In accordance with IRS regulations, wages paid to students for work performed after May 5 will be subject to FICA taxes unless the student is enrolled at least half time and actively attending classes during Track A.
Employees who use Banweb to record and submit their hours should start their time sheet as soon as possible during the pay period. This enables Payroll staff to submit the time sheets for employees who are unable to submit their time sheet prior to the pay period deadline.
This allows electronic approval by the approver and eliminates the necessity of a paper time sheet.
Changes to the Federal Tax law in December required employers to implement new federal income tax withholding amounts for employees no later than Feb. 15. Michigan Tech has implemented these changes, and employees’ paychecks will reflect these new withholding amounts beginning with their Feb. 2, 2018 pay.
Employees should consult their tax advisors with any questions regarding how any of the Federal Tax law changes may impact their personal income tax or withholding elections. The IRS emphasizes changes will be designed to work with the existing Federal W-4 forms that employees have already filed, and no further action by taxpayers is needed at this time.
However, employees who wish to submit a revised Federal W-4 form can do so by logging into Banweb or by submitting a paper form to Payroll Services. Detailed instructions to access your Federal and State withholding information can be found by visiting What is Banweb? and clicking on “Payroll Information on Banweb.”
Electronic 2017 W-2s are now available on Banweb for all employees who have consented to an electronic copy. Paper W-2 forms will be mailed on or before January 31st.
If you would like to receive an electronic copy of your W-2, it’s not too late. Log in to Banweb and click the Employees box, then Tax Forms, and then Select Electronic Consent (W2 and 1095-C). Click the box under My Choice and next to Consent to receive W-2 electronically, then click Submit.
Due to the Thanksgiving holiday observance on Thursday, November 23 and Friday, November 24, 2017, deadlines for job status and payroll forms will be as follows for the pay period November 5 – 18, 2017 (BW24).
- Status Forms and EPAF Submissions – Wednesday, 11/8/17 at Noon
- Time Sheets sent to Department – Wednesday, 11/15/17 at 9 am
- Time Sheets Due to Payroll – Friday, 11/17/17 at Noon
- Electronic Time Submission – Friday, 11/17/17 at Noon
- Electronic Time Approval – Friday, 11/17/17 at 2 pm
All electronic time approvers should assign a designated proxy. For instructions on how to set up a proxy, please visit: https://www.mtu.edu/hr/supervisors-admins/payroll/docs/web-time-approver.pdf
In accordance with IRS regulations, wages paid to students for work performed prior to August 27 will be subject to FICA taxes unless the student was enrolled and actively attending classes during Track B.
Nonresident alien employees should complete the Federal W-4 Form according to IRS Notice 1392 – Supplemental Form W-4 Instructions for Nonresident Aliens. These guidelines also apply to the Michigan W4.
The summary of these guidelines are:
Federal W-4 – Federal Income Tax Withholding Form
Line 3 – Check the single box regardless of marital status.
Line 7 – Leave blank.
Michigan W4 – Michigan Income Tax Withholding Form
Line 6 – Enter same number that was entered on Line 5 of the Federal W-4
Line 7 – If the employee would like an additional amount withheld, enter a dollar amount.
Please contact Payroll Services at firstname.lastname@example.org or 906-487-2130 with any questions.
Payroll Services has posted a list of Deadlines Affecting Payroll Processes for employees, timekeepers and departments to reference as needed. The pdf document is posted on the Payroll Services page under Payroll Resources.
Changes to deadlines often occur before holiday periods. Changes are communicated via e-mail to Department Timekeepers for dissemination to affected employees.
Due to the 2017 Fiscal Year End processing schedule, an off-cycle check batch will not be processed for June 30, 2017.
Payroll processing will resume on its normal schedule with the Bi-weekly 14 pay period, with a pay date of July 7.
Dates to remember:
June 23rd – Bi-weekly pay checks issued
June 3oth – No off cycle checks issued
July 7th – Bi-weekly pay checks issued
July 14th – Off-cycle checks issued
Due to the Fourth of July holiday, deadlines for the pay period June 18 – July 1, 2017 (BW14) are as follows:
Status forms and EPAF submissions: noon on Wednesday, June 21
Deduction forms: noon on Wednesday, June 28
Paper time sheets sent to departments: 9 am on Wednesday, June 28
Time sheets due to Payroll/Electronic time submission: noon on Friday, June 30
Web time entry approval: 2 pm on Friday, June 30
Please remind all web time approvers to set up a designated proxy for time approval in Banweb.