Category: Events

New Executive Order directive requiring masks

Email sent to residence hall students on April 27, 2020 from Director Matthew Weekley:

I write to you today with regard to the extended “Stay Home, Stay Safe” executive order from Governor Whitmer, which includes updated directives for the state of Michigan, effective through May 15. As many of you are preparing to move out of the residence halls, we want to make sure you are aware of the new requirements as you plan your departure:

Students are once again permitted to travel between residences and move to a new residence.

  • This is a loosening of the previous order and allows both in-state and out-of-state travel between two residences. 
  • Students are encouraged to minimize travel between residences as much as possible in an effort to mitigate the spread of COVID-19.

Students are required to wear a personal cloth mask that covers their nose and mouth in enclosed public spaces outside of their floor. This requirement includes guests visiting the halls to assist with move-out.

  • Students are not required to wear a mask in their own shared living space (their residential floor) but should wear a mask in enclosed public spaces, such as the dining hall or grocery store, or while visiting the front desk for services.
  • Guests assisting with move-out cannot be permitted in the residence hall unless they are wearing a cloth mask that is covering both their nose and mouth. Guests must wear their cloth face mask at all times throughout the building.
  • If you are a student who has NOT been residing on campus, and are returning to your room to retrieve your property, you are required to wear a cloth mask in all areas of the residence hall.
  • For guidance on the appropriate usage of masks, visit the CDC’s Use of Cloth Face Coverings web page.

IMPORTANT INFORMATION ABOUT MOVING OUT

  • For students actively living in the halls, as a reminder, the halls close May 2 at NOON. All door access will shut off at this time, so make sure to move out by NOON.
  • For students who are returning to campus to get their belongings, you must contact housing@mtu.edu in advance with your arrival date so arrangements can be made and access can be restored to your Husky Card. Property retrieval must occur by May 16. 

REMINDER ABOUT SOCIAL DISTANCING PROTOCOLS REQUIRED DURING MOVE-OUT

  • No more than two individuals who are not in the same residential housing facility can assist a student. As stated above, all individuals must wear masks that cover both their face and mouth.
  • Individuals assisting with move-out may not have a temperature of 100.4°F or higher, cough, trouble breathing, or otherwise feel ill.
  • Individuals who have had direct contact with a person diagnosed with COVID-19 within the last 14 days are not permitted to enter the halls to assist with a move.
  • All individuals must adhere to social distancing at all times, maintaining a distance of six feet from others, except when jointly carrying a heavy object.

EXPRESS CHECKOUT PROCESS

1. Come to your residence hall front desk (open from 10 a.m. to 4 p.m. daily through May 2, and from 10 a.m. to 2 p.m. through May 16) to pick up the Express Checkout Form and blue Key Return Envelope. You may need to pick up the forms the day before you intend to leave.

2. Remove all belongings from your room.

3. Clean your room thoroughly and return the furniture to its original configuration.

4. Self-report any damages that you are taking responsibility for on your Express Checkout Form.

5. Complete the Express Checkout Form and the front of the blue Key Return Envelope. If your form is not already attached to the envelope, please do so and drop both off at the front desk of your residence hall. If the desk is closed, please place your paperwork in the misaddressed mail slot.

By participating in the express checkout process, you waive your right to challenge any charges caused by damages in your room. Each form has a space for you to claim any damage you have caused to the room. Roommates who may have damages are encouraged to contact each other and determine who will take responsibility for the damages. If no one is specified as the responsible party, all roommates will split the damage charges evenly. 

The express checkout process is intended to maximize social distancing. If you would like to request a full, in-person checkout, please contact an RA or REC, or call the DUTY phone at 906-487-3889.


Express Check-Out Process

  1. Bring your key and Husky Card to campus so you can properly checkout and avoid charges.
  2. Come to your residence hall front desk (open 10am-4pm daily) to pick up  the Express Check-Out Form and blue Key Return Envelope. You may need to pick up the forms the day before you intend to leave.
    1. If you are unable to get the check-out paperwork from the desk, you can arrange to have the paperwork slid under your door by filling out the following form.  Please complete the form no later than 48 hours before you intend to depart.  
    2. If you need additional assistance and are unable to contact an RA or the desk, please call DUTY phone at (906) 487-3889. 
  3. Please read the entirety of each document carefully as they contain important check-out information.  
  4. Remove all belongings from your room.
    1. If you have a bike in storage, you have been contacted by the advisor of your building’s hall association on retrieval and storage options.  
    2. Clean your room thoroughly and return the furniture to its original configuration.
  5. Self-report any damages that you are taking responsibility for on your Express Check-Out Form.
  6. Provide a mail forwarding address in Banweb, and check your mailbox before leaving.
    1. Change your address with online accounts, banks, credit cards, and magazines and notify your family and friends that you have moved.
  7. Complete the Express Check-Out Form and the front of the blue Key Return Envelope.  If your form is not already attached to the envelope, please do so and drop both off at the front desk of your residence hall.  If the desk is closed, please place your paperwork in the misaddressed mail slot.

While moving out, please:

  • Get assistance from no more than two individuals that are not in the same residential housing facility as you.
  • Do not allow anyone with a temperature of 100.4F or higher, cough, trouble breathing, or other symptoms of illness to assist you.
  • Maintain at least six feet of social distance at all times unless carrying a heavy object.
  • Do not use common areas.  We have closed common areas due to guidance from the state of Michigan requesting that all people maintain six feet of distance from each other and a need to protect residents staying with us from potentially being exposed to COVID-19.
  • Park in the following lots if you have a pass for Lots 21 or 23:
    • DHH – Lot 10E
    • McNair – Lot 10E
    • Hillside – Lot 4
    • Wads – Lot 17 Upper
    • If you do not have a parking pass or are traveling with someone who does not have a parking pass, you can park in Lot 10 overnight with no penalties.

Damages

By participating in the express check-out process, you waive your right to challenge any charges caused by damages in your room.  Each form has a space for you to claim any damage you have caused to the room. Roommates who may have damages are encouraged to contact each other and determine who will take responsibility for the damages.  If no one is specified as the responsible party, all roommates will split the damage charges evenly. Please contact your RA or REC if you would prefer to schedule a full check-out.

If you have extenuating circumstances, need assistance, or have a question, please email  housing@mtu.edu.


TRAVEL UPDATE: Change in Governor’s Order

Earlier today Governor Whitmer announced a new Executive Order that both extends the Stay at Home Order until April 30th and increases travel restrictions. Please read carefully to determine how the Governor’s Executive Order may apply to you:

If you have moved or are planning on moving to another residence in Michigan:

  • If you move tomorrow (Friday, April 10th), you are permitted to relocate to another residence in Michigan.
  • Michigan residents are not permitted to travel between residences from Saturday April 11th through Thursday April 30th.
  • You are not permitted to retrieve your belongings between April 11th through April 30th. This means if you left property in your room but are residing elsewhere, you cannot return to retrieve your belongings until after April 30th.

If you have moved or are planning on moving to a residence outside the state of Michigan:

  • You are permitted to move to another residence that is out of state as a condition of this order.
  • Even if you are an out of state student, you cannot move to another residence in the state of Michigan from April 11th through April 30th. This may apply to you if you are securing off campus housing for the summer or after.
  • If you live or move out of state without checking out, you are not permitted to retrieve your belongings between April 11th through April 30th. This means if you left property in your room but are residing elsewhere, you cannot return to retrieve your belongings until after April 30th.

These changes from the Governor are sudden and we want to assure you that we will work with you if you need to lengthen your stay. If you will now be staying on campus as a result of the executive order, please email us at housing@mtu.edu and we will assist you.

Please let us know if you have any questions.


Student Departure Plan Updates

If you need to change your departure plan, you must email housing@mtu.edu. Note that in all scenarios that you must follow the strict move out social distancing guidance (https://blogs.mtu.edu/covid-19/2020/03/23/stay-at-home-order-for-mtu-residents/) given to you and allow no more than two individuals who are not residents to assist you with your move. Overnight visitors are prohibited. Below are listed various scenarios that may apply to you. 

If you are actively living at home/another residence and have not been staying in your currently assigned room:

* If you’re not actively living on campus, you can email housing@mtu.edu and extend the date of picking up your personal belongings to May 16. We will update you should this date change as a result of new guidance.
* If you completed the Departure Plan form by the March 27 deadline indicating you would be out by April 12 but wish to change to a later departure date, you will still receive the housing credit as long as you are not actively residing on campus. This assumes only your property is here.

If you are actively living here on campus, planned to stay, but now wish to relocate to another residence and will no longer be using services:

* If you need to stop actively living here on campus on or before April 12, you can email housing@mtu.edu and request to change your departure plans.
* You must cease using your residence hall room/dining plan and actively live somewhere else by April 12. Only your property can remain after this date.
* You can continue to leave your property here up until May 16. We will update you should this date change as a result of new guidance.
* If you do not use our residential services and live away from campus until your departure date, you may request the $1,100 housing credit when you notify us of your change in plans.

If you are planning to continue to reside in the residence halls through May 2, 2020:

* If your plans have changed and you need to stay living in the halls through May 2, 2020, you need to email housing@mtu.edu to request that change.
* You will not be eligible for a housing credit because you will continue to use services.
* If you are actively present in the halls, you will need to move out by May 2, 2020.
* You will need to follow the checkout guidelines as previously given to you.
* You are required to continue following the social distancing guidance given in previous emails as you continue to live on campus.

Please note that summer Track A classes will be held exclusively online and summer housing will not be available during the Track A period. Make sure to plan accordingly.

If you need assistance or if your plans do not not fit into the three scenarios above, please contact us at housing@mtu.edu. We are happy to assist you. Please continue to practice healthy social distancing and be safe!

We have included the checkout process below for your convenience.  Please let us know if you have any questions.

Express Check-Out Process:

1. Bring your key and Husky Card to campus so you can properly checkout and avoid charges.
2. Come to your residence hall front desk (open 10am-4pm daily) to pick up  the Express Check-Out Form and blue Key Return Envelope.  You may need to pick up the forms the day before you intend to leave.
2A. If you are unable to get the check-out paperwork from the desk, you can arrange to have the paperwork slid under your door by filling out the following form.  Please complete the form no later than 48 hours before you intend to depart. 
2B. If you need additional assistance and are unable to contact an RA or the desk, please call DUTY phone at (906) 487-3889.
3. Please read the entirety of each document carefully as they contain important check-out information. 
4. Remove all belongings from your room.
4A. If you have a bike in storage, you have been contacted by the advisor of your building’s hall association on retrieval and storage options. 
4B. Clean your room thoroughly and return the furniture to its original configuration.
5. Self-report any damages that you are taking responsibility for on your Express Check-Out Form.
6. Provide a mail forwarding address in Banweb, and check your mailbox before leaving.
6A. Change your address with online accounts, banks, credit cards, and magazines and notify your family and friends that you have moved.
7. Complete the Express Check-Out Form and the front of the blue Key Return Envelope.  If your form is not already attached to the envelope, please do so and drop both off at the front desk of your residence hall.  If the desk is closed, please place your paperwork in the misaddressed mail slot.

While moving out, please:
* Get assistance from no more than two individuals that are not in the same residential housing facility as you.
* Do not allow anyone with a temperature of 100.4F or higher, cough, trouble breathing, or other symptoms of illness to assist you.
* Maintain at least six feet of social distance at all times unless carrying a heavy object.
* Do not use common areas.  We have closed common areas due to guidance from the state of Michigan requesting that all people maintain six feet of distance from each other and a need to protect residents staying with us from potentially being exposed to COVID-19.
* Park in the following lots if you have a pass for Lots 21 or 23:
A. DHH – Lot 10E
B. McNair – Lot 10E
C. Hillside – Lot 4
D. Wads – Lot 17 Upper
E. If you do not have a parking pass or are traveling with someone who does not have a parking pass, you can park in Lot 10 overnight with no penalties.

Damages
By participating in the express check-out process, you waive your right to challenge any charges caused by damages in your room.  Each form has a space for you to claim any damage you have caused to the room.  Roommates who may have damages are encouraged to contact each other and determine who will take responsibility for the damages.  If no one is specified as the responsible party, all roommates will split the damage charges evenly.  Please contact your RA or REC if you would prefer to schedule a full check-out.


Summer Track A

The University has decided that Summer Track A courses will be held remotely.  As such, residence hall housing will not be available for Summer Track A.  The residence hall dining halls are currently scheduled to be closed for Summer Track A as well.  A decision regarding Summer Track B courses is scheduled to be determined on May 1. 


Housing continues to be available in Daniell Heights apartments for students.   


Please check the University COVID website for additional updates as they become known.https://www.mtu.edu/covid-19/


If you have additional summer housing questions, please email housing@mtu.edu for assistance.  Please be patient.  Staff are working remotely to respond.  We are experiencing a very high volume of email at this time.  We are responding during normal business hours: Monday through Friday, 8am to 5pm.


Departure Form – Deadline: Friday March 27 @ 5PM

All residence hall students residing in Wadsworth, McNair, Douglass Houghton, Hillside, ICE house, and SDH MUST COMPLETE the Residence Hall Spring 2020 Departure Plan Form by Friday, March 27th at 5pm!

All residence hall students must complete the Departure Plan form (https://forms.gle/cKvjFQCoBJTiCy2f9) as soon as possible, but no later than Friday, March 27, 2020 at 5 p.m. EST. You can select any of the departure dates available; however, to be eligible for the $1,100 residence hall credit (https://blogs.mtu.edu/covid-19/2020/03/18/residence-hall-credit/), you must depart on or before April 12, 2020. If you have extenuating circumstances, please contact housing@mtu.edu and we can assist you. Students who choose to depart the residence halls should follow these guidelines to checkout properly (https://blogs.mtu.edu/housing/2020/03/20/covid-19-housing-information/).

Residence hall students moving out must adhere to the social distancing guidelines.

The executive order permits individuals to move to another home or place of residence. Residents planning to move off campus must follow these guidelines:
1) Each student cannot be assisted by more than two individuals who are not in the same residential housing facility as the student.
2) The individuals assisting with move-out may not have a temperature of 100.4F or higher, cough, trouble breathing, or otherwise feel ill.
3) The individuals assisting with move-out must adhere to social distancing at all times, except while jointly carrying a heavy object.

Please let us know if you have any questions at housing@mtu.edu .


COVID-19 Housing Update

Dear Michigan Tech Residence Hall students,

Thank you for your patience and understanding as we continue to work through fast-moving developments with the State’s response to COVID-19. Earlier this morning, Governor Whitmer issued a ‘Stay Home, Stay Safe’ executive order for the people of Michigan. 
(https://www.michigan.gov/whitmer/0,9309,7-387-90499_90705-522626–,00.html)

The Governor’s order allows students to travel to return to a home or place of residence from outside this state or to return to your home within the state of Michigan. You are strongly encouraged to return to your permanent residence, assuming you are permitted to do so based on your home country’s guidelines, have what you’ll need to continue with classes, and will be safe and healthy there.

Consistent with the Stay Home, Stay Safe order, the University will now put in place the following measures to limit the spread of COVID-19:

Residence hall students are permitted to move out of the residence halls to another place of residence.

The executive order permits individuals to move to another home or place of residence. Residents planning to move off campus must follow these guidelines:
**Each student cannot be assisted by more than two individuals who are not in the same residential housing facility as the student.
**The individuals assisting with move-out may not have a temperature of 100.4F or higher, cough, trouble breathing, or otherwise feel ill.
**The individuals assisting with move-out must adhere to social distancing at all times, except while jointly carrying a heavy object.

All residence hall students residing in Wadsworth, McNair, Douglass Houghton, and Hillside MUST COMPLETE the Residence Hall Spring 2020 Departure Plan Form (https://forms.gle/xMt6wQpbsGiviJqo9) that was originally sent to you on Wednesday, March 18.

All residence hall students must complete the Departure Plan form as soon as possible, but no later than Friday, March 27, 2020 at 5 p.m. EST. You can select any of the departure dates available; however, to be eligible for the $1,100 residence hall credit, you must depart on or before April 12, 2020. If you have extenuating circumstances, please contact housing@mtu.edu and we can assist you. Students who choose to depart the residence halls should follow these guidelines (https://blogs.mtu.edu/housing/2020/03/20/covid-19-housing-information/) to checkout properly.

Residents are prohibited from visiting other buildings and from having visitors
**Residents who choose to stay on campus are not permitted to visit residence halls other than their own.
**All non-Michigan Tech visitors/guests are prohibited from visiting resident students through the duration of the Stay Home, Stay Safe order (excluding the exception for those helping to move, mentioned above).
**Residents may not have guests that exceed the number of students currently assigned to a room (example: If there are two assigned beds in a room, only two individuals can be in the room at the same time).

Dining restrictions and front desk operations
**The Campus Cafe will be closed until further notice.
**Front desk operations will begin limiting their hours of operation for mail/package pickup.  Hours of operation will be 10 a.m. to 4 p.m. Front desks will also no longer be checking out equipment, with the exception of vacuums.

Practice social distancing and hygiene techniques

Resident students are required to continue practicing social distancing. Here are some important tips:
**It’s critically important students follow CDC guidelines to maintain proper hygiene (i.e., covering coughs and sneezes, and washing hands thoroughly for 20 seconds). Fully detailed guidance can be found here.  (https://www.cdc.gov/coronavirus/2019-ncov/prepare/prevention.html?CDC_AA_refVal=https%3A%2F%2Fwww.cdc.gov%2Fcoronavirus%2F2019-ncov%2Fabout%2Fprevention.html)
**Avoid congregating in social gatherings of 10 or more and in public venues.
**When socializing, attempt to keep a distance of about six feet from the nearest person.
**Properly dispose of personal trash such as tissues and disposable dining utensils that come into contact with your eyes, nose, and mouth.
**Avoid touching your face, nose, and mouth and rubbing your eyes.
**Refrain from personal contact to help stop the possible transmission of the virus and other illnesses.

