Microsoft Office 2019 campus rollout—important information and timeline

Michigan Tech IT is preparing to roll out this version to campus in the upcoming months.

Useful information

  • Office 2019 is available for Mac OS and Windows 10
  • Mainstream (non-paid) support for Office 2016 ends October 2020
  • There are almost no visual differences between Office 2016 and 2019
  • Office 2019 will be 64-bit, allowing for access to more system resources during calculations.
  • Some have reported having issues in the past with files not being compatible between Office 2016 and older versions of the software. Microsoft has stated that this is not an issue with Office 2019.
  • Like students, faculty and staff have access to Office 365, which automatically updates. More information is available at our Software Download Center.
  • Office 2016 is the last version of Microsoft Office that is compatible with Windows 7

Notes

  • We strongly encourage faculty and staff who rely on Office Add-ins to get involved with the testing and let us know about your experience.
  • Installing Office 2019 will uninstall any other versions of Office installed. You cannot run multiple versions at the same time.
  • Existing Office Add-ins (Aspen, ChemDraw, JMP, Endnote, etc.) may need to be reinstalled or may stop working in Office 2019.

Timeline

November thru New Year—Early testing

Starting in mid-November, IT will make Office 2019 available to faculty and staff through the Software Center in Windows 10 and to MacOS machines running 10.12/10.13/10.14 through JAMF Self Service.  Faculty and staff with laptops or off-domain machines can contact our Help Desk Consultants to arrange a time to install the software.

January 2019

All campus-connected systems with Office versions older than 2016 will be upgraded to at least Office 2016.  All new faculty and staff computers purchased will have Office 2019 installed by default.  Office 2016 will remain in the campus computer labs throughout fall and spring semesters.

May 2019

Following Spring Commencement, campus computer labs, as well as remaining faculty and staff on-campus computers, will be upgraded to Office 2019.

Questions, comments or concerts?  We can help. Contact us at it-help@mtu.edu or 7-1111.

Social media safety

Using Social Media for Good—Safely Creating a Positive Presence Online

We have all heard about the evils of social media. Fortunately, there is another side to social media, and with a little savvy you can harness its potential for good. You just need to make sure to steer clear of the pitfalls and work on safely curating a positive online presence.

Get the Word Out

Newsletter or Website Content

Our social networks tell a story about us. You want to make sure that the story your social media tells about you is a good one. As articulated in a blog from the Digital Marketing Institute: “Sharing online allows you to craft an online persona that reflects your personal values and professional skills. Even if you only use social media occasionally, the content you create, share, or react to feeds into this public narrative. How you conduct yourself online is now just as important as your behavior offline.”

A positive online reputation is vital in today’s digital world. Like it or not, your information is out there. What you can do is help to control it and what it says about you.

Social media is so ingrained in our society that almost everyone is connected to it in some form. With every social media account you sign up for, every picture you share, and every post you make, you are sharing information about yourself with not only your friends and family but the entire digital world. How can you make sure your information and reputation stay safe online? Here are a few easy steps to get you started.

  • Keep it clean and positive. Be entirely sure about what you’re posting. Make sure to post content that you feel positively reflects you, your creativity, your values, and your skills. Remember that future employers may look at your social media accounts before hiring you. Questionable content can leave a bad impression; this can include pictures, videos, or even opinions that make you seem unprofessional or mean and may end up damaging your reputation. Always think before you post or share negative or inappropriate content. Use the 24-hour rule before posting, allowing yourself 24 hours before posting any content that may be questionable to give yourself time to reflect on whether it is a good idea.
  • Oversharing and geotagging. Never click and tell. It can seem like everyone posts personal information on social media all the time, including where they are and where they live. As noted on the DHS.gov site: “What many people don’t realize is that these seemingly random details are all criminals need to know to target you, your loved ones, and even your physical belongings—online and in the real world. Avoid posting names, phone numbers, addresses, school and work locations, and other sensitive information (whether it’s in the text or in the photo you took). Disable geotagging, which allows anyone to see where you are—and where you aren’t—at any given time.”If you really want to post that picture of your friends at brunch, consider following the concept of #latergram and post your content at a later time than when it actually happened. It is a win-win. You get to share your experience and at the same time still maintain the privacy of your location in real time.
  • Don’t rely on privacy settings. You have a private social media account so you can post anything you want? Nope. Privacy settings make it harder to see your full account, but it’s not impossible. Also, there is always the chance that one of the people with access to your private account could screenshot and share the content. Make sure to keep your social media apps up to date and check the privacy settings frequently. Under no circumstances should you rely on privacy settings to shield inappropriate content. If there is any question that the content is inappropriate, don’t post it.
  • Make sure you’re professional. Keep it classy! Every post is a reflection of you. Your social media accounts allow you to put your best foot forward or stumble if you aren’t careful. A positive social media presence can help create both personal and professional opportunities. Promote your personal brand or what you want people to think of you. And, your high school English teacher was correct—proper spelling and grammar are always a plus.
  • Control your content. Claim your identity on social media. Set up social media accounts and keep the profiles current. You don’t have to join every platform; a few key ones will do. You can also look into apps that will cross-post the content to all of your social media accounts, freeing up some of your valuable time. Use your accounts to engage professionally and personally in a positive way. Your social media accounts should tell the story of you that you want employers and others to see. Google your own name on a regular basis to make sure that that information out there is accurate. If you find incorrect information online, request that the website update it or take it down.

