In an effort to connect with the campus community, Human Resources has created an informational newsletter which will be released each semester. The spring semester issue introducing the areas under Human Resources can be found here on our website under Tools.
Human Resources is excited to introduce our new web page. With this recent conversion to the new web page format, we are able to provide a more user-friendly space that assists staff, faculty, students, and retirees in finding the resources they’re looking for.
As part of the new look, Payroll Services is easier to locate with new resources such as time entry earn codes, frequently asked questions, and payroll news (https://blogs.mtu.edu/payroll/).
We invite you to visit https://www.mtu.edu/hr/ and contact Human Resources with any additional questions at 906-487-2280.
Beginning July 3, 2016, eligible hourly employees will track their compensatory time balance using their time entry method (web time entry, department time entry, Time Clock Plus, paper time sheet). To use this feature, employees will record two different earning types; one to build the balance and one to use the balance. After each pay period is processed, the employee and their time entry approver can view the new compensatory time balance via Banweb.
Below is how the new compensatory time tracking will be recorded for each of the different time entry methods:
Web Time Entry
The earning type “Comp Time Earned” will be used to accrue (add) hours to the Compensatory Time balance.
The earning type “Comp Time Taken” will be used to reduce (subtract) hours from the Compensatory Time balance.
Time Clock Plus
The job code “Comp Time Earned” will be used to accrue (add) hours to the Compensatory Time balance.
The job code “Comp Time Taken” will be used to reduce (subtract) hours from the Compensatory Time balance.
Department Time Entry
The earnings code 450 will be used to accrue (add) hours to the Compensatory Time balance.
The earnings code 460 will be used to reduce (subtract) hours from the Compensatory Time balance.
Paper Time Sheet
The earn code 450 will be used to accrue (add) hours to the Compensatory Time balance.
The earn code 460 will be used to reduce (subtract) hours from the Compensatory Time balance.
Human Resources has published the 2016-2017 Holiday Schedule.
Follow this link to the schedule. holiday-1617
Compensatory time off is leave time in lieu of overtime payment at the calculation of one and one-half hours of each hour of overtime worked.
A supervisor has the option of offering to an eligible employee compensatory time off with pay, rather than overtime payment. All hours granted as time off with pay for hours worked in excess of forty hours per week or eight hours per day are to be considered as compensatory time off and scheduled as one and one-half hours for each overtime hour worked.
The employee decides whether they want to receive overtime pay or compensatory time off. An employee should make a request for compensatory time off in lieu of overtime pay before the performance of an overtime assignment. A supervisor cannot require that an employee take compensatory time off. Compensatory time off must be paid out to an employee if the employee leaves the department of the University.
Due to the Fourth of July holiday on Monday, July 4, 2016, deadlines for payroll forms will be as follows for the period June 19 through July 2, 2016 (BW14). Please be sure that all web time approvers have a designated PROXY set up.
HAVE A SAFE AND HAPPY FOURTH OF JULY!
Payroll Services will be hosting training sessions on January 25 and January 27 to review the Payroll Services Standard Practice Guide. The guide was developed to assist supervisors, time keepers and department administrators by outlining time and reporting procedures. The guide is located here.
Please e-mail email@example.com for registration information.
If you have any questions prior to the trainings, please contact Payroll Services at 487-2130 or firstname.lastname@example.org.
REMINDER: HOLIDAY PAYROLL PROCESSING SCHEDULE
The University will be closed December 24, 25, 31 and January 1 due to the observance of Christmas and New Year’s. Below are the adjusted deadlines for the pay periods ending 12/19/2015 and 1/2/2016.
BW 26 Deadlines (12/6/2015 – 12/19/2015)
Paper and Electronic Time Sheets Due to Payroll by Tuesday, 12/15/15 at Noon.
Web Time Entry Approval due to Payroll by Tuesday, 12/15/15 at 5 pm.
Paychecks and Direct Deposits will be dated 12/24/15.
BW 1 Deadlines (12/20/2015 – 1/2/2016)
Status Forms & EPAFs due to Payroll by Tuesday, 12/22/15 at Noon.
Time Sheets Sent to Departments on Tuesday, 12/29/15.
All deadlines return to their regular schedule beginning Monday, January 4, 2016.
Please be sure that all web time approvers have a designated PROXY set up.
For instructions on how to set up a proxy, please visit: https://www.mtu.edu/hr/supervisors-admins/payroll/docs/web-time-approver.pdf
The Payroll Services staff wishes everyone a safe, and happy Holiday Season!
Michigan Tech Hosts Conference in Mackinaw City
The 2015 Michigan College and University Professional Association for Human Resources (MI CUPA-HR) Conference was hosted by Michigan Technological University September 17-18 in Mackinaw City, MI.
This year’s theme People, Process, and Performance: Bridging the Gap brought together nearly 100 Human Resources professional from 17 different Michigan colleges and universities to share their expertise and energy. Conference participants attended sessions covering a wide array of topics including Employee Engagement, Wellness Initiatives and the Future, Proposed FLSA Regulations, Conflict Resolution, and Negotiating in Today’s World. Of particular interest was a session presented by Michigan Tech’s Kerri Sleeman, Executive Director, Facilities Management and assisted by Heidi Reid, Employment Services Representative, Human Resources, titled “Digital Negotiations and the HR Impact”.
They were also motivated by keynote speaker, Ken Trazska – President of Seward County Community College/Area Technical College in Kansas, who spoke on creating an inspiring, connected, and respected HR Culture. Networking opportunities were abundant throughout the conference including a breathtaking Sunset Boat Cruise.
Due to the 2015 Fiscal Year End processing eadlines/schedules, we will not be
completing an off-cycle check batch for July 3rd, 2015. Please make every effort to
ensure that your employees’ payroll is submitted in an accurate, timely manner for
the bi-weekly 13 pay period. Check processing will resume on its normal schedule
with the Bi-weekly 14 pay period, with a pay date of July 10th.
Thank you for your cooperation. We apologize for any inconvenience this may
Dates to remember:
June 26th- Bi-weekly 13 pay checks issued
July 3rd- Off-cycle checks will not be issued
July 10th- Bi-weekly 14 pay checks issued