Author: mmickali

Move In Information for New Students

Email sent to new residence hall students on July 8, 2020.  Please check your Michigan Tech email for your personal move in details.

Dear Student:

We are excited that in less than two months, you will be joining us here at Michigan Tech to begin your college journey. We know coming to campus for the first time is a cornerstone moment for you. Despite the COVID-19 challenges, our goal is to allow you to have a safe, wonderful check-in experience.

To achieve this, a community effort is needed from you and the rest of the Michigan Tech family. This fall, we’re calling on all students to take action and work together to keep the community safe from COVID-19. Residence Education and Housing Services is committed to doing our part and has planned a New Student Check-In Day that maximizes social distancing, outlines safety protocols for you and your guests, and allows you to safely move into the residence halls. With thousands of students moving in over the weekend, we need all students and their guests to do their part and adhere to these protocols to ensure the process remains safe. 

For fall 2020, all new students have been assigned a specific check-in time during one of two days: Friday, August 21, and Saturday, August 22. Your assigned check-in time is listed below and will soon appear on your MyMichiganTech account for your convenience. Please plan to arrive at your assigned time in order to help maximize social distancing over the weekend. You may bring two guests, who will be screened and permitted to go into the residence hall with you. We know you may be traveling long distances, but we ask that you arrive at your scheduled time.

We are also offering all students an additional opportunity to drop their property off at a scheduled time between July 31 and August 9. This is a new (and free) service to allow students to skip the traffic and drop off their property at their new campus home earlier. An email with the application link will be sent out the week of July 20. If you are interested, make sure to submit your application.

We want to ensure you are welcomed to the Husky community with a safe and positive experience. We will share more information about the check-in later in July to help you finalize your preparations. Until then, we hope you enjoy your summer!

Sincerely,
Matthew R. Weekley
Director of Housing Auxiliary Operations and Residence Education

NAME: (New student’s name)
ASSIGNED CHECK IN DATE/TIME: (New student’s assigned date and time)


Want to transition into a Daniell Heights apartment?

Attention current, returning, transfer, and graduate level students:

We’re excited to let you know of an opportunity for our current, returning, transfer and graduate level students to secure a 2 bedroom housing accommodation in Daniell Heights.  For a limited time, we are waiving the age requirement of 21 or older and allowing any current, returning, transfer, or graduate level student who is at least 18 years of age or enter into this agreement.  Highlights include:

  • A 2 bedroom apartment with the student approved monthly rent rate ($1040).
  • All utilities are included (water, electric, gas, cable, internet).
  • A contract holder can have up to two additional co-tenants signed into the space, but is the primary individual who works out the monthly rent payment each month and maintains apartment control.
  • You are not required to have a meal plan.
  • Contracts will run August 15-June 30.
  • We will work with you and roommates to transition your residence hall contract into a Daniell Heights contract.
  • First Year students are NOT eligible for this offer, however transfer students can be given consideration if they’ve completed a year at a qualifying college/university.

Full information about the apartments and terms can be found here: https://www.mtu.edu/housing/options/graduate/daniell-heights/

We are offering this opportunity to current, returning, transfer, and graduate level students through Monday, July 6 at 5pm.  We only have a handful of apartments left and anticipate high demand.  If you are interested, click on the link above and complete the Daniell Heights application (students) form on the right side of the page.  Make sure to select the option that indicates that you are 21 and over (don’t worry, we will correct that information later).

If you have any questions, please contact us at housing@mtu.edu .  Enjoy the rest of your summer.


Daniell Heights Apartments Available

Daniell Heights is normally reserved for graduate students, married or partnered students, students with children, and students over the age of 21. However, we are making exceptions right now for other current or transfer students who may want to live more independently and privately in an apartment instead of the residence hall.  This change would not be a contract release.  This change would be a change in the room assignment and contract type.  There are similarities and differences between Daniell Heights apartments and the residence halls that you need to know if you wish to consider this option.


