Electronic W-2s now available

Electronic 2016 W-2s are now available on Banweb for all employees who have consented to an electronic copy. Paper W-2 forms will be mailed on or before January 31st.

If you would like to receive an electronic copy of your W-2, it’s not too late. Log in to Banweb (www.banweb.mtu.edu) and click the Employees box, then Tax Forms, and then Select Electronic Consent (W2 and 1095-C). Click the box under My Choice and next to Consent to receive W-2 electronically, then click Submit.

Campus Information Session January 31, 2017

Ever wondered….

What additional programs and services are offered by HR?  What is Lean and how can I participate?  How a tubing hill came to be at Mont Ripley?

Join us to find out the answers to these questions and much more at a Campus Informational Session on January 31 from 1:00 pm -3:00 pm in the Memorial Union Ballroom.

  • Renee Hiller, director of Human Resources and her team, will focus on the following topics: New Employee Orientation program, wellness initiatives, informational training’s, immigration, and labor relations.

  • Ruth Archer, director of Continuous Improvement, will discuss the current state and future direction of Lean at Michigan Tech, including student opportunities for Lean learning.

  • Nicholas Sirdenis, general manager of Mont Ripley, will speak on Mont Ripley’s new tubing park.

The session is open to all of the campus community, and we invite and encourage faculty, staff, and students to attend.

Release time will be provided for hourly staff with the approval of their supervisor.

Payroll Workshop

Payroll Services will host a 45-minute workshop at 11 a.m. Wednesday, February 8 in the Memorial Union Alumni Lounge B.

The purpose of the workshop is to review the Payroll Services Standard Practice Guide and answer payroll and time entry related questions. This session is offered to assist supervisors, timekeepers, and department administrators in following time and reporting procedures and deadlines.

Register online. If you have any questions, contact Payroll Services at 7-2130 or payroll@mtu.edu.

FLSA Updates


Human Resources has worked over the past several months on analyzing the changes to the overtime rule which was to increase the salary threshold for a position to be considered exempt from overtime.  These changes were to be effective December 1, 2016.

However, last week a temporary delay of the Department of Labor’s FLSA changes has placed an injunction on these changes.  Here is what we know right now (courtesy of College and Universities Professional Association for Human Resources (CUPA-HR):


A U.S. District Court judge from Texas issued a preliminary injunction postponing the effective date of the U.S. Department of Labor (DOL)’s overtime rule. The judge issued the injunction in response to a legal challenge brought by a coalition of more than 50 business groups and 21 state attorneys general. The rule was scheduled to go into effect on December 1.

Originally, two lawsuits challenging the rule were filed in federal court on September 20 — the first suit on behalf of 21 state attorneys general and the second on behalf of a group of trade associations and chambers of commerce. On October 12, the states filed an emergency motion to temporarily prevent the rule from taking effect while the court challenge proceeds. On October 19, the judge granted a request filed by the states and the 50 business groups to have their two cases consolidated.

It is expected that DOL will appeal this ruling quickly, however it is uncertain how long the appeal may take. If the preliminary injunction pushes the implementation date from December 1 to past January 20, 2017, then there will be room for the Trump administration to reopen the rulemaking and revise the final rule.  

This injunction has delayed the effective date of the new salary threshold in order to remain exempt from overtime.  Keep in mind, this injunction is temporary and could change at any point in time. Human Resources will continue to update as new developments arise.

New Payroll deadlines

Beginning on Monday, October 10, 2016, payroll submission and approval deadlines will change to the following:
Employees must submit time sheets by Noon on payroll Mondays.
Approvers must approve time sheets by 2PM on payroll Mondays.
This change will enable Payroll to better serve departments through earlier notification of issues or questions regarding submitted time.
To help facilitate this deadline shift, employees are encouraged to submit time sheets immediately following their last shift of the pay period. Approvers who have not already set up a proxy in Banweb are encouraged to do so.

Please contact Payroll Services at 7-2130 or payroll@mtu.edu with questions.
Thank you for your cooperation.

Health Risk Assessment (HRA) Incentive

Benefit eligible employees who have an annual physical and complete a Health Assessment with Blue Cross Blue Shield of Michigan by December 31, 2016, can earn one of the following incentives:

  • $100 deposited into a Health Savings Account (HSA)
  • $100 deposited into a Flexible Spending Account (FSA)
  • $100 deposited into Techfit
  • $200 deposited into a T2 account (funds may only be used at a Michigan Tech facility)

To complete the Health Assessment through Blue Cross Blue Shield of Michigan:

Log in to your account at bcbsm.com (You can easily register if you are not currently set up.)

Click “Health & Wellness” in the blue bar at the top of the page

Click “Take Your Health Assessment” to begin

Once completed, please print a copy of the confirmation page for your records. Paper Health Assessment forms will not qualify for the incentive.

Employees who have met the above requirements will be contacted to choose their incentive in 2017. Incentives will be awarded in March 2017. Contact Benefit Services atbenefits@mtu.edu with any questions.

Reminder: Retirement Supplemental Voluntary Program (RSVP) Enrollment Period Closing October 31

The Retirement Supplemental Voluntary Program (RSVP) is a voluntary retirement program offered to eligible Michigan Tech employees. Eligible employees who wish to retire on or before June 30, 2017, must sign their RSVP election form and communicate their intent to the Benefits Office before the deadline of October 31, 2016. Prior to electing RSVP, employees must meet with the Benefits Office for a confidential meeting to verify eligibility.

See RSVP for the policy, eligibility requirements, and additional information about this program.

Please contact Benefits Services at 487-2517 or benefits@mtu.edu with any questions you may have.

Additional Details

Please link RSVP in the second paragraph to the following link:http://www.mtu.edu/hr/current/retirement/

Please make the benefits@mtu.edu email in the last paragraph an active email address that they can click on.

Employee Benefit Series – Provide For Your Future & Protect Your Loved Ones!

Providing for our future and protecting our loved ones is something we all think about. With this in mind, Benefit Services in conjunction with the Office of Advancement is offering employees an opportunity to learn more about Medicare, Transitioning From Career To Retirement, Estate Planning, and Estate Planning Tools. We will be hosting a 4 week series that will include each of these topics beginning October 17. There will be one session each week, and each session will last for 90 minutes. The first 60 minutes will include the topic presentation with the last 30 minutes reserved for questions. If you are interested in attending one or all of the sessions offered, please complete the registration form.
For a full description of each session, dates, times and locations, please visit the Benefit Services webpage. Space for each session is limited.
We hope you will join us and look forward to seeing you there!
Please contact Benefit Services at 906-487-2517 or benefit@mtu.edu should you have any questions.

Fair Labor Standards Act (FLSA) Informational Sessions

Human Resources hosted two informational sessions to provide employees with information on how the Department of Labor’s (DOL) salary threshold changes will directly affect them.

Human Resources has created a dedicated webpage with information on the new FLSA standards including a timeline for implementation, updated Frequently Asked Questions (FAQ) and other useful resources. The web page can be found here http://www.mtu.edu/hr/supervisors-admins/flsa/

Thank you for attending the FLSA Informational Sessions and if you missed them, please view the presentation here.

For any additional questions, please contact Human Resources 906-487-2280.