Email sent to residence hall students on April 27, 2020 from Director Matthew Weekley:
I write to you today with regard to the extended “Stay Home, Stay Safe” executive order from Governor Whitmer, which includes updated directives for the state of Michigan, effective through May 15. As many of you are preparing to move out of the residence halls, we want to make sure you are aware of the new requirements as you plan your departure:
Students are once again permitted to travel between residences and move to a new residence.
- This is a loosening of the previous order and allows both in-state and out-of-state travel between two residences.
- Students are encouraged to minimize travel between residences as much as possible in an effort to mitigate the spread of COVID-19.
Students are required to wear a personal cloth mask that covers their nose and mouth in enclosed public spaces outside of their floor. This requirement includes guests visiting the halls to assist with move-out.
- Students are not required to wear a mask in their own shared living space (their residential floor) but should wear a mask in enclosed public spaces, such as the dining hall or grocery store, or while visiting the front desk for services.
- Guests assisting with move-out cannot be permitted in the residence hall unless they are wearing a cloth mask that is covering both their nose and mouth. Guests must wear their cloth face mask at all times throughout the building.
- If you are a student who has NOT been residing on campus, and are returning to your room to retrieve your property, you are required to wear a cloth mask in all areas of the residence hall.
- For guidance on the appropriate usage of masks, visit the CDC’s Use of Cloth Face Coverings web page.
IMPORTANT INFORMATION ABOUT MOVING OUT
- For students actively living in the halls, as a reminder, the halls close May 2 at NOON. All door access will shut off at this time, so make sure to move out by NOON.
- For students who are returning to campus to get their belongings, you must contact firstname.lastname@example.org in advance with your arrival date so arrangements can be made and access can be restored to your Husky Card. Property retrieval must occur by May 16.
REMINDER ABOUT SOCIAL DISTANCING PROTOCOLS REQUIRED DURING MOVE-OUT
- No more than two individuals who are not in the same residential housing facility can assist a student. As stated above, all individuals must wear masks that cover both their face and mouth.
- Individuals assisting with move-out may not have a temperature of 100.4°F or higher, cough, trouble breathing, or otherwise feel ill.
- Individuals who have had direct contact with a person diagnosed with COVID-19 within the last 14 days are not permitted to enter the halls to assist with a move.
- All individuals must adhere to social distancing at all times, maintaining a distance of six feet from others, except when jointly carrying a heavy object.
EXPRESS CHECKOUT PROCESS
1. Come to your residence hall front desk (open from 10 a.m. to 4 p.m. daily through May 2, and from 10 a.m. to 2 p.m. through May 16) to pick up the Express Checkout Form and blue Key Return Envelope. You may need to pick up the forms the day before you intend to leave.
2. Remove all belongings from your room.
3. Clean your room thoroughly and return the furniture to its original configuration.
4. Self-report any damages that you are taking responsibility for on your Express Checkout Form.
5. Complete the Express Checkout Form and the front of the blue Key Return Envelope. If your form is not already attached to the envelope, please do so and drop both off at the front desk of your residence hall. If the desk is closed, please place your paperwork in the misaddressed mail slot.
By participating in the express checkout process, you waive your right to challenge any charges caused by damages in your room. Each form has a space for you to claim any damage you have caused to the room. Roommates who may have damages are encouraged to contact each other and determine who will take responsibility for the damages. If no one is specified as the responsible party, all roommates will split the damage charges evenly.
The express checkout process is intended to maximize social distancing. If you would like to request a full, in-person checkout, please contact an RA or REC, or call the DUTY phone at 906-487-3889.