The electronic proposal submission system named Grants.gov has numerous system performance issues and one affecting Michigan Tech is extremely slow server response time when submitting proposal applications. Institutions across the nation are experiencing this same issue. At Michigan Tech alone we had 3 proposals in the last two weeks that we were unable to submit due to slow server response time. This issue of slow response time is beyond the control of staff in the Sponsored Programs Office (SPO).
At a national meeting representatives from NIH said that there is not a quick fix to the slow server response time and that institutions need to plan accordingly and submit their proposals early. They also encouraged institutions not to wait until the day the application is due to submit their proposal but to instead submit early to ensure a successful application.
The SPO procedure for proposal submission states, the complete proposal and all applicable internal paperwork (i.e. transmittal sheet, budget, cost share forms, etc.) are due to the Sponsored Programs Office 48 hours prior to the submission deadline. At minimum we strongly encourage all faculty and staff to adhere to the 48 hours prior to submission deadline. We recommend the complete proposal and applicable internal paperwork be in the Sponsored Programs Office 72 hours prior to the submission deadline for Grants.gov applications.
If you have any questions about Grants.gov please contact SPO at 487-2226. Below are a few tips to help with Grants.gov applications.
- For Adobe applications, you must use Adobe version 8.1.2 or newer.
- The system is slower in the afternoon. It is best to submit applications in the morning.
- For NIH proposals, even though it makes it through Grants.gov, it could experience errors once received by NIH. If this happens, the application needs to be fixed and resubmitted through Grants.gov within two days.