Daniell Heights apartments are part of the on campus housing community.  All of the utilities (gas, water, sewer, electricity, trash, internet, and cable) are included like the residence halls.  Laundry facilities are located in each Daniell Heights apartment building.  Free to wash, quarters to dry.  Parking permits for vehicles are required, but parking is conveniently located throughout the apartment complex, often in front of the building.
Contracts for the Daniell Heights are also different from the residence halls.  Rent is due on a monthly basis on the first day of the month and is on the student account.  A meal plan is not required because each apartment has a full kitchen for your use. The first day of the contract would be August 15, 2020 and the last day of the contract is June 30, 2021.  This means the contract is for the Fall, Spring, and Summer Track A.  The contract does not end with the last day of the spring semester like the residence halls.

In Daniell Heights, you have the option to share your apartment with another person that you choose.  Housing Services does not assign random roommates there. Housing Services does not provide additional furniture if you add a roommate. You can add your own additional furniture if you wish, but all of the furniture that comes with the apartment needs to stay in the apartment.  A two bedroom apartment will come with furniture for two people. You can view pictures of the apartments online: https://www.mtu.edu/housing/options/graduate/daniell-heights/

If you want to change your housing assignment from the residence halls to Daniell Heights apartments instead, there is no contract release fee.  Housing will make the update for you.  You can request a one or a two bedroom apartment.  If you want to make the change, please complete the Daniell Heights waiting list (student) form here.  You will be prioritized for a change because you already have a residence hall contract.  
https://www.mtu.edu/housing/options/graduate/daniell-heights/

If you prefer more independence, a private bathroom, a private kitchen and other conveniences an apartment can provide, this may be the right change for you.  If you have questions, please email housing@mtu.edu 


Daniell Heights Fire Suppression System Upgrades

Dear Residents,

As you know, fire suppression system upgrades began yesterday. Here is a reminder of a few things:

Storage spaces must be clear of items that are not locked in storage lockers.  Anything left on the floor or other locations not reserved will be disposed of and the tenants of that building will be charged for disposal.

Work will be restricted to M-F 9am-5pm, weekend or after hours work will need to be approved and tenants will be notified.  See schedule below.

Work will NOT require contractors to enter any apartments.  Work is restricted to common areas and boiler rooms.

Work will require water to be shut off for up to 2 hours per building.

Water may be cloudy or dirty immediately after work is completed.  Tenants should run water for a few minutes to clear the line of any sediment that is disturbed.  Water is safe to drink after flushing.

The schedule for the rest of the week will be as follows:
Wednesday: 2002, 2004, 2006, 2008, 2010
Thursday: 2012, 2102, 2104, 2106, 2108, 2110, 2112
Friday: 2101, 2103, 2105, 2107, 2109, 2111, 2113

This should conclude the project. If any follow up work need to happen next week, you will be notified.


New Executive Order directive requiring masks

Email sent to residence hall students on April 27, 2020 from Director Matthew Weekley:

I write to you today with regard to the extended “Stay Home, Stay Safe” executive order from Governor Whitmer, which includes updated directives for the state of Michigan, effective through May 15. As many of you are preparing to move out of the residence halls, we want to make sure you are aware of the new requirements as you plan your departure:

Students are once again permitted to travel between residences and move to a new residence.

  • This is a loosening of the previous order and allows both in-state and out-of-state travel between two residences. 
  • Students are encouraged to minimize travel between residences as much as possible in an effort to mitigate the spread of COVID-19.

Students are required to wear a personal cloth mask that covers their nose and mouth in enclosed public spaces outside of their floor. This requirement includes guests visiting the halls to assist with move-out.

  • Students are not required to wear a mask in their own shared living space (their residential floor) but should wear a mask in enclosed public spaces, such as the dining hall or grocery store, or while visiting the front desk for services.
  • Guests assisting with move-out cannot be permitted in the residence hall unless they are wearing a cloth mask that is covering both their nose and mouth. Guests must wear their cloth face mask at all times throughout the building.
  • If you are a student who has NOT been residing on campus, and are returning to your room to retrieve your property, you are required to wear a cloth mask in all areas of the residence hall.
  • For guidance on the appropriate usage of masks, visit the CDC’s Use of Cloth Face Coverings web page.

IMPORTANT INFORMATION ABOUT MOVING OUT

  • For students actively living in the halls, as a reminder, the halls close May 2 at NOON. All door access will shut off at this time, so make sure to move out by NOON.
  • For students who are returning to campus to get their belongings, you must contact housing@mtu.edu in advance with your arrival date so arrangements can be made and access can be restored to your Husky Card. Property retrieval must occur by May 16. 

REMINDER ABOUT SOCIAL DISTANCING PROTOCOLS REQUIRED DURING MOVE-OUT

  • No more than two individuals who are not in the same residential housing facility can assist a student. As stated above, all individuals must wear masks that cover both their face and mouth.
  • Individuals assisting with move-out may not have a temperature of 100.4°F or higher, cough, trouble breathing, or otherwise feel ill.
  • Individuals who have had direct contact with a person diagnosed with COVID-19 within the last 14 days are not permitted to enter the halls to assist with a move.
  • All individuals must adhere to social distancing at all times, maintaining a distance of six feet from others, except when jointly carrying a heavy object.

EXPRESS CHECKOUT PROCESS

1. Come to your residence hall front desk (open from 10 a.m. to 4 p.m. daily through May 2, and from 10 a.m. to 2 p.m. through May 16) to pick up the Express Checkout Form and blue Key Return Envelope. You may need to pick up the forms the day before you intend to leave.

2. Remove all belongings from your room.

3. Clean your room thoroughly and return the furniture to its original configuration.

4. Self-report any damages that you are taking responsibility for on your Express Checkout Form.

5. Complete the Express Checkout Form and the front of the blue Key Return Envelope. If your form is not already attached to the envelope, please do so and drop both off at the front desk of your residence hall. If the desk is closed, please place your paperwork in the misaddressed mail slot.

By participating in the express checkout process, you waive your right to challenge any charges caused by damages in your room. Each form has a space for you to claim any damage you have caused to the room. Roommates who may have damages are encouraged to contact each other and determine who will take responsibility for the damages. If no one is specified as the responsible party, all roommates will split the damage charges evenly. 

The express checkout process is intended to maximize social distancing. If you would like to request a full, in-person checkout, please contact an RA or REC, or call the DUTY phone at 906-487-3889.


Express Check-Out Process

  1. Bring your key and Husky Card to campus so you can properly checkout and avoid charges.
  2. Come to your residence hall front desk (open 10am-4pm daily) to pick up  the Express Check-Out Form and blue Key Return Envelope. You may need to pick up the forms the day before you intend to leave.
    1. If you are unable to get the check-out paperwork from the desk, you can arrange to have the paperwork slid under your door by filling out the following form.  Please complete the form no later than 48 hours before you intend to depart.  
    2. If you need additional assistance and are unable to contact an RA or the desk, please call DUTY phone at (906) 487-3889. 
  3. Please read the entirety of each document carefully as they contain important check-out information.  
  4. Remove all belongings from your room.
    1. If you have a bike in storage, you have been contacted by the advisor of your building’s hall association on retrieval and storage options.  
    2. Clean your room thoroughly and return the furniture to its original configuration.
  5. Self-report any damages that you are taking responsibility for on your Express Check-Out Form.
  6. Provide a mail forwarding address in Banweb, and check your mailbox before leaving.
    1. Change your address with online accounts, banks, credit cards, and magazines and notify your family and friends that you have moved.
  7. Complete the Express Check-Out Form and the front of the blue Key Return Envelope.  If your form is not already attached to the envelope, please do so and drop both off at the front desk of your residence hall.  If the desk is closed, please place your paperwork in the misaddressed mail slot.

