Category Archives: Sponsored Programs

NIH Policy on Application Compliance

NIH has recently sent out a reminder on their policy on application compliance (NOT-OD-15-095). NIH may withdraw any application identified during the receipt, referral and review process that is not compliant with the instruction in the SF424 (R&R) Application Guide, the Funding Opportunity Announcement, and relevant NIH Guide Notices. Please be mindful that non-compliance can have serious consequences.

Some examples of how this policy is applied to NIH applications include but are not limited to:

  • Applications containing one or more biosketches that do not conform to the required format may be withdrawn (NOT-OD-15-032).
  • Applications that do not conform to the page limit requirements because inappropriate materials have been included in other parts of the application may be withdrawn (NOT-OD-11-080).
  • Applications submitted as new but containing elements of a resubmission or renewal application are noncompliant with the resubmission policy and may be withdrawn (NOT-OD-15-059).
  • Applications submitted after 5 PM local (applicant organization) time on the application due date may be withdrawn (NOT-OD-15-039).

To expedite the submission process, the Sponsored Programs Office (SPO) is asking PI’s to be cognizant of what elements are required and ensure they are all included in the proposal prior to the internal review. SPO will also be reviewing proposals to make sure all required documents are included and are compliant with guidelines.

New Automated Proposal Submission Compliance Checks Coming to the National Science Foundation (NSF) FastLane on January 26

Beginning January 26, 2015, the NSF FastLane system will run an additional 24 automated compliance checks on proposals to ensure they comply with requirements outlined in the Proposal and Award Policies and Procedures Guide (PAPPG) (Chapter II.C.2 of the Grants Proposal Guide (GPG)). These checks will validate a proposal for compliance with page count, proposal sections per funding mechanism and budget related rules for proposals submitted in response to the GPG, Program Announcements and Program Descriptions. At this time, these checks will not be enforced for proposals submitted to Program Solicitations.

Depending on the rule being checked, a warning or error message will display when a proposal is found to be non-compliant. If an error message appears, the organization will not be able to submit the proposal until it is compliant. To view a detailed list of all compliance checks, click here.

To expedite the submission process, the Sponsored Programs Office (SPO) is asking PI’s to be cognizant of what elements are required and ensure they are all included in the proposal in FastLane prior to the internal review. SPO will also be reviewing proposals to make sure all required documents are included in the FastLane system.

NSF and NIH new bio sketch guidelines

NSF and NIH have implemented new biographical sketch guidelines.  The new templates can be found on the Sponsored Programs Office website at the following locations: and sample.docx.  Please use these updated templates and guidelines when preparing your NSF and NIH proposals.

Holiday Hours for the VP for Research Units

The Sponsored Programs Office (SPO), Sponsored Programs Accounting (SPA), Research Development (RD), Sponsored Operations Office (SOO), Compliance, Integrity & Safety (CIS), Occupational Safety and Health Services (OSHS), Institutional Analysis (IA), and Innovation and Industry Engagement’s (IIE) holiday schedule is as follows:

  • Friday, December 26th CLOSED

Office hours will be 10 a.m. to 2 p.m. on the following days:

  • Monday, December 29th
    Tuesday, December 30th

If you need proposal submission services during these business days, alert SPO and IIE prior to the holiday break.  Regular office hours of 8:00-5:00 will resume on Friday, January 2nd.

FY15 Fringe Benefit Rates

The Office of Naval Research has recently approved a Fringe Benefit rate for Michigan Tech. Effective July 1, 2014, the regular non-student employee fringe rate of 36.5 percent, summer/additional compensation employee fringe rate of 20.0 percent, and graduate student employee rate of 7.5 percent will be applied to all funds, including active sponsored projects.

These newly approved rates should be used on all Sponsored Programs proposal budgets with a submission date after July 3, 2014.

New rates effective July 1, 2014 are as follows:

  • Regular non-student rate: 36.5 percent
  • Summer/additional rate: 20.0 percent
  • Graduate student rate: 7.5 percent
  • Temporary employee rate: 10 percent
  • Undergraduate rate: 0 percent

The current provisional rate agreement can be found on the Research website.

New Finding Funding On-Demand Training Module

Sponsored Programs is pleased to announce an on-demand training module for “Finding Funding.” It can be found on the VPR Training website under the subheading “Applying for Grants and Contracts.”

This module will cover the basics of finding funding opportunities using internal and external sources. Please consider taking advantage of this resource.

In the future, more on-demand resources will be made available and announced.

Export Control and Foreign National Security Session Open for Registration

Vice President for Research will be hosting an Export Control and Foreign National Security educational session on May 22 from noon–1:30 p.m. in Memorial Union Ballroom A2. Registration is open May 8–21.

This session will cover foreign national restrictions and considerations when conducting research. Topics covered include:

  • managing technical data, intellectual property, and proprietary materials.
  • defining and working with foreign nationals, publishing, and teaching.
  • exporting and licensing considerations.

FBI agents from local offices will be on hand to contribute to the discussion and answer questions.

The session is recommended for faculty and staff. Desserts and beverages will be provided; please bring your own lunch. You can register for the event through our online system.

For more info, please contact Jay Meldrum, director, Keweenaw Research Center, at 487-3178 or

2014 CAREER Internal Deadlines Announced

All budgets for CAREER proposals are due to the Sponsored Programs Office by noon on Mon., July 7. The internal deadline for complete proposals, “submit” access, and all internal paperwork will be at noon seven days prior to the applicable discipline-specific NSF deadline.

Internal deadlines

  • For all CAREER budgets: Mon., July 7, at noon
  • For proposals submitted to BIO, CISE, or EHR directorates: Mon., July 14, at noon
  • For proposals submitted to the ENG directorate: Tue., July 15, at noon
  • For proposals submitted to GEO, MPS, SBE directorates: Wed., July 16, at noon

The CAREER solicitation and related program information should be reviewed carefully, with particular emphasis on eligibility.

For those planning to submit to an engineering division, please note a raise in the minimum budget request for certain CAREER proposals.

Investigators intending to submit a CAREER proposal in 2014 are asked to notify the Sponsored Programs Office with an Intent to Submit Form by the end of May.