can be conducted face-to-face if it is agreeable to those participating.  

Michigan Technological University IT Department offers Zoom (log in with Michigan Tech ID and password) for Web conferencing support. Zoom will allow you to share your screen, webcam and microphone with up to 100 participants.  The IT Knowledge Base on Conferencing includes helpful information on web conferencing options and support.

III.  Graduate School Emergency Fund

Funds from the Graduate School Emergency Fund is available to assist graduate students with emergencies and financial hardships. 

Stay healthy and follow the guidance from the university and CDC.  If you have questions or concerns, please do not hesitate to email me or Will Cantrell (cantrell@mtu.edu) or Jacque Smith (jacque@mtui.edu).  The Graduate School and the University will do our best to keep you apprised as new developments occur at University’s COVID-19 web page.     

With best wishes,

Dean Pushpa Murthy

Associate Provost and Dean of the Graduate School
Michigan Technological University
Houghton, MI-49931

This email account is monitored by staff in the Graduate School.  Please reply to this email with any questions you have.
Michigan Tech Graduate School
gradschool@mtu.edu
906-487-2327 (voice)
906-487-2284 (fax)

Resources for current students:
http://www.mtu.edu/gradschool/resources-for/students/