Archives—December 2016

Approvers Encouraged to Set Up Proxy

We would like to remind all approvers to make sure they have at least one proxy set up to approve payroll in the event of their scheduled or unexpected absence.  For instructions on how to do this, please visit:
Approver deadlines for bi-weekly 26 of 2016 will still be Monday, December 19th at 2pm (electronic time submission is due at noon on that day).
Approver deadlines for bi-weekly 01 of 2017 will still be Monday, January 2nd at 2pm (electronic time submission due at noon on that day).
Please plan accordingly for absences such as vacation time with regards to payroll approval deadlines and remember to inform your proxy when you need them to approve time in your absence.


2016 Form W-2 Preparation

Electronic forms

Employees are encouraged to consent to receive an electronic copy of their 2016 Form W-2 instead of a mailed paper copy.

To consent to receive your form electronically, log in to Banweb (, select the Employees tab, select Tax Forms, and then select Electronic Consent. Click the checkbox under My Choice next Consent to receive W-2 electronically, then select Submit. The deadline to consent to ensure your 2016 W-2 is not mailed is January 8, 2017.

If you consent to receive your W-2 electronically, your 2016 form will be available on Banweb on or before January 31, 2017. A reminder e-mail will be sent when it is available.

By choosing electronic delivery, employees will:

  • Avoid having sensitive information sent via mail.
  • Have earlier access to form.
  • Attain access anywhere there is internet service.
  • Help reduce the use of natural resources associated with large-scale printing and mailing, and reduce postage costs.

Paper forms

For employees who wish to receive a paper W-2, paper forms will be mailed to the W-2 address listed in Banweb.  If a W-2 address does not exist, forms will be sent to the Mailing address in Banweb. Employees should view/update their current address in Banweb no later than January 8, 2017.

To view/update current W-2 and/or Mailing addresses, log in to Banweb, select the Personal Information tab, select Update Address(es) and Phone(s).   Follow directions in Banweb to update an existing address or insert a new address type.

Paper W-2s will be mailed by January 31, 2017 to employees who do not elect to receive their form electronically.

Winter Holiday Payroll Deadlines

The University will be closed December 26-27 and December 29-30 in observance of the Christmas and New Year’s holidays. Below are the adjusted deadlines for the pay period December 18 – 31 (Bi-weekly 01).

Status Forms and EPAFS are due by noon on Wednesday, December 14, 2016.

Time sheets will be sent to departments on Wednesday, December 21, 2016.

There will be no reallocations or off-cycle checks processed the week of December 26, 2016.

All other deadlines remain unchanged. Time sheets are due by noon on Monday, January 2, 2017 with approvals due by 2 p.m. that day.