Archives—February 2014

University Closure Time Reporting

As you know, the University closed due to severe weather on Friday, February 21,2014 beginning at 2:00 p.m.

As stated in University Policy 2.1010 Closure of University, if there is a declaration of University closure for a specified period of time, most employees will be allowed to go or stay home with pay. However, operational and other employees required to stay or report to work will receive equal time off at a later date at the convenience of their respective departments. A link to the University policy is provided below.

As timekeepers and supervisors, it is helpful to share information about how hourly employees will be compensated, as there is always anxiety and uncertainty regarding compensation when these rare situations arise. Exempt employees are expected to fulfill their job responsibilities and are not required to report exception time for closures. Specific instructions for timekeepers are listed below. Please call Payroll Services at 487-2130 with questions or for clarification.


Please use earnings code 350 for scheduled hours for hourly employees to be compensated for hours away from work due to the University closure Friday, February 21, 2014 beginning at 2:00 p.m. Employees who were previously approved for vacation or other leave for these hours should use the normal earnings code(s) that apply.


Equal time off at a later date given to those hourly employees that were required to work during the closure (as determined by their supervisor) will also use the 350 earnings code. This should match hour-for-hour any time worked on Friday, February 21, 2014 after 2:00 p.m. This comparable time must be used by June 30, 2014.

The standard calculation for regular time and overtime will apply to employees who were required to work during the closure.

Hourly employees can use vacation or comp time to make up for any hours missed due to exercising personal judgment about their ability to travel prior to the closure period beginning at 2:00 p.m. on Friday, February 21,2014.