Make sure to continuously check Michigan Tech’s COVID-19 website for updates

This continues to be a very fluid situation for the entire world, and you are encouraged to utilize Michigan Tech’s COVID-19 website (mtu.edu/covid-19) for updates and guidance on new developments. 

Regards,

Matthew Weekley
Director of Housing Auxiliary Operations and Residence Education


COVID-19 Housing Information

The email below was sent to all residence hall students on March 18, 2020.  

Dear Resident Student,
Earlier today, you received an email from Dean Gorman announcing Michigan Tech is offering all students living in the residence halls (including the ICE House) the option of receiving a credit of $1,100 if they check out of their room by 5 p.m. on April 12, 2020. 

Regardless of whether you take the credit and leave campus, we would like to know your plans for the remainder of the semester. We are asking ALL residence hall students to complete THIS FORM (https://forms.gle/q1A6nQHKPc2aky2A7) by Friday, March 27, 2020, at 5 p.m.

If you are planning to leave, please follow the steps below.

Departing Students Checkout Procedures

1) Complete the Residence Hall Spring 2020 Departure Plan form online: https://forms.gle/q1A6nQHKPc2aky2A7
2) Contact your RA and let them know you would like to check out. You should receive the Express Checkout form and blue Key Return envelope from your RA, but the Front Desk will also have these available.
3) Arrive on the date/time you selected on your departure plan.
4) Remove all belongings from your room.
5) Clean your room thoroughly and return the furniture to its original configuration.
6) Complete the Express Checkout form and fill out the blue Key Return envelope. Attach the form to the envelope and drop both off at the Front Desk. If the desk is closed, place them in the Misaddressed Mail slot at the desk. (Remember to check your mail before turning in your key!)

If you have extenuating circumstances and need assistance, please contact housing@mtu.edu .

Please let us know if you have any questions.

Matthew Weekley
Director of Housing Auxiliary Operations and Residence Education


Residence Halls:  How to Return Your Key
Ideally, each resident should check out with their RA before they move out.  However, we know that some residence hall students moved all of their items out but did not check out or return the key.
If you removed all of your personal property from your residence hall room, but you did not check out with an RA, you can still mail your key back to Housing. 
If you will not be returning, please return your key using a stiff cardboard photo mailer envelope (not a padded bubble wrap paper envelope).  You will need to tape the key down inside the cardboard photo mailer, such as attaching it to a piece of a cereal box.  You don’t want the key to slide around inside the envelope.  When keys slide around or if you use a paper envelope and not a cardboard photo mailer, the key will rip out of the envelope on the post office mail sorting machinery.  It will not arrive back to Housing, and you would be charged for the lost key and lock change.  If you return the key using a stiff cardboard photo mailing envelope, this is the very best method.  It is not necessary to use special overnight delivery to return the key.
Residence halls affected include: Wadsworth Hall, McNair Hall, Douglass Houghton Hall, Hillside Place, ICE House, and the Sustainability House.

The address to send the key back to is:
Michigan Tech Housing Services
153 Wadsworth Hall
1400 Townsend Drive
Houghton, MI 49931

Questions?  Please contact Residence Education and Housing Services at 153 Wadsworth Hall, or email housing@mtu.edu, or call 906-487-2682.  We are open for business Monday through Friday, 8am to 5pm.


Daniell Heights waiting list is available now

Are you over the age of 21, a graduate student, married, or have minor dependent children who live with you?  Have you considered living in Daniell Heights?  
The waiting list for Daniell Heights apartments is open now.  Current students are finishing their contract renewal by February 17.  If a student did not renew their apartment, these apartments will be available for students like you who put their names on the waiting list.
There is no fee for you to add your name to the Daniell Heights waiting list.  Offers will be sent to students using your Michigan Tech email address.  Housing plans to start sending offers to students February 21.  Offers will continue until all apartments are filled for the 2020-2021 school year.  New students are able to move in on August 15, 2020 for the start of the new 2020-2021 contract.  New contracts end on June 30, 2021, with an option to renew for an additional year available to students in February of each year.
The Daniell Heights waiting list application for students is available online here:https://www.mtu.edu/housing/options/graduate/daniell-heights/