Category: Google Updates

Google Chrome PDF Policy Change

Michigan Tech IT is changing how Google Chrome handles PDF files on Windows PCs. 

The ability to view the file in Chrome is currently disabled, forcing you to download the file to your computer and open it in Adobe Acrobat. This accommodation was for Michigan Tech forms with auto-expanding text boxes that did not work correctly with Chrome’s built-in PDF viewer. Examples include the Staff Hiring or Yearly Performance Management worksheet.

If you tried to open the form in Chrome you would see the following message:

screenshot showing please wait that appears after downloading pdf with auto-expanding text boxes

This message was confusing and uninformative. It said you should install Acrobat Reader, even though you already had the full Acrobat Professional application installed. To avoid confusion, Michigan Tech IT disabled Chrome from viewing PDFs and forced downloading the file. 

The change produced widespread and unintended consequences. It changed the familiar viewing method on personal computers and broke the Google Sheet print function used by students. Furthermore, it caused problems with Concur.

For these reasons, we are reverting Chrome to its default behavior. 

After selecting a PDF link, Chrome will attempt to display it in the web browser. If the PDF file contains auto-expanding text boxes, the “Please wait…” message will display. Download these PDFs and open them in Acrobat. View the download icon below:

download button located on on the top right corner of the pdf

Michigan Tech departments that have PDF documents with auto-expanding text boxes should configure their website to force the download of the file rather than allowing the browser to decide how to handle the file.

If you have questions about this change or need advice on how to make PDFs linked on your website download directly, we can help. Contact us at it-help@mtu.edu or 906-487-1111.


New Google Calendar Feature

If you need to schedule a meeting, but you’re not sure what time works with everyone’s schedule, Google Calendar’s recently updated feature can help. Here is a step-by-step guide to easily use the new “Meet With…” feature.

  1. To most effectively use the new “Meet With…” feature, start by displaying only your calendar. Unselect all calendars except yours on Google Calendar.
    Only user's calendar present
  2. Next, under the “Meet With…” section on the left navigation menu, enter the name or names of the people you would like in the meeting.
    "Meet With..." input section
  3. After entering the names of everyone you would like to attend the meeting, all calendars will display in your calendar view.
    Calendar with all invitee's calendar showing to view available times.
  4. With everyone’s calendar now visible, you can see all available times to schedule a meeting. Click in an open time slot on your calendar to begin the scheduling process and a menu will pop up for the new event.
    Event pop-up window with invited names and editable fields
  5. This new event will include everyone entered in the “Meet With…” section discussed earlier. You will have the ability to add any additional guests, add a room, add a location, a description, and conferencing options.
  6. Once you click save, it will give you options to send an invitation to the other people you are scheduling the meeting with.

If you have any questions about this new Google Calendar feature, we can help. Contact us at it-help@mtu.edu or call 7-1111.