If you follow these few simple recommendations, you are on your way to safely building a positive online reputation. Using social media positively doesn’t mean you can’t have fun and use it to express yourself; however, you want to ensure that you’re okay with anyone seeing everything you post. Once you post something online, it’s out there forever.

Social Posts

Resources including “Social Media Guide” from the Department of Homeland Security offer useful tips, such as the following:

  • Remember: Think before you post! There’s no “delete” button on the internet. Even if you delete a picture only seconds after posting it, chances are someone still saw it. #cyberaware
  • Don’t broadcast your current location. Turn off geotagging features on social apps. #cyberaware
  • Keep some things private from everyone; even on social media. Giving your date of birth with your full name and address gives identity thieves pertinent info. #cyberaware
  • Don’t be afraid to speak up. Tell a friend if you think a post or photo of you is inappropriate. Likewise, stay open-minded if a friend says one of your posts makes them uncomfortable. #cyberaware
  • Limit your social networks to people you know and trust in real life and use the most restrictive privacy settings to limit how much personal info is shared. #cyberaware

Email Signature

Ask staff members to add a tip to their email signature block and link to your institution’s information security page.

Example:

Jane or John Doe
Chief Information Security Officer
XYZ College or University

Use Social Media For Good! Learn more. [Link “Learn more” to Michigan Tech IT’s Cybersecurity Awareness page or link to Stay Safe Online’s page on Managing Your Privacy Settings.]

Resources

Here are some resources to help you manage their social networks wisely:

This content was provided by Educause as a part of their Campus Security Awareness Campaign 2019. This post is part of a larger campaign designed to support security professionals and IT communicators as they develop or enhance their security awareness plans. The campaign is brought to you by the Awareness and Training Working Group of the EDUCAUSE Higher Education Information Security Council (HEISC). View the other monthly blog posts at the security awareness resource page.


Spring 2019 Michigan Tech IT and Student Health and Wellness Food Drive

According to a Spring 2018 Michigan Tech Food Insecurities Survey, about 25% of respondents said students don’t get enough food to eat. Michigan Tech IT and Student Health and Wellness are partnering for a food drive (Feb. 18-22).

You can drop off the food items at the TAC (the new IT service space located in the Library). You will receive a ticket for donating items. At the end of the week, we will have a drawing for an awesome prize.

All items will be donated to the HuskyFAN (Food Access Network)—the student food pantry. Please bring non-perishable items such as:

  • Canned fruit (mandarin oranges)
  • Applesauce (small/individual servings)
  • Canned proteins (salmon or chicken)
  • Instant Pasta Bowls
  • Bags of of rice, grains, or pasta
  • Dry cereal
  • Granola, Protein or Energy Bars
  • Instant Oatmeal
  • Microwaveable Mac and Cheese
  • Juice

These are just some ideas. Please take a look at the HuskyFAN website (https://www.mtu.edu/huskyfan/) to learn more about their mission, hours, and pantry items.

We can help. If you have any questions, please contact us at it-help@mtu.edu or call 7-1111.


Mac Self Service is now Tech Apps

The Mac Self Service application now uses the Michigan Tech brand and is named Tech Apps. This does not affect the functionality of the Self Service app for Mac computers.

Here is the difference:

  • A Michigan Tech Logo replaces the Self Service (JAMF) icon.
  • It listed as Tech Apps instead of Self Service in the Applications folder (alphabetization affects its new order in the list).

Please take a look at the post to see what your screen might look like:

app list

app list

We can help. If you have questions, please contact us at it-help@mtu.edu or call 7-1111.