UPDATE: Anthem and BCBS Identity Theft

Anthem Security Breach has Potential Affect on BCBSM Members
BCBSM) was made aware of a security breach with Anthem, which may affect employees and retirees of Michigan Tech who received services in the affected states. Information has been emailed to Michigan Tech employees who carry Tech’s insurance with more information and an article will be published in Monday’s edition of Tech Today.

As an employee or retiree if you or your family member had services in one of the state listed below, you should call Anthem at 877-263-7995 or visit AnthemFacts.com.

ADDITIONAL INFORMATION:

https://www.anthemfacts.com/ - How to Access & Sign Up For Identity Theft Monitoring Services
https://anthem.allclearid.com/ -  How Anthem is Protecting You


Performance Management Reminder

It’s hard to believe that we are already 4 months into the annual Performance Management cycle, and as February begins, we wanted to take a moment to pass along a few friendly reminders regarding the Performance Management Process.

1)            Establish and Record Goals

If you have not done so already, meet with your employee(s) to discuss and establish performance goals and record those on the Performance Management Form .  Goal setting is an important first step in the performance management process.  The ability to assess performance is greatly enhanced when there are performance goals in place to evaluate.  Well-defined goals provide both employees and managers with a roadmap to focus their daily efforts.

 

2)            Schedule Mid-Year Reviews

Schedule a formal check-in with your employee(s) to take place in March or April.  In addition to timely feedback and coaching throughout the year, a Mid-Year Review is a key component of the Performance Management Process.  This meeting will allow you to have a two-way discussion about the status of the goals and development plan to date, and allow you to make any necessary modifications as you prepare for the remainder of the year.

 

Taking care of these steps now will ensure your year-end review will go smoothly.

 

If you have any question regarding Performance Management at Michigan Tech, please visit the HR website at http://www.mtu.edu/hr/current/performance/

 

Performance Management image

Blue Cross- Anthem

Anthem Security Breach has Potential Affect on BCBSM Members
BCBSM) was made aware of a security breach with Anthem, which may affect employees and retirees of Michigan Tech who received services in the affected states. Information has been emailed to Michigan Tech employees who carry Tech’s insurance with more information and an article will be published in Monday’s edition of Tech Today.

As an employee or retiree if you or your family member had services in one of the state listed below, you should call Anthem at 877-263-7995 or visit AnthemFacts.com.

 

It’s tax time again and where can I get my W-2′s, you ask?

Employees can consent now to receive an electronic W-2 form

 

Michigan Tech employees can consent to receive an electronic copy of their 2014 Form W-2 instead of a mailed paper copy.

If you have already consented to receive an electronic Form W-2 in the past, your selection is still in effect and you do not need to take any action to receive your Form W-2 electronically.

To consent to receive your Form W-2 electronically, log in to Banweb (www.banweb.mtu.edu) and click the Employees box, then Tax Forms, and then

Select Electronic W-2 Consent. Follow the prompt to provide electronic W-2 consent.

If you consent to receive your Form W-2 electronically, your 2014 Form W-2 will be available on Banweb on or before January 23, 2015. A reminder e-mail will be sent at that time.

By choosing the electronic Form W-2, employees will:

  • Avoid having sensitive W-2 information delivered via U.S. mail.
  • Earlier access to the Form W-2.
  • Access can be attained anywhere there is internet access.
  • Help reduce the use of natural resources associated with large-scale printing and mailing, and reduce postage costs.

Alternatively, all paper Form W-2s will be mailed by January 30, 2015 to employees who do not elect to receive their Form W-2 electronically. To ensure prompt delivery by the U.S. Postal Service, a current mailing address must be correct and on file.

To view/update your current mailing address, log in to Banweb and click the Personal Information box, then Update Address(es) and Phone(s).  Mailed Form W-2 will be sent to the W2 address within Banweb.  If a W-2 address does not exist, the Form W-2 will be sent to the Mailing address on file.

Supervisor Training Series

Human Resources’ six module Supervisor Training Series has been streamlined and will be offered again in 2015. It is expected that all supervisors at Michigan Tech complete the now three part series:
 
▪ Part One: Services and Function of Human Resources and the Office of Institutional Equity
 
▪ Part Two: Day to Day Supervision
 
▪ Part Three: Maximizing Performance
 
If you have previously completed one or more of these sessions, you will not need to retake the session. Although, if you are interested in attending again for a refresher, please feel free to sign up. 
 
Please visit http://www.mtu.edu/hr/current/training-events/ to register for the Supervisor Training session(s) you need to complete.
The Supervisor Training Series is open to all other employees as well. If you have a staff member who is not listed as a supervisor, but would benefit from one or more of the sessions in this training, please encourage them to register.
If you have additional questions about this training or your requirements, please contact Human Resources Employment Services at 906-487-2280.