While moving out, please:

  • Get assistance from no more than two individuals that are not in the same residential housing facility as you.
  • Do not allow anyone with a temperature of 100.4F or higher, cough, trouble breathing, or other symptoms of illness to assist you.
  • Maintain at least six feet of social distance at all times unless carrying a heavy object.
  • Do not use common areas.  We have closed common areas due to guidance from the state of Michigan requesting that all people maintain six feet of distance from each other and a need to protect residents staying with us from potentially being exposed to COVID-19.
  • Park in the following lots if you have a pass for Lots 21 or 23:
    • DHH – Lot 10E
    • McNair – Lot 10E
    • Hillside – Lot 4
    • Wads – Lot 17 Upper
    • If you do not have a parking pass or are traveling with someone who does not have a parking pass, you can park in Lot 10 overnight with no penalties.

Damages

By participating in the express check-out process, you waive your right to challenge any charges caused by damages in your room.  Each form has a space for you to claim any damage you have caused to the room. Roommates who may have damages are encouraged to contact each other and determine who will take responsibility for the damages.  If no one is specified as the responsible party, all roommates will split the damage charges evenly. Please contact your RA or REC if you would prefer to schedule a full check-out.

If you have extenuating circumstances, need assistance, or have a question, please email  housing@mtu.edu.


TRAVEL UPDATE: Change in Governor’s Order

Earlier today Governor Whitmer announced a new Executive Order that both extends the Stay at Home Order until April 30th and increases travel restrictions. Please read carefully to determine how the Governor’s Executive Order may apply to you:

If you have moved or are planning on moving to another residence in Michigan:

  • If you move tomorrow (Friday, April 10th), you are permitted to relocate to another residence in Michigan.
  • Michigan residents are not permitted to travel between residences from Saturday April 11th through Thursday April 30th.
  • You are not permitted to retrieve your belongings between April 11th through April 30th. This means if you left property in your room but are residing elsewhere, you cannot return to retrieve your belongings until after April 30th.

If you have moved or are planning on moving to a residence outside the state of Michigan:

  • You are permitted to move to another residence that is out of state as a condition of this order.
  • Even if you are an out of state student, you cannot move to another residence in the state of Michigan from April 11th through April 30th. This may apply to you if you are securing off campus housing for the summer or after.
  • If you live or move out of state without checking out, you are not permitted to retrieve your belongings between April 11th through April 30th. This means if you left property in your room but are residing elsewhere, you cannot return to retrieve your belongings until after April 30th.

These changes from the Governor are sudden and we want to assure you that we will work with you if you need to lengthen your stay. If you will now be staying on campus as a result of the executive order, please email us at housing@mtu.edu and we will assist you.

Please let us know if you have any questions.


Student Departure Plan Updates

If you need to change your departure plan, you must email housing@mtu.edu. Note that in all scenarios that you must follow the strict move out social distancing guidance (https://blogs.mtu.edu/covid-19/2020/03/23/stay-at-home-order-for-mtu-residents/) given to you and allow no more than two individuals who are not residents to assist you with your move. Overnight visitors are prohibited. Below are listed various scenarios that may apply to you. 

If you are actively living at home/another residence and have not been staying in your currently assigned room:

* If you’re not actively living on campus, you can email housing@mtu.edu and extend the date of picking up your personal belongings to May 16. We will update you should this date change as a result of new guidance.
* If you completed the Departure Plan form by the March 27 deadline indicating you would be out by April 12 but wish to change to a later departure date, you will still receive the housing credit as long as you are not actively residing on campus. This assumes only your property is here.

If you are actively living here on campus, planned to stay, but now wish to relocate to another residence and will no longer be using services:

* If you need to stop actively living here on campus on or before April 12, you can email housing@mtu.edu and request to change your departure plans.
* You must cease using your residence hall room/dining plan and actively live somewhere else by April 12. Only your property can remain after this date.
* You can continue to leave your property here up until May 16. We will update you should this date change as a result of new guidance.
* If you do not use our residential services and live away from campus until your departure date, you may request the $1,100 housing credit when you notify us of your change in plans.

