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Formatting 101 Seminar Series Continues

The Graduate School is pleased to announce the final two seminars in its summer seminar series, “Formatting 101.” These short seminars (approximately 30-minutes, followed by time for your questions) are designed for students formatting their dissertation, thesis, or report.  Each seminar will be held in Fisher 138 beginning at 2:30pm and will also be live streamed. Please register so we can plan for your attendance and provide information about the live stream for our off campus participants.

  • June 14, 2017 – Copyright for Dissertations and Theses – the basics of using copyrighted material in your document
  • June 28, 2017 – How to Check and Fix your Document – how to check and fix your document using Adobe Acrobat

Seminar materials are archived online if you’re unable to attend the live event.

Formatting 101: New Fall Seminar Series

Students preparing a dissertation, thesis, or report are invited to a new seminar series this summer designed to answer the questions we most commonly see in the Graduate School.  Faculty and staff who assist students are also welcome to attend.  The general format will be a 30 minute presentation with time for your questions.

Our first seminar will be “Formatting 101: Using the Guide and Template.”  We’ll discuss how you can use the Guide to find the formatting rules, and the template for signature/approval pages.  Additional details:

1. Formatting 101: Using the Guide and Template

  • Date: 09/26/2017
  • Time: 4:05 – 4:55pm
  • Place: Fisher 138 or live stream

2. Formatting 101: Copyright for Dissertations and Theses

  • Date: 10/10/2017
  • Time: 4:05 – 4:55pm
  • Place: Fisher 138 or live stream

3. Formatting 101: How to Check and Fix your Document

  • Date: 10/24/2017
  • Time: 4:05 – 4:55pm
  • Place: Fisher 138 or live stream

Please register to attend on campus or to view the live stream for each of them so that we can plan for your attendance.  Individuals who register for the live stream will receive log in information three hours before the event.

All materials (including video when available) from all Graduate School seminars are archived online.

Nominations Open for 2025 MAGS Excellence in Teaching Awards

Nominations are now open for the 2025 MAGS/ProQuest Distinguished Thesis Award. Please submit nominations to the Graduate School no later than 4pm, October 21, 2024, following our online instructions. This year, nominations are being accepted from dissertations in the fields of:

  1. Social Sciences
  2. Mathematics, Physical Sciences, and Engineering

Michigan Tech may nominate one student in each field. Master’s students who have completed all of their degree requirements between July 1, 2022, and June 30, 2024, are eligible. The fields of competition for 2026 will be humanities and biological and life sciences.

Nominations must be delivered to Debra Charlesworth in the Graduate School no later than 4 p.m. on October 21, 2024. Please e-mail nominations to gradschool@mtu.edu.  Contact Debra Charlesworth (gradschool@mtu.edu) if you have any questions about the competition.

Reviewing a scheduling request for a final oral examination

Students schedule their final oral examination (“defense”) by submitting information about their dissertation, thesis, or report and defense though their Degree Progress Checklist.

When a defense request is submitted by the student, the committee will be notified of the details and the advisor will also be notified to review the request in Workflow. If the advisor is missing the appropriate roles to review the workflow, the Graduate School will be notified immediately and will initiate updating the faculty record. Banner access for advisors is described on our web page. Please contact the Graduate School if there are any technical issues.

The advisor will log into Banner Workflow and select the scheduling request to review from their worklist. It is expected that faculty will review these requests within two business days.

Advisors will review the information provided by the student.

A portion of the form to show the scheduling information submitted by the student for the defense.

After reviewing the information, select “Approve” or “Reject” at the bottom of the page.

At the bottom of the scheduling request, select “Approve” or “Reject”

Return to the top of the form and select “Complete” to save the approval decision.

At the top of the form, select “Complete” to save the approval decision.

The committee, advisor, and student will be notified of the advisor’s decision. If the decision is to approve the defense scheduling, the graduate program director and assistant will also be notified. Committee members who are not Michigan Tech employees may not be notified; please confirm details with them individually.

If the committee does not receive the dissertation, thesis, or report with sufficient time for review prior to the defense, the advisor may request that the defense be rescheduled. Please contact the Graduate School to reschedule the defense.

2014 Graduate Student Research Grant Program

The NCAA Research Committee is pleased to announce the 2014 NCAA Graduate Student Research Grant Program.

The NCAA Research Committee invites research proposals within the general topic areas of student-athlete well-being and college athletics participation.  Research grants are available for graduate students only and are intended to support the student while conducting research to be used for a doctoral dissertation, master’s thesis or external publication.  Awards for these one-time research grants are set at a maximum of $7,500.

Fair use in academia

Students who wish to use copyrighted materials in a thesis or dissertation must show that they have the ability to republish those materials.  One argument students can use is that their use is “fair use.”  This provision of US Copyright allows the reuse of materials if certain conditions are met.  Students sometimes think that all educational use of materials is fair use, but a recent court case illustrates that this is not true.

In order to use copyrighted materials in a thesis or dissertation, there are three simple steps:

  1. Determine if permission is needed to republish copyrighted materials
  2. Obtain permission for copyrighted materials (if necessary)
  3. Document the ability to republish copyrighted materials.

The Graduate School has helpful resources online, including a seminar from our copyright librarian.  Check them out!

Defense scheduling moved to MyMichiganTech

The Graduate School is pleased to announce that final oral examinations (“defenses”) