Category: Graduate School Forms

Having trouble using a form? These posts will help you out.

Submitting a form to the Graduate School

While the Administration Building is closed, the Graduate School does not have a way to accept paper forms.

Students must submit forms online to Canvas.  At this time, forms are not being accepted via email.  This link will go directly to the “Modules” page in the Graduate Candidates Canvas course.  Log in using your Michigan Tech credentials.  If you are already logged into Canvas, select the “Graduate Candidates” course and then “Modules” from the left hand menu.

The modules page has sections for form, dissertation, thesis, and report submission.  Under the section titled “Graduate Student Form Submission,” a list of the most popular forms is presented.  Select the form you wish to submit.  For any form that requires signatures, download the form, complete it, obtain the signatures, scan it, and then upload it to Canvas.  If your form isn’t listed, submit it to the “ANY OTHER FORM” item. Please note that the Workspace Cleanout Form is only accepted via upload to MyMichiganTech.

Modules page on Canvas
Modules page on Canvas

Look for the “Submit Assignment” button in the upper right of the screen and press it.

Screen Shot 2018-06-18 at 5.01.37 PM

That will open up a file submission module, shown below.  Select “Choose file” to select the form you have ready to submit.  If you need to submit multiple forms of the same type at the same time, please select “Add Another File” to allow you to upload two files at once.  Your most recent submission will replace your old submission, so it is important to upload all files in the same upload for faster processing. If you have any comments for us, please type them in the box provided.  Once your submission is complete, click on “Submit Assignment.”

Screen Shot 2018-06-18 at 5.01.48 PM

Your submission will be date-time stamped and verified in the upper right of the screen.  In the example shown below, the student submitted the file “verification.pdf” on June 18th at 5:02pm.  If you notice a mistake, or are asked to re-upload the form due to an error, please use the “Re-submit assignment” button to update your submission.  Re-submitting the assignment will replace the current submission, so do not re-submit unless you are trying to update or fix your submission.

Submission confirmation and re-submit option.
Submission confirmation and re-submit option.

Updating Your Expected Graduation Term

Did you know that MyMichiganTech now allows you to update your expected Graduation Term with the Graduate School? It’s quick and easy to do, and by doing so your MyMichiganTech checklist will more accurately reflect what you need to do this semester.

Login to MyMichiganTech and Access the Current Students Tab

The first step to completing this task is to login to MyMichiganTech and navigate to the Current Students page. If you’re having trouble doing this, or you are new to MyMichiganTech, you may find our blog post on navigating MyMichiganTech helpful. This post can be found here.

Login page for MyMichiganTech.
Login page for MyMichiganTech.

Accessing The Degree Completion Timeline

Once you have accessed the Current Students tab, all of the important information about your student record including announcements, your current account balance, registration status, GPA, and also the status of your dissertation, thesis, or report. On this page, you will want to look for the section titled “Degree Completion Timeline,” which is circled in red below.

MMT_Student Homepage_Redacted

The degree completion timeline section is circled in red.

Once you have located this section, click on the blue link that says “View your degree completion timeline.” This will take you to your personalized Degree Completion Timeline, a very useful tool for ensuring you complete all of the necessary items to complete your degree.

The Degree Completion Timeline section is circled in red.
The link to your personalized degree completion timeline is circled in red.

On your personalized Degree Completion Timeline, you will find a drop-down box near the top of the page. Use this drop-down box to select the term in which you expect to graduate. When you are finished, please click on the “Click to Save Changes” box. You will not be able to select a semester that is beyond the time limit to earn your degree.

The drop-down box to change your expected graduation term should look like this.
The drop-down box to change your expected graduation term should look like this.

After this is complete, you will see a message at the top of the screen indicating that your changes have been saved.  If you need to extend your graduation time beyond your time limit term, please see our web page for more information.

We hope that these instructions will reduce some headaches for you! As always, feel free to email us with any questions at gradschool@mtu.edu. Thanks for reading!


Using the Graduate Student Parental Accommodation Funding Request Form

Funding may be available from the Graduate School to Department Chairs, School Deans, Graduate Program Directors, and Principal Investigators who must hire a temporary replacement for a student who has been granted an excused absence under the Parental Accommodation Policy.

You can download the form from the Forms and Deadlines page.

Now that you know where to find this form and how open it, let’s talk about filling it out.

Is This The Right Form For Me?

This form is for departmental use only. Students requesting Parental Accommodation should use the Parental Accommodation form found here. Departments using this form should be sure that the student has submitted the Parental Accommodation form to the Graduate School or this request will not be reviewed.

Providing Student Information

The first few blocks are pretty self-explanatory; enter the last name, first name, and M Number of the student requesting leave in the appropriate boxes.