If you are planning to continue to reside in the residence halls through May 2, 2020:

* If your plans have changed and you need to stay living in the halls through May 2, 2020, you need to email housing@mtu.edu to request that change.
* You will not be eligible for a housing credit because you will continue to use services.
* If you are actively present in the halls, you will need to move out by May 2, 2020.
* You will need to follow the checkout guidelines as previously given to you.
* You are required to continue following the social distancing guidance given in previous emails as you continue to live on campus.

Please note that summer Track A classes will be held exclusively online and summer housing will not be available during the Track A period. Make sure to plan accordingly.

If you need assistance or if your plans do not not fit into the three scenarios above, please contact us at housing@mtu.edu. We are happy to assist you. Please continue to practice healthy social distancing and be safe!

We have included the checkout process below for your convenience.  Please let us know if you have any questions.

Express Check-Out Process:

1. Bring your key and Husky Card to campus so you can properly checkout and avoid charges.
2. Come to your residence hall front desk (open 10am-4pm daily) to pick up  the Express Check-Out Form and blue Key Return Envelope.  You may need to pick up the forms the day before you intend to leave.
2A. If you are unable to get the check-out paperwork from the desk, you can arrange to have the paperwork slid under your door by filling out the following form.  Please complete the form no later than 48 hours before you intend to depart. 
2B. If you need additional assistance and are unable to contact an RA or the desk, please call DUTY phone at (906) 487-3889.
3. Please read the entirety of each document carefully as they contain important check-out information. 
4. Remove all belongings from your room.
4A. If you have a bike in storage, you have been contacted by the advisor of your building’s hall association on retrieval and storage options. 
4B. Clean your room thoroughly and return the furniture to its original configuration.
5. Self-report any damages that you are taking responsibility for on your Express Check-Out Form.
6. Provide a mail forwarding address in Banweb, and check your mailbox before leaving.
6A. Change your address with online accounts, banks, credit cards, and magazines and notify your family and friends that you have moved.
7. Complete the Express Check-Out Form and the front of the blue Key Return Envelope.  If your form is not already attached to the envelope, please do so and drop both off at the front desk of your residence hall.  If the desk is closed, please place your paperwork in the misaddressed mail slot.

While moving out, please:
* Get assistance from no more than two individuals that are not in the same residential housing facility as you.
* Do not allow anyone with a temperature of 100.4F or higher, cough, trouble breathing, or other symptoms of illness to assist you.
* Maintain at least six feet of social distance at all times unless carrying a heavy object.
* Do not use common areas.  We have closed common areas due to guidance from the state of Michigan requesting that all people maintain six feet of distance from each other and a need to protect residents staying with us from potentially being exposed to COVID-19.
* Park in the following lots if you have a pass for Lots 21 or 23:
A. DHH – Lot 10E
B. McNair – Lot 10E
C. Hillside – Lot 4
D. Wads – Lot 17 Upper
E. If you do not have a parking pass or are traveling with someone who does not have a parking pass, you can park in Lot 10 overnight with no penalties.

Damages
By participating in the express check-out process, you waive your right to challenge any charges caused by damages in your room.  Each form has a space for you to claim any damage you have caused to the room.  Roommates who may have damages are encouraged to contact each other and determine who will take responsibility for the damages.  If no one is specified as the responsible party, all roommates will split the damage charges evenly.  Please contact your RA or REC if you would prefer to schedule a full check-out.


Summer Track A

The University has decided that Summer Track A courses will be held remotely.  As such, residence hall housing will not be available for Summer Track A.  The residence hall dining halls are currently scheduled to be closed for Summer Track A as well.  A decision regarding Summer Track B courses is scheduled to be determined on May 1. 


Housing continues to be available in Daniell Heights apartments for students.   


Please check the University COVID website for additional updates as they become known.https://www.mtu.edu/covid-19/


If you have additional summer housing questions, please email housing@mtu.edu for assistance.  Please be patient.  Staff are working remotely to respond.  We are experiencing a very high volume of email at this time.  We are responding during normal business hours: Monday through Friday, 8am to 5pm.