University Closure Information

University Closure Information
The University closed to address electrical issues at 1:00 p.m. on Friday, July 22, 2016.

 As stated in University Policy 2.1010 Closure of University, if there is a declaration of University closure for a specified period of time, most employees will be allowed to go or stay home with pay. However, hourly employees required to stay or report to work will receive equal time off at a later date at the convenience of their respective departments.

 Exempt employees are expected to fulfill their job responsibilities and are not required to report exception time for closures.

FAQs – University Closure 7-2016

 

 

How to record compensatory time

Beginning July 3, 2016, eligible hourly employees will track their compensatory time balance using their time entry method (web time entry, department time entry, Time Clock Plus, paper time sheet). To use this feature, employees will record two different earning types; one to build the balance and one to use the balance. After each pay period is processed, the employee and their time entry approver can view the new compensatory time balance via Banweb.

Below is how the new compensatory time tracking will be recorded for each of the different time entry methods:

Web Time Entry

The earning type “Comp Time Earned” will be used to accrue (add) hours to the Compensatory Time balance.
The earning type “Comp Time Taken” will be used to reduce (subtract) hours from the Compensatory Time balance.

Time Clock Plus

The job code “Comp Time Earned” will be used to accrue (add) hours to the Compensatory Time balance.
The job code “Comp Time Taken” will be used to reduce (subtract) hours from the Compensatory Time balance.

 Department Time Entry

The earnings code 450 will be used to accrue (add) hours to the Compensatory Time balance.
The earnings code 460 will be used to reduce (subtract) hours from the Compensatory Time balance.

Paper Time Sheet

The earn code 450 will be used to accrue (add) hours to the Compensatory Time balance.
The earn code 460 will be used to reduce (subtract) hours from the Compensatory Time balance.

 

 

Fair Labor Standards Act (FLSA) Updates

Fair Labor Standards Act Webpage Announced

Human Resources continues to work on analyzing the changes to the overtime rule which increases the salary threshold for a position to be considered exempt from overtime.
As announced, on May 18, the U.S. Department of Labor (DOL) released the final rule increasing the salary threshold from $455 per week to $913 per week for a position to be considered exempt from overtime.
Employers will need to be in compliance with the new regulations by December 1, 2016.
Positions with a primary responsibility of teaching (including faculty) are not effected by the DOL change.
Human Resources has created a dedicated webpage with information on the new FLSA standards including a timeline for implementation, updated Frequently Asked Questions (FAQ) and other useful resources. The webpage can be found here http://www.mtu.edu/hr/supervisors-admins/flsa/
Updates will be made to the webpage and FAQ’s as additional information is released and/or determined.
We ask you continue to direct any questions regarding this DOL change to Employment Services in Human Resources at 7-2280.

Reminder Registration Open for 2016 Amazing Challenge

Registration is open for the fifth annual HuskyPAW/SWEAT Amazing Challenge to be held on Saturday, July 30.

If you’re not familiar with the HuskyPAW/SWEAT Amazing Challenge, it’s loosely based on the TV show “The Amazing Race.”

Teams complete a series of challenges while they race toward the finish line. These are a mix of physical activities and mental challenges or puzzles. A challenge needs to be completed in order to receive a clue to move forward. While this can be a competitive race for many teams, it can also be a fun family event completed at your own pace.

Register your team of colleagues, friends and family. Teams are limited to four adults, although teams made up of families with children are allowed more than four members.

The deadline to register is Friday, July 15, but space is limited. HuskyPAW members will receive bonus points for participating.

Volunteers are also needed the day of the event. If interested, email Shannon Brodeur.

Retirement Supplemental Voluntary Program (RSVP) Enrollment Information

The Retirement Supplemental Voluntary Program (RSVP) is a voluntary retirement program offered to eligible Michigan Tech employees. The enrollment period in which an employee may sign their RSVP election is between July 1 and October 31, 2016. Employees electing the Monetary Retirement Option must retire on or before June 30, 2017. Prior to electing RSVP, employees must meet with Benefit Services for a confidential meeting to verify eligibility. The RSVP policy and forms may be found online.

RSVP questions may be directed to Benefit Services at benefits@mtu.edu or 487-2517.

