In accordance with IRS regulations, wages paid to students for work performed prior to August 27 will be subject to FICA taxes unless the student was enrolled and actively attending classes during Track B.
Nonresident alien employees should complete the Federal W-4 Form according to IRS Notice 1392 – Supplemental Form W-4 Instructions for Nonresident Aliens. These guidelines also apply to the Michigan W4.
The summary of these guidelines are:
Federal W-4 – Federal Income Tax Withholding Form
Line 3 – Check the single box regardless of marital status.
Line 7 – Leave blank.
Michigan W4 – Michigan Income Tax Withholding Form
Line 6 – Enter same number that was entered on Line 5 of the Federal W-4
Line 7 – If the employee would like an additional amount withheld, enter a dollar amount.
Please contact Payroll Services at email@example.com or 906-487-2130 with any questions.
Payroll Services has posted a list of Deadlines Affecting Payroll Processes for employees, timekeepers and departments to reference as needed. The pdf document is posted on the Payroll Services page under Payroll Resources.
Changes to deadlines often occur before holiday periods. Changes are communicated via e-mail to Department Timekeepers for dissemination to affected employees.
Due to the 2017 Fiscal Year End processing schedule, an off-cycle check batch will not be processed for June 30, 2017.
Payroll processing will resume on its normal schedule with the Bi-weekly 14 pay period, with a pay date of July 7.
Dates to remember:
June 23rd – Bi-weekly pay checks issued
June 3oth – No off cycle checks issued
July 7th – Bi-weekly pay checks issued
July 14th – Off-cycle checks issued
Due to the Fourth of July holiday, deadlines for the pay period June 18 – July 1, 2017 (BW14) are as follows:
Status forms and EPAF submissions: noon on Wednesday, June 21
Deduction forms: noon on Wednesday, June 28
Paper time sheets sent to departments: 9 am on Wednesday, June 28
Time sheets due to Payroll/Electronic time submission: noon on Friday, June 30
Web time entry approval: 2 pm on Friday, June 30
Please remind all web time approvers to set up a designated proxy for time approval in Banweb.
When a web time entry approver separates from the University or transfers to a different position, access to approve timesheets, as well as access for any proxies they have designated, will end on the employee’s position term date.
To avoid delays in web time entry and approval and the possible need for paper timesheets, please submit Change Employee Time Entry Information EPAFs for each employee whom the separated/transferred employee approves — prior to the term date.
Questions? Contact firstname.lastname@example.org or email@example.com for more information.
With the end of the academic year approaching, many student employees will be relocating. These students are reminded to update their Mailing address in Banweb to ensure receipt of paper paychecks, W-2s, 1042Ss and other University mailings. Electronic access to W-2s is currently removed when an employee’s job ends. W-2 forms will be mailed to the Mailing address on file in January, 2018.
Please note, the Mailing address is updated separately from the Alumni Mailing or Home/Permanent addresses.
Effective March 14, changes to direct deposit allocations for payroll or non-payroll deposits via employee Banweb accounts must be done on a computer or personal device that is connected to the campus network. Using the campus VPN will not work.
If you are not physically on campus, please contact Payroll Services at 906-487-2130 for payroll direct deposit changes.
This change is a short term solution to ensure your account safety. IT is working to implement multi-factor authentication. Once this is implemented, direct deposit changes from off-campus locations will be re-enabled.
Please do not e-mail documents containing Social Security numbers or banking information to Human Resources, including Payroll Services and Benefits. These documents should be delivered via fax, mail, or in person.
Electronic 2016 W-2s are now available on Banweb for all employees who have consented to an electronic copy. Paper W-2 forms will be mailed on or before January 31st.