Author: skrause

Completing Your RSO Mandatory Officer & Advisor Training

Its time for our yearly training for Registered Student Organization officers and advisors! This year training has expanded to include Vice President, Secretary, and Treasurer rather than limiting important information to only RSO Presidents and Advisors. You have been added to a training path in Involvement Link made especially for your position. 
This training will guide you through the various expectations, policies, requirements, and general operating standards of Registered Student Organizations at Michigan Tech.
You are required to complete all training items by Friday, October 2nd, 2020 at 5 pm, in order for your RSO to complete the yearly re-registration process. When you have completed all training items, make sure you notify your RSO’s president so that they may move forward with RSO re-registration.  

Detailed Instructions

1 . Navigate to Involvement.mtu.edu

2 . Click “Sign In” in the upper right corner

3. Log in using your MTU ISO. You are now on Involvement Link.

4. Scroll down, past the “Events” section until you come to the “ Paths” module, on the right-hand side, above “Campus Links”. Click on your Path to begin your training.

5. Scroll down to the list of training modules and click “Expand All” to reveal the required training items

6. In each training item, you must click “Read More” under each video where it appears. There is vital information, links, and instructions you will need to complete your training.

7. When you have completed watching the video, make sure you click the “Mark Complete” button at the bottom of the training, enter the date, and click “Submit”. This allows Student Leadership & Involvement to track your progress. You will need to click this button on all training items where it appears.



8. The final training item, MTU Flex, requires you to click on“Report Experience” to complete. When using this tool, you will be prompted to complete the RSO Mandatory Training Acknowledgement.



9. Do not change the “ Please select any Path Items you believe this Experience fulfills” as this will auto-generate the appropriate response!

10. When complete, click “Submit” 





11. You will be required to wait for your submission to be approved by Student Leadership & Involvement before your training will be marked as 100% complete. Until it is approved by Student Leadership & Involvement, you will see a green hourglass next to the appropriate training item.

12. Within one business day, Student Leadership & Involvement will approve your submissions or return them for revision. When your training progress is listed at 100% please email your RSO’s president to let them know they may proceed with re-registration.




Hosting Your RSO Elections on Involvement Link

Organization officers have the ability to create elections within their organizations. To create an organization-based election, follow the instructions below.

Defining Election Parameters

Head to the Action Center for your organization, and then click on Elections in the organization tool drawer. If you do not see this tool you do not have access to manage this tool for your organization.  From here, click the Create Election button.

Identify the Name of the election, if it should include instructions and any additional (custom) instructions that should be included.

Below that, you can choose if your election should be active and the date range your election should be available. When the election is set to Active and it falls within the date range, users will be allowed to access the ballot.

You can also choose to display an alert on the organization’s homepage when the election is active and voting is open by checking the next box. The last option is whether or not to allow users outside your organization should be allowed to vote in the election– checking the box will limit it to only users within your organization roster.

When you’re finished with these settings, hit Create.

Setting up the ballots

You can create as many ballots as needed. Each ballot can be accessible to the general user population or any number of eligibility lists. A user will see each ballot they are designated to see. To start creating your ballots, click Create Ballot.

elections1.png

Enter the name of your ballot, then determine if the ballot should be general access by selecting Enable or Disable. If you select Disable, you’ll be prompted to enter settings for each of the available eligibility lists.

Eligibility lists are set up by campus administrators and are shared to organizations. If you are not seeing an eligibility list that you expect to see, contact your campus administrator.

SettingDefinition
AllowUsers on the list can access the ballot
DenyUsers cannot access the ballot, and supersedes being on an allowed list
IgnoreList will not be used for the ballot, users cannot access the ballot

Once you’re fine with your eligible users access, click Create to advance to the next page. You’ll now be taken to the form builder with a limited selection of question types.

Please see Form Building for complete instructions on creating or editing questions. The builder will automatically save your progress as you create questions. At any time, you can revise the title and access of your ballot by clicking Form Properties in the upper right corner.

When you’re finished, click Back to Ballots in the upper left corner. Repeat this for any additional ballots you need to create within the same election. Once all your ballots are ready, be sure to set your election to Active to ensure users can vote when the election starts, and the prompt to vote will display on your organization homepage if requested.

Seeing the Election Results

Navigate to your organization’s Action Center through the Manage view of your switchboard. Open up the organization tool drawer and select Elections. 

org_election_results.png

Select the election you want to view. From there, you can click on the Results tab to browse the ballot results.

org_election_results_2.png

You can select the “Export All Votes” button to download your results into an excel file or you can view the snapshot of the current results displayed on the “Results” page. Click on a specific ballot in order to view individualized ballot response counts. The option to Export All Voters will only appear for community administrators and will not appear for general organization officers.


Marking a Path Item Complete

While navigating the 2020 Mandatory RSO Officer and Advisor training, you will be prompted to complete several training items.

Most path items require only that you mark them as complete in order to move your progress bar forward. One path item, MTU Flex, uses a Self Reported Experience to collect data such as names, positions, and reflection questions in order to allow Student Leadership & Involvement to track your progress. Read below for instructions on completing training path items.

Self-Reporting Completion Items

When working through a training path, you must hit “READ MORE” under each training video in order to find important instructions.

When you are required to mark a path item complete you will need to click on the “Mark Complete” button.

Two fields will appear. No reflection is needed here, simply enter the date and click “Submit”

Utilizing a Self-Reported Experience

The final training item, MTU Flex, requires you to click on“Report Experience” to complete. When using this tool, you will be prompted to complete the RSO Mandatory Training Acknowledgement.

Do not change the “ Please select any Path Items you believe this Experience fulfills” as this will auto-generate the appropriate response!

When complete, click “Submit” 

You will be required to wait for your submission to be approved by Student Leadership & Involvement before your training will be marked as 100% complete. Until it is approved by Student Leadership & Involvement, you will see a green hourglass next to the appropriate training item.

Within one business day, Student Leadership & Involvement will approve your submissions or return them for revision. When your training progress is listed at 100% please email your RSO’s president to let them know they may proceed with re-registration.


Yearly RSO Re-registration

You can view which of your organizations might be up for registration by accessing your Action Center for the organization. To access Action Center, click the Switchboard Icon on the top right-hand corner of Involvement Link. Click “Manage”.

rereg_1.png

From your Action Center home page, you will see a list of your organizations. From here, there are two ways you can go about re-registering your organization.

Select a single organization to view

Click the name of an organization to navigate to the management section for that organization. If the organization is eligible for registration, you will see the following message:

rereg2.png

If your organization is eligible for re-registration, you will see the blue “Re-Register” button.

Keep in mind that Michigan Tech only allows Presidents to complete the re-registration process. If you do not have permission to Register, it means you do not have the appropriate permissions. If you think you should be able to re-register your organization, please contact your site administrators.

Click through the process and update any information that needs to be changed, or complete any new steps your administrators might be requesting of you. When you are finished, hit Submit to submit your re-registration for approval.