 

Holiday Deadlines for Payroll

The University will be closed December 24, 25, 31 and January 1 due to the observance of Christmas and New Year’s Day.

Following are the adjusted deadlines for the pay periods ending 12/20/2014 and 1/3/2015:

  • BW 26 Deadlines (12/7/2014 – 12/20/2014)
  • Status Forms & EPAF’s (BW 26) Monday , 12/8/14 at Noon
  • Time Sheets Sent to Departments Friday, 12/12/14 at 9AM
  • Paper and Electronic Time Sheets Due to Payroll Tuesday, 12/16/14 at Noon
  • Web Time Entry Approval Tuesday, 12/16/2014 at 5 PM

****Paychecks and Direct Deposits will be dated 12/26/14

 

  • BW 1 2015 Deadlines (12/21/2014 – 1/3/2015)
  • Status Forms & EPAFs (BW 1) Tuesday, 12/23/2014 at Noon
  • Time Sheets Sent to Departments Tuesday, 12/30/14 at 9AM

All deadlines return to their regular schedule beginning Monday 01/05/2015.

Spotlight on HR Information Systems

Below are a couple of questions that I asked our Human Resources Information Systems (HRIS) team. Often unknown to many HR visitors, their services are vital for many processes and project in HR and on campus.

What services/product do you provide to HR?

HRIS provides data reports (historical and current), secures employee data within Banner by granting and revoking access, and provides technical documentation and support related to HR processes. Data provided to HR has been used in regular union contract negotiations, benefits reporting, training administration and payroll processes, to name a few.

What services/product to you provide to campus?

To campus, HRIS provides

  • Current and historical data via a report or file for department specific needs;
  • EPAF training and support;
  • Mass email processing;
  • Access to Banner and Banner related products (EPAF, WTE, etc)

What major projects have you supported HR/campus last academic year?

A big HR/campus project is our collaboration with the Benefits Office for Open Enrollment. A smaller project would be collaborating with Institutional Analysis on data integrity and implementing electronic processes including the ability for employees to update their campus directory information within Banweb.

HR is currently collaborating with IT and all departments on campus to implement the Identity Management (IDM) to change how building, printer and drive access is granted to employees through their employment.

Payroll Deadlines altered for Thanksgiving Holiday

Due to the Thanksgiving Holiday on November 27th and 28th, for the pay period ending 11/22/2014, deadlines for payroll forms will change.  Please note the changes below and review the Payroll Calendar to see all Payroll deadlines.

 

  • Status Forms & EPAF Submissions: Wednesday 11/12/14 at Noon
  • Time Cards Sent to Departments : Wednesday , 11/19/14 at 9AM
  • Paper Time Cards Due to Payroll: Friday, 11/21/14 at Noon
  • Electronic Time Submission: Monday, 11/24/2014 at Noon
  • Electronic Time Approval: Monday, 11/24/2014 at  5PM

 

Happy-Thanksgiving-from-The-Twinery

SWEAT Wellness Program Challenges Employees

Michigan Tech’s SWEAT Program recently launched a new challenge, Lucky 7, to university employees. Employees were asked to form 4-7 member teams and tackle a 7 week series of exercise challenges.  SWEAT Program Coordinator, Shannon Brodeur, explains more:

The SWEAT Lucky 7 Challenge is based on the idea that variety and social support are key elements of exercise adherence.  The goal of the challenge is to have teams of up to seven employees inspire and support each other to complete a variety of cardio exercises with the goal of making it a regular habit.  Each week, teams are provided a list of 7 cardio exercises, from hula hooping to salsa dancing to playing kickball.  Each exercise must be completed by at least one team member during that week to earn bonus tokens.  Along the way, team members may earn additional tokens by completing any cardio activity of their choice.  Incentive prizes are given out randomly each week with a grand prize given to each of the winning team members at the end of the challenge.”

The challenge was accepted by 16 teams of over 100 employees.

At five weeks into the challenge, SWEAT Lucky 7 participants have voiced that the challenge’s goal has been met and that they are not ready to let up. “I had several employees stop at the SWEAT table [Health Fair] to tell me how much exercise they have been getting in because of the challenge.” said Brodeur.

The competition has also peaked. Two Human Resources teams set aside a lunch hour, competing against each other in a game of kickball.  Both teams earned their weekly challenge point, but only one left the game with bragging rights.  Another Lucky 7 member organize a dodgeball challenge for interested participants and their family members earlier this week at the Houghton Elementary gym.  Pictures of each of these challenges are below.

The SWEAT Lucky 7 Challenge will conclude on November 23rd and the winning teams will be announced the following week.

kickball
Human Resources Kickball Competition
DSCF1105
Lucky 7 Participants at the Dodgeball Challenge
DSCF1135
Lucky 7 Participants at the Dodgeball Challenge