Personal Information including Last Name, First Name, and M Number should be entered in the first section of the form.
Personal Information including Last Name, First Name, and M Number should be entered in the first section of the form.

Entering Degree and Program Information

Once you have entered the identifying information of the student requesting leave, you will need to provide information regarding their degree.

Doctor of Philosophy (PhD) Options

If they are a PhD student, you can select the graduate program from the drop down list.

1
Graduate program selection. The drop-down menu should be used to select their program. If your program is not listed, double check your degree option.

Master of Science (MS) Options

If they are an MS student, you will see three degree options appear as shown below. Please indicate whether they are pursuing the Coursework, Thesis, or Report option. In addition, select the graduate program from the drop down list.

Degree options and graduate program for MS students. All students should use the dropdown menu to select their program. If your program is not listed, double check your degree option.
Degree options and graduate program for MS students. The drop-down menu should be used for selecting Gradate Programs. If your program is not listed, double check your degree option.

Master of Forestry (MFor) Options

If they are a MFor student, you will see two degree options appear as shown below. Please indicate whether the student is pursuing the coursework or report option.

Selection of degree options for MFor students.
Selection of degree options for MFor students.

Master of Geographic Information Science (MGIS) Options

If they are a MGIS student, you will only see Coursework appear for the degree option as shown below.

Coursework degree option for MGIS students.
Coursework degree option for MGIS students.

Master of Engineering (MEng) Options

If they are a MEng student, there will be no degree option. Instead, you will need to choose Non-Departmental as the Graduate Program before proceeding.

Selection of Non-departmental option under graduate programs for MEng students.
Selection of Non-departmental option under graduate programs for MEng students.

Master of Business Administration (MBA) Options

If they are an MBA student, there should only be a Coursework option in this section.

Degree option for MBA students.
Degree option for MBA students.

Providing details of Anticipated Leave dates

Providing information on leave dtaes.
Providing information on leave dates.

Providing details of Student Position and Funding

Please select the position held by the student and the source of funding.

Entering information on position held by student and source of funding.
Entering information on position held by student and source of funding.

Entering Information on Temporary Replacement

Please enter information regarding the temporary replacement. This information should include length of employment, hourly rate, and the number of hours worked per week. The “Total Amount” field will auto calculate once the other fields are filled. Please remember that you should also attach supporting documents to justify this budget request when submitting this form.

Entering information on requirements of temporary replacement.
Entering information on requirements of temporary replacement.

Entering Information of the Requester

For this section, please enter your details including your full name and your relation to the student requesting leave.

Entering details of Requester.
Entering details of Requester.

Once this form is completed it should be submitted to the Graduate School. Keep in mind that this form must be submitted at least three weeks in advance of the proposed parental accommodation period. Forms can be submitted via campus mail( Graduate School, 4th Floor Admin Building) or via email to gradschool@mtu.edu.


Using Approval of a Dissertation, Thesis or Report Form

The Approval form indicates to the Graduate School that your technical corrections are complete, and your dissertation is ready for formatting review by the Graduate School. It also defines the access (open or campus) and embargo options for your dissertation. Your dissertation must be completely submitted by the deadline for the semester in order to complete your degree in that semester.

Where Do I Find the Form?

The Approval of a Dissertation, Thesis, or Report form can be found on the Forms and Deadlines page or by clicking here here.

Please note that this form, like many of our forms, is dynamic. As a dynamic form, it will only work in Adobe Acrobat or Reader.  If the hyperlink above doesn’t open the PDF as expected, we recommend right clicking on the link, selecting “Save link as…” (or similar option in your browser) and saving the file.  If you are still having trouble opening the form, check out this link which offers some more troubleshooting options. After you have saved the file, open Adobe Acrobat or Reader and open the saved form.

Now that you know where to find this form and where we can open it, let’s talk about filling it out.

Submission Instructions

The first section of the form consists of the Dissertation, Thesis and Report submission steps and instructions (click on the button that matches your document type to reveal the instructions). Please read the instructions carefully before filling out the form.

Steps to follow and Instructions for submission of form.
Steps to follow and Instructions for submission of form.

Providing Personal Information

Personal Information including Last Name, First Name, and M Number should be entered in the first section of the form.

Please enter the Personal Information including Last Name, First Name, and M Number should be entered in the first section of the form.
Please enter the Personal Information including Last Name, First Name, and M Number in the first section of the form.

Entering Degree Information

Once you have your M Number entered, move on to selecting your degree type. Depending on your degree, there are a few options you will need to select from before moving on to the next step.

Doctor of Philosophy (PhD) Options

If you are a PhD student, you only need to select your graduate program from the drop down list.

Graduate program selection. All students should use the dropdown menu to select their program. If your program is not listed, double check your degree option.
Graduate program selection. All students should use the dropdown menu to select their program. If your program is not listed, double check your degree option.

Master of Science (MS) Options

If you are an MS student, you will see two degree options appear. Please indicate whether you are preparing and submitting a Thesis or a Report. You will also need to select your graduate program from the drop down list.

Degree options and graduate program for MS students. All students should use the dropdown menu to select their program. If your program is not listed, double check your degree option.
Degree options and graduate program for MS students. All students should use the dropdown menu to select their program. If your program is not listed, double check your degree option.

Master of Forestry (MFor) Options

If you are a MFor student, you will see only one degree option “Report” appear as shown below.

Selection of degree options for MFor students.
Selection of degree options for MFor students.

Entering Details about Dissertation, Thesis or Report and Advisors

In this section you will need to provide us with the title of your document, the year of publication, and your Advisors name. If you have Co-Advisors, please answer
“yes” to the appropriate question as shown below and a second blank will appear. If you only have one advisor, choose “No” to the co-advisor question and proceed to the next step.

Details about the dissertation, thesis or report and details of your advisor and co-advisor.
Details about the dissertation, thesis or report and names of your advisor and co-advisor.

Selecting the Access Options for Electronic Thesis or Dissertation

In this section of the form, you should select one of the two options provided. The Open Access permits anyone in the world access to your thesis or dissertation while Campus Access restricts the access to library patrons on campus including faculty, staff, and current students. Please note the special instructions in the red box below the options while selecting Open or Campus Access. This information is vital to properly submitting your document to Digital Commons

Open Access option.
Open Access option.
Campus Access option.
Campus Access option.

Selecting the Embargo Option

Read the instructions carefully in the embargo options section of the form. Please note that Embargo options selected on ProQuest, Digital Commons, and below must match. In the event of a discrepancy, submissions will be updated to the date on this form.

If you require an embargo, fill in the date of embargo release and state the justification for the choosing embargo option. All embargoes must be approved by the Graduate School so please be specific in your justification.

Choosing embargo option.
Choosing embargo option.

Once this section is complete, you are done with the form. Please print the form and obtain the required signatures. Once the form is signed, submit it to the Graduate School. This form can be submitted as a hard copy or via email to gradschool@mtu.edu.


Using the Appeal Form

Students may appeal their dismissal as described in the Graduate Appeals of Suspension or Dismissal policy. In the event that the use of this form is necessary, please follow the instructions below to ensure an accurate submission of the form.

Where Do I Find the Form?

The Graduate Appeal Form can be found on the Graduate Appeals of Suspension or Dismissal policy wbepage or by clicking here. Graduate students must submit a completed form to the Graduate School before the dean will consider an appeal request. This form must be submitted to the Graduate School within ten (10) business days of notification via email from the Graduate School of suspension or dismissal.

Please note that this form, like many of our forms, is dynamic. As a dynamic form, it will only work in Adobe Acrobat or Reader.  If the hyperlink above doesn’t open the PDF as expected, we recommend right clicking on the link, selecting “Save link as…” (or similar option in your browser) and saving the file.  If you are still having trouble opening the form, check out this link which offers some more troubleshooting options. After you have saved the file, open Adobe Acrobat or Reader and open the saved form.

Now that you know where to find this form and where we can open it, let’s talk about filling it out.

Providing Personal Information

The first section of this form asks for your personal information such as Last Name(surname), First Name(given name), M Number, and Date of submission.

Date of form submission, Personal Information including Last Name, First Name, and M Number should be entered in the first section of the form.
Date of form submission, Personal Information including Last Name, First Name, and M Number should be entered in the first section of the form.

Entering Degree Information

Once you have your M Number entered, move on to selecting your degree type. Depending on your degree, there are a few other prompts you will need to navigate before moving on to the next step.

Doctor of Philosophy (PhD) Options

If you are a PhD student, you can select your graduate program from the drop down list and proceed to the next step.

Graduate program selection. All students should use the dropdown menu to select their program. If your program is not listed, double check your degree option.
Graduate program selection. All students should use the drop-down menu to select their program. If your program is not listed, double check your degree option.

Master of Science (MS) Options

If you are an MS student, you will see three degree options appear as shown below. Please indicate whether you are a coursework only student or are preparing a thesis or report. In addition, you will be asked to select the graduate program from the drop-down list.

Degree options and graduate program for MS students. All students should use the dropdown menu to select their program. If your program is not listed, double check your degree option.
Degree options and graduate program for MS students. All students should use the drop-down menu to select their program. If your program is not listed, double check your degree option.

Master of Forestry (MFor) Options

If you are an MFor student, you will see two degree options appear as shown below. Please indicate whether you are a coursework only student or you are preparing a report.

Selection of degree options for MFor students.
Selection of degree options for MFor students.

Master of Geographic Information Science (MGIS) Options

If you are an MGIS student, you will see only one degree options, that is coursework, appear as shown below.

Coursework degree option for MGIS students.
Coursework degree option for MGIS students.

Master of Engineering (MEng) Options

If you are an MEng student, you will see only one option, that is Non-departmental, under the graduate program list appear as shown below.

Selection of Non-departmental option under graduate programs for MEng students.

Master of Business Administration (MBA) Options

If you are an MBA student, you will see only one option, that is coursework, appear as shown below.

Degree option for MBA students.
Degree option for MBA students.

Providing Enrollment and Contact Information

Please specify the term along with the year that you wish to enroll as shown below. More details on the enrollment policy can be found out by clicking on the “Continuous Enrollment Policy” button at the right side. This section also asks for your on-campus(@mtu.edu) email address and the best phone number to contact you.

Providing Enrollment and contact Information
Providing Enrollment and contact Information.

Providing Information about the Appeal

In this section, you are expected to provide the Graduate School with information regarding unusual or extenuating circumstances regarding your suspension/dismissal. This information will be provided to the dean and assist them in their determination of your appeal.

Providing reasons for unsuccessful completion of a course/thesis/dissertation.
Providing reasons for unsuccessful completion of a course/thesis/dissertation.

In addition, this section also requires you to outline your intended behavior changes and plan of action to ensure success in the future. In the case of missing grades, please describe the plan of action to address the missing grades. You may provide any additional information or documentation that supports your appeal. These supplemental documents should be submitted in PDF form and should be included in the same email in which you submit this form.

Describing plan of action and additional information.
Describing plan of action and additional information.

After you have successfully completed this form, please attach this and any supplemental documents relating to your appeal to an email and submit it to gradschool@mtu.edu.


Using The Degree Completion Form

Submitting forms in a timely manner is essential for students to complete their degree requirements. Students can find a checklist of items needed at this time and a comprehensive list of items pending and complete for each degree on MyMichiganTech. See our tutorial for a walk-through.

Today’s blog post provides instructions for filling out the Degree Completion Form. The Degree completion form is mandatory for all the graduate and doctoral program students and needs to be submitted to the Graduate School on paper or via email to gradschool@mtu.edu

Where Do I Find the Form?

Students can now see a personalized list of items they need to complete for each graduate degree on MyMichiganTech. If a degree requires a dissertation, thesis, or report, this form is mentioned under a separate section on MyMichiganTech detailing the items necessary to complete the defense and written document. The Degree Completion form can be found on the Forms and Deadlines or by clicking here.

Degree completion form under section Items needed to complete a thesis and defense.
Degree completion form under section Items needed to complete a thesis and defense.

Please note that this form, like many of our forms, is dynamic. As a dynamic form, it will only work in Adobe Acrobat or Reader.  If the hyperlink above doesn’t open the PDF as expected, we recommend right clicking on the link, selecting “Save link as…” (or similar option in your browser) and saving the file.  If you are still having trouble opening the form, check out this link which offers some more troubleshooting options. After you have saved the file, open Adobe Acrobat or Reader and open the saved form.

Now that you know where to find this form and where we can open it, let’s talk about filling it out.

Online Questionnaire

Before filling out the personal and degree details, please complete the online questionnaire by clicking on the gray box at the right corner which will direct you to the questionnaire page. Your feedback is important and helps us improve our programs.

Online Questionnaire to help us assess and improve our programs.
Online Questionnaire to help us assess and improve our programs.

Providing Personal Information

The first few blocks are pretty self-explanatory; enter your last name, first name, optional middle initial, and M Number in the appropriate boxes. If you do not know your M number, fret not, you can always find it on MyMichiganTech. You may choose the way you want your middle name to appear on the Diploma, provided it can be supported with legal documentation such as a passport or visa.

Personal Information including Last Name, First Name, and M Number should be entered in the first section of the form.
Personal Information including Last Name, First Name, and M Number should be entered in the first section of the form.

Entering Degree Information

Once you have your M Number entered, move on to selecting your degree type. Depending on your degree, there are a few options you will need to select from before moving on to the next step.

Doctor of Philosophy (PhD) Options

If you are a PhD student, you can select the graduate program from the drop down list.

Graduate program selection
Graduate program selection. All students should use the dropdown menu to select their program. If your program is not listed, double check your degree option.

PhD students are required to complete the Survey of Earned Doctorates in addition to the aforementioned questionnaire by clicking on the button at the right corner which will direct to the survey page. Please keep in mind that the Survey of Earned Doctorates is a checkbox on your MyMichiganTech student checklist, so you will need to complete this in order for all of your boxes to be checked.

Survey of Earned Doctrates
Survey of Earned Doctorates.

Master of Science (MS) Options

If you are an MS student, you will see three degree options appear as shown below. Please indicate whether you are pursuing the coursework option or are preparing a thesis or report. After you have done this, you will be prompted to select your Graduate Program from the drop-down menu.

Degree options for MS students.
Degree options and graduate program for MS students. All students should use the dropdown menu to select their program. If your program is not listed, double check your degree option.

Master of Forestry (MFor) Options

If you are an MFor student, you will see two degree options appear as shown below. Please indicate whether you are preparing a report or have chosen the coursework option.

Selection of degree options for MFor students.
Selection of degree options for MFor students.

Master of Geographic Information Science (MGIS) Options

If you are an MGIS student, you are considered a coursework only student and will only see that option.

Coursework degree option for MGIS students.
Coursework degree option for MGIS students.

Master of Engineering (MEng) Options

If you are a MEng student, there is no degree option to choose. You need only select Non-Departmental as the Graduate Program.

Selection of Non-departmental option under graduate programs for MEng students.
Selection of Non-departmental option under graduate programs for MEng students.

Master of Business Administration (MBA) Options

If you are an MBA student, you are considered coursework only and will only see that option.

Degree option for MBA students.
Degree option for MBA students.

Entering Contact Information

In this section of the form, you will have to provide us with two email addresses so that we can contact you. One of these emails should be your on campus email (ending with @mtu.edu) and the other should be an alternate E-mail address (for example: ending with @gmail.com, @yahoo.com, @hotmail.com, etc.). Once you have entered these, please select your location from the listed  options. You may choose to provide the mailing address at a later date but please remember to provide it to us. If you choose the third option, that is “in Houghton, but leaving soon”, please specify the date of leaving Houghton.

E-mail addresses and location.
Provide E-mail addresses and location.

The next step is to provide your mailing address . You may also choose to provide an address at later date. Please note that it is essential for all students to provide an accurate address to the Graduate School following graduation. If you are sending your diploma to someone’s address other than your own, please be sure to include a “care of” (ex: c/o Blizzard T Husky) in the address to ensure successful delivery.

Specify mailing address.
Specify mailing address.

Naming Your Advisor/Co-Advisor

Now you need to name your Advisor/Co-Advisors. You should name one of your advisors in the “Advisor Name” line. If you only have one advisor, choose “No” to the co-advisor question and proceed to the next step. If you have a co-advisor, please choose “yes”. By choosing “yes” you will see the image below prompting you to provide information on both of your co-advisors.

Naming your advisor and co-advisor.
Naming your advisor and co-advisor.

Commencement Information

In this section, you can choose when you want to attend the commencement program. More information about the commencement program can be found by clicking at the Commencement Information box at the right corner or by clicking this link.

Selection of option for attending the commencement program.
Selection of option for attending the commencement program.

If you choose to attend the commencement program in future, please provide with details of semester and year you will be attending. Please remember that selecting “Do not plan to attend commencement” indicates that you NEVER plan to attend commencement.

Specifying the semester and the year for attending the commencement program.
Specifying the semester and the year for attending the commencement program.

Information on Future Plans

This section of the form asks you about your future plans. Please select the appropriate response from the drop down box.

Selecting future plans.
Specifying future plans.

If you are accepting a full time or part time professional employment, please provide information about your future employer, as shown below.

Details of future employer.
Providing details of future employer.

If you are leaving the campus for further studies or post-doc, specify the University details as shown below.

University details for further education or post-doc.
Providing University details for further education or post-doc.

Information on Provisional Certificate Letter and Ordering Transcripts

The Graduate School will issue a letter of provisional certification if requested by the student through the degree completion form. The student must have completed all the requirements for an advanced degree, including submitting the thesis, dissertation, or report to the Graduate School. A provisional certification may be needed if an employer requires proof of degree completion well in advance of receipt of the official certification of the degree.

Your Michigan Tech transcripts can be ordered in a variety of ways. To order transcripts, please click on the Order Transcripts button in the right corner and select one of the methods from the options listed to order your transcripts.

Provisional Certificate Letter requirement as specified by the student.
Provisional Certificate Letter requirement as specified by the student.
Ways to order transcripts.
Ways to order transcripts.

You are all set with the form. Do not fill in any further information.

Good luck with your future endeavors! Feel free to contact us at gradschool@mtu.edu if you have any questions or need assistance.


Using the Report on Final Oral Examination Form

Welcome back to the Graduate School blog. Our quest to reduce student errors on forms continues! This post is for students enrolled in a research degree: PhD, MS(Thesis and Report Options), and MFor.

Where Do I Find The Form?

The Report on Final Oral Examination Form can be found on our Forms and Deadlines page under “Forms” and then “Current Students”, by following this link or on your MyMichiganTech page. Please note that the Report on Final Oral Examination Form, like all of our forms, is dynamic. As a dynamic form, it will only work in Adobe Acrobat or Reader.  If the hyperlink above doesn’t open the PDF as expected, we recommend right clicking on the link, selecting “Save link as…” (or similar option in your browser) and saving the file.  After you have saved the file, open Adobe Acrobat or Reader and open the saved form.

Now that you know where to find this form and how open it, let’s talk about filling it out.

Providing Personal Information

To begin you will need to fill in your personal information. This includes your name and M Number. If you do not know your M number, you can always find it on MyMichiganTech.

Name_MNumber
Providing your Last Name, First Name, and M Number allows us to keep accurate records of your progress towards your degree.

Entering Degree Information

Next you need to enter information about the degree you are pursuing.  Please find your degree type below and follow the directions accordingly.

PhD Students

If you have chosen PhD as your degree type, you will next need to select your Graduate Program from the dropdown menu as pictured below.

PhD_Grad Program Selection
Please choose your Graduate Program from the drop-down menu.

Once this is done, please proceed to the “Entering Advisor/Co-Advisor Information and Examination Date” section of this post.

Master of  Science Students

Once you have chosen MS as your degree type, you will be prompted to choose whether you are defending a Thesis or a Report. Both options will then ask you to select your Graduate Program from the drop-down menu.

MS_Grad Program Selection
MS Students should choose whether they are defending a Thesis or a Report before selecting their Graduate Program from the drop-down menu.

Once this is done, please proceed to the “Entering Advisor/Co-Advisor Information and Examination Date” section of this post.

Master of Forestry Students

If you have chosen MFor as your degree type, the form will automatically select “Report” as your Degree Option and you will not need to select a Graduate Program. Please continue to “Entering Advisor/Co-Advisor Information and Examination Date.”

MFor_Grad Program Selection
Master of Forestry students do not need to select a Degree Option or Degree program before proceeding.

Entering Advisor/Co-Advisor Information and Examination Date

After you have selected your Graduate Program, please provide information about your advisor(s). If you have multiple advisors please choose “Yes” to having a Co-Advisor and the extra line will appear(pictured below). In this section you will also need to provide the date of your Final Oral Examination.

Advisor_Co-Advisor Information
Enter your Advisor and Co-Advisor’s name(s) and Examination Date.

Entering Committee Member Information

After you have named your advisor, please scroll to the top of Page 2. Here you will find boxes to enter the name(s) of your committee member(s). Please fill these in and disregard the other information in this section as it is for your committee to fill out after your defense. If you need additional boxes for committee members, please click on the grey box titled “Add Additional Committee Members.”

Committee
Please fill in your Committee members prior to saving and printing.

Once you have completed this step, please save and print the form and take it with you to your defense. Once the form has bee filled out and signed by your Advisor(s) and Committee Members, please send this form to the Graduate School for processing.

Thanks for reading this blog post on using the Report on Final Oral Examination form. Please stay tuned for more posts. As always, feel free to email us with any questions, comments, or concerns at gradschool@mtu.edu and we will do our best to assist you.


Using the Graduate Grievance Form

Welcome back to the Graduate School blog. Our quest to reduce student errors on forms continues! This post is for all students looking to file a grievance with the Graduate School.

Where Do I Find The Form?

The Graduate Grievance Form can be found on our Graduate Grievances page or by following this link. Please note that the Graduate Grievance Form, like all of our forms, is dynamic. As a dynamic form, it will only work in Adobe Acrobat or Reader.  If the hyperlink above does not open the PDF as expected, we recommend right clicking on the link, selecting “Save link as…” (or similar option in your browser) and saving the file.  After you have saved the file, open Adobe Acrobat or Reader and open the saved form.

Now that you know where to find this form and how open it, let’s talk about filling it out.

Providing Personal Information

To begin you will need to fill in your personal information. This includes your name and M Number. If you do not know your M number, you can always find it on MyMichiganTech.

Name_MNumber
Providing your Last Name, First Name, and M Number allows us to keep accurate records of your progress towards your degree.

Entering Degree Information

Next you need to enter information about the degree you are pursuing.  Please find your degree type below and follow the directions accordingly.

PhD Students

If you have chosen PhD as your degree type, you will  need to select your Graduate Program from the drop-down menu as pictured below.

PhD_Degree program
Please choose your PhD Graduate program from the drop-down menu.

Once you have completed this step, please proceed to the “Entering Contact Information” section of this blog post.

Master of Science (MS) Students

When MS is selected as your Degree Type, you will be prompted to choose whether you are a Thesis, Report, or Coursework student. All three options will then ask you to select your Graduate Program from the drop-down menu. The thesis option is pictured below.

MS_Thesis_Degree program
While only the Thesis option is pictured, all three degree options (Thesis, Report, Coursework) function the same way.

Once you have completed this step, please proceed to the “Entering Contact Information” section of this blog post.

Master of Forestry Students

If you have chosen MFor as your degree type, the form will prompt you to select either “Report” or “Coursework” as your Degree Option and you will not need to select a Graduate Program.

MFor_Degree Option
The Master of Forestry Degree has two degree options, neither of which require you to select a degree program.

Once you have completed this step, please proceed to the “Entering Contact Information” section of this blog post.

Master of GIS and Master of Business Administration Students

If you have chosen MGIS or MBA as your degree type, the form will automatically select “Coursework” as your Degree Option and you will not need to select a Graduate Program.

MGIS_Degree Option
There is only one Degree Option for the Master of GIS and Master of Business Administration degrees and no Graduate Program needs to be selected. The MGIS option is pictured, but the MBA option works the same way.

Once you have completed this step, please proceed to the “Entering Contact Information” section of this blog post.

Master of Engineering Students

If you have chosen MEng your degree type, the form will not prompt you to select a Degree Option. Instead, it will ask you to select a Graduate Program. Please choose “Non-Departmental”, the only option, from the drop-down menu.

MEng_Degree Option
While there is no Degree Option for MEng students, you will need to select “Non-Departmental” from the Graduate Program drop-down menu.

Once you have completed this step, please proceed to the “Entering Contact Information” section of this blog post.

Entering Contact Information

Now you will need to enter your contact details. These include your Michigan Tech email address and your phone number.

Contact Info
Please be sure to use your Michigan Tech email address when filling out this form.

Providing Information About Your Grievance

This section of the form will allow you to provide us with detailed information regarding your grievance so that we may better understand your situation.

Selecting Grievance Type

When selecting the type of Grievance, you may choose any and all of the options pictured below that apply. Please be aware that only grievances which fall into one of the categories listed in this section of the form will be considered by the Graduate School. More information about grievances and the types the Graduate School will hear can be found on the Graduate Grievances page of our website.

Grievance Type
You may select all grievance types that apply in this section.

Is Your Grievance Course Related?

If your Grievance is not related to a course, please choose “No” and proceed to the next section (Providing Details About Your Grievance).

If your grievance is related to a course you have taken, please choose “Yes” and fill in the information pictured. This information includes course name and number as well as the year and term the course was taken.

Course_Info
Information about the course related to your grievance will allow us to better assist you.

Providing Details About Your Grievance

This section of the from allows you to provide us with the details about your grievance and your reason for filing. Please provide as many details as possible while remaining within the 4000 character limit for each text box. Examples for some of the questions have been provided in the image below.

Grievance_Information
Providing accurate and detailed information in this section is critical to our understanding your grievance.

Naming an Advocate for Your Hearing

If you would like to have an advocate present at your grievance hearing, please select “Yes” in this section and provide their information as pictured below. If you do not wish to have an advocate present please select “No” and proceed to the “Finishing the Form” section.

Advocate_Info
Providing this information keeps us informed of whom you wish to have present at your hearing.

Finishing the Form

Once you have selected your option for an advocate the form is complete. Please save and print this form and submit it to the Graduate School on the 4th floor of the Administration building. The form may be sent via campus mail, but we recommend hand delivering the form to ensure confidentiality and prompt delivery to the appropriate office in the Graduate School.

Thanks for stopping by the Graduate School Newsblog. We hope that these instructions have helped to clarify any issues you may be having with our form. Please stay tuned for more posts and as always, feel free to email us with any questions, comments, or concerns at gradschool@mtu.edu. We will do our best to assist you.


Using the Report on Qualifying Exam Form

Qualifying exam is one of the prerequisites for a student to obtain PhD candidacy. A qualifying examination will be given to determine each student’s ability to apply general concepts and methods in their chosen field. For more information on the qualifying exam, please visit the Doctor of Philosophy requirements page.

You can find the form for  the report on qualifying exam on Doctor of Philosophy requirements page or by clicking here. Please note that this form is for use by programs for internal record-keeping and verification of exam results and should not be sent to the Graduate School.

Now that you know where to find this form and how open it, let’s talk about filling it out.

Selecting the Type of Examination Result

Qualifying examination and research proposal examination have a common form, so you may choose the type of result the form is filled out for. Typically research proposal examination is given after the qualifying examination.

Selecting
Selecting type of examination.

Providing Personal and Program Information

You will need to fill in your personal information which includes your name and M Number. If you do not know your M number, fret not, you can always find it on MyMichiganTech. Also select with your graduate program from the drop down menu.

2
Providing your Last Name, First Name, and M Number allows us to keep accurate records of your progress towards your degree.

Obtaining Approval Signatures

Once you have entered the required information, print or type the names of the committee members and administrative authority in the blue lighted space and obtain respective signatures to the right of the names.

3
Approval signatures from committee members and administrative authority.

Thanks for reading this blog post on using the Report on Qualifying Examination Form. Please stay tuned for more posts. As always, feel free to email us with any questions, comments, or concerns at gradschool@mtu.edu and we will do our best to assist you.


Using the Readmission/Reinstatement Form

The Readmission/Reinstatement form is required for students who have been inactive for academic, medical, or other reasons. You can find the Application for Readmission or Reinstatement form on Forms and Deadlines page or by clicking here. Fill in the form, save the form, and e-mail to gradschool@mtu.edu.

Now that you know where to find this form and how open it, let’s talk about filling it out.

Providing Information on the Type of Admission

Select the appropriate admission that you are enrolled into: Degree/Certificate seeking student or a Non-degree seeking student. When you select the option “Degree or certificate seeking student”, you will have to provide an appropriate reason for the being inactive from the options provided as shown below:

1
Selecting the type of admission and providing reason for submitting the form.

If you are a non-degree seeking student, please check the box next to the statement regarding transfer of credits on the second page of the form as shown below:

2

3
Statement at the end of the document for the non degree seeking students.

Providing Personal Information

Personal Information including Last Name, First Name, and M Number should be entered in the first section of the form.

Please enter the Personal Information including Last Name, First Name, and M Number should be entered in the first section of the form.
Please enter the Personal Information including Last Name, First Name, and M Number in the first section of the form.

Entering Degree Information

Once you have your M Number entered, move on to selecting your degree type. Depending on your degree, there are a few options you will need to select from before moving on to the next step.

Doctor of Philosophy (PhD) Options

4
Graduate program selection. All students should use the dropdown menu to select their program. If your program is not listed, double check your degree option

If you are a PhD student, you can select the graduate program from the drop down list.

Master of Science (MS)

If you are an MS student, you will see three degree options appear as shown below. Please indicate whether you are a Coursework only student or are preparing a Thesis or Report. In addition, select the graduate program from the drop down list.

5
Degree type and options for MS students.

Master of Forestry (MFor)

If you are a MFor student, you will see options for a Report or Coursework. Please choose the one appropriate for your degree.

6
Degree type and options for MFor students.

Master of Geographic Information Science (MGIS)

If you are a MGIS student, you will see only one degree options, that is coursework, appear as shown below.

7.1
Degree type and options for MGIS students.

Master of Engineering (MEng)

If you are a MEng student, you will not see a degree option. You will only be asked to select your Graduate Program which should be “Non-Departmental.”

7.2
Degree type and graduate program options for MEng students.

Master of Business Administration (MBA) 

If you are an MBA student, you will see only one option, coursework, as shown below.

7.3
Degree type and options for MBA students.

Certificate

If you are a certificate seeking student, select the type of graduate program certificate from the drop down menu, appear as shown below.

7
Degree type and graduate program options for Certificate students.

Selecting the Type of Enrollment

Please tell us if you are an online or on-campus student in this section of the form.

7.5
Selecting the type of enrollment: Online or On campus.

Providing Contact Information

In this section, please provide us with your current mailing and off-campus e-mail address as well as your phone number.

8
Entering mailing, email and contact details.

Entering Semester Readmission and Degree/Certificate Completion Information

Enter the semester and the year you wish to enroll and also when expect to complete the degree/certificate.

10
Entering readmission and completion information.

Providing Reasons for Non-continuous Enrollment, Readmission and Advisor Details

Please answer the questions which appear in this section in detail, while keeping in mind the 500 character limit. Once you have done this, you will need to provide us with the name(s) of your advisor/co-advisors.

11
Providing reasons for inactivity and plan of action to complete the degree along with advisor/co-advisor names.

Entering Information for Conviction or Felony Charges

If you have been convicted of a felony or have any felony charges pending against you, please answer “yes” to this question and provide a detailed statement as an addendum to this form.

12
Certifying the correctness of information.