Category Archives: advanced functions


Approval Workflow

The Approval Workflow in OU Campus is an optional function that a department can use when creating or editing content that needs approval from someone else before being published. This process allows the item to remain checked out to a user throughout the process until it has been completed—either published or reverted back to the previous version. Keeping content checked out is important so that the item is not published unintentionally before it should be.

  • The item goes from being checked out to the editor to being checked out by the approver and possibly back to the editor depending on what the approver selects.
  • The approver can deny the changes or publish/approve them.
    • The approver must have CMS access, but could have view-only access or edit access. An approver with edit access could publish the changes if approved, with view-only access the approver can only approve the content and return the item to the first person for publishing if approved.
  • OU Campus will send an email notification to the approver letting them know you have sent them something. This email can include a custom message from you.

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Department Publications

Departments who produce regular newsletters or magazines are able to use the Michigan Tech Magazine template to digitally display their publications on their departmental website. You can refer to the Biological Sciences Newsletters as an example. Interested departments should contact cmshelp@mtu.edu to get setup. Once your site has been set up and your CMS users given access, you can follow these instructions to add future publications. Continue reading



Versions

A unique version of a page is saved through the automatic version control system every time a page is published. A backup version of a page can also be created manually with the use of the Save Version button.

All versions of the page are kept in the system until the page is deleted. There is no limit to the number of versions that are stored in the system for an individual page or across all pages in the site. If a file is moved to the Recycle Bin and then restored, versions will still be preserved.

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Navigation

Navigation on CMS websites is located at the top of every page as tabs with dropdown lists for subnavigation links and along the left side of the content area on pages other than the homepage or where the left navigation is manually turned off. The top and left navigation will always match.

Example webpage with top and left navigation circled.

Navigation is controlled through the _nav.shtml files automatically created with a new section or additional _nav.shtml files that are created manually. New pages are automatically added to the correct navigation files depending on your choice for “Add Navigation Item” when creating them. These files must be published in order for changes to appear on the live site.

Each nav file controls the navigation for the section below it. If you are in the main root folder for a site, the _nav.shtml file will include the tab navigation links only. If you are in the first folder beneath the root folder the _nav.shtml file will have the subnavigation for the tab represented by that folder. Navigation on the live site can include one additional level beneath this subnavigation, however these links will not appear until the user goes to the parent subnavigation page. Any nav files below that level would not be used on the site. If you are in the most interior page’s folder the _nav.shtml file will only contain the page you are on.

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Section’s Extra Left Sidebar Content

Each section will pave a _props.pcf file. On a section other than the homepage, you can edit the Section Title and Section Breadcrumb. The _props.pcf file for a homepage is where you can update the contact information in the footer for your site and add additional breadcrumbs preceding the ones for this site. Settings you choose in a _props.pcf file will carry through to all files and folders within that folder.

Content can be added below the left sidebar in several ways. If you only want it to be visible on a single page, use the Left Sidebar Content Editable Region on that page. To display content on multiple pages, the content will be added to a _props.pcf file. Remember, any settings made in a _props.pcf file will carry through to all files and folders within that folder. Add it to the file in the root folder to carry through to the whole site.

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Additional Breadcrumbs

Each section will pave a _props.pcf file. On a section other than the homepage, you can edit the Section Title and Section Breadcrumb. The _props.pcf file for a homepage is where you can update the contact information in the footer for your site and add additional breadcrumbs preceding the ones for this site. Settings you choose in a _props.pcf file will carry through to all files and folders within that folder.

Additional breadcrumbs can be added preceding those for your site. This is commonly used on some general webpages, like the Faculty/Staff page including a breadcrumb to the Michigan Tech homepage or one of the CSA or COE departments including a breadcrumb back to the college homepage.

breadcrumbs-coe breadcrumbs-csa breadcrumbs-homepage

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Log

The Properties button in the Page Actions Toolbar near the top of the page contains information about the page. You must have the page checked out to you to see all the options.

Whenever a page is saved or published, OU Campus keeps a record of the action. The page log feature displays all the saves and publishes, whether manual, scheduled, or part of a directory or site publish, that have occurred for a specific page.

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Reminders

The Properties button in the Page Actions Toolbar near the top of the page contains information about the page. You must have the page checked out to you to see all the options.

There are two types of reminders available in the CMS that can be set for pages and files. You can set one reminder or both. They can be sent to a single user or a group, periodically or on a one-time basis, and to the user’s CMS Inbox only or also to their regular email. You can set reminders only for content you can access and only to yourself or to a group to which you belong. A reminder can be set even if the content is checked out to another user.

Reminders can be accessed from the left menu of the Properties screen or on the Pages list view.

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