Health Risk Assessment (HRA) Incentive

Benefit eligible employees who have an annual physical and complete a Health Assessment with Blue Cross Blue Shield of Michigan by December 31, 2016, can earn one of the following incentives:

$100 deposited into a Health Savings Account (HSA)|
$100 deposited into a Flexible Spending Account (FSA)
$100 deposited into Techfit
$200 deposited into a T2 account (funds may only be used at a Michigan Tech facility)

To complete the Health Assessment through Blue Cross Blue Shield of Michigan:
Log in to your account at bcbsm.com (You can easily register if you are not currently set up.)
Click “Health & Wellness” in the blue bar at the top of the page
Click “Take Your Health Assessment” to begin

Once completed, please print a copy of the confirmation page for your records. Paper Health Assessment forms will not qualify for the incentive.

Employees who have met the above requirements will be contacted to choose their incentive in 2017. Incentives will be awarded in March 2017. Contact Benefit Services at benefits@mtu.eduwith any questions.

Compensatory Time Tracking

Beginning July 3, 2016, eligible hourly employees will track their compensatory time balance using their time entry method (web time entry, department time entry, Time Clock Plus, paper time sheet).
 
To use this feature, employees will record two different earning types; one to build the balance and one to use the balance. After each pay period is processed, the employee and their time entry approver can view the new compensatory time balance via Banweb.
 
Supervisors will receive an email requesting the current balance of compensatory time for each hourly employee they supervise. This balance needs to be submitted to Catherine Burns (cahorsch@mtu.edu) via email by Friday, June 24, 2016. The balance  effective June 18, 2016 will be loaded into Banweb.

Compensatory time off is leave time in lieu of overtime payment at the calculation of one and one-half hours of each hour of overtime worked.

A supervisor has the option of offering to an eligible employee compensatory time off with pay, rather than overtime payment. All hours granted as time off with pay for hours worked in excess of forty hours per week or eight hours per day are to be considered as compensatory time off and scheduled as one and one-half hours for each overtime hour worked.


The employee decides whether they want to receive overtime pay or compensatory time off. An employee should make a request for compensatory time off in lieu of overtime pay before the performance of an overtime assignment. A supervisor cannot require that an employee take compensatory time off. Compensatory time off must be paid out to an employee if the employee leaves the department of the University.
 
For more information on compensatory time or overtime, please view the Overtime Compensation and/or Compensatory Time Off 2.6017 at: http://www.admin.mtu.edu/admin/policy/pers/6017.htm 
Instructions will be sent to supervisors and employees in the coming days. For any questions, please contact Catherine Burns (cahorsch@mtu.edu).

2016 Amazing Challenge Registration Open

The fifth annual HuskyPAW/SWEAT Amazing Challenge will be held on Saturday, July 30, 2016.

If you’re not familiar with the HuskyPAW/SWEAT Amazing Challenge, it’s loosely based on the TV show “The Amazing Race.” Teams complete a series of challenges while they race toward the finish line. Challenges are a mix of physical activity and mental challenges or puzzles. Each challenge needs to be completed in order to receive a clue to move forward. While this can be a competitive race for many teams, it can also be a fun family event completed at your own pace.

Register your team of colleagues, friends and family. Teams are limited to four adults, although for those teams that are made up of families with children, we do allow more than four members. The deadline to register is Friday, July 15, 2016, but space is limited. HuskyPAW members will receive bonus points for participating.

Volunteers are also needed the day of the event. If interested, please contact Shannon Brodeur at sbrodeur@mtu.edu.

 

Tuition Reduction Incentive Program (TRIP)

Register Now for TRIP

Eligible employees whose family members will take classes at Michigan Tech may be eligible for the Tuition Reduction Incentive Program (TRIP). The program allows approved family members a 50 percent reduction in tuition at Michigan Tech. Applications to the TRIP program must be completed each academic year.

 

Students who will be enrolling in Fall semester must send their TRIP application to the Benefit Services office no later than July 1, 2016 to ensure adequate time for processing. Applications may be faxed to (906) 487-3220, sent by campus mail or delivered in person. For security purposes, please do not email applications.

 

For the policy, eligibility and application, visit Education Benefits. Please contact Benefit Services at benefits@mtu.edu or 906-487-2517 should you have any questions.

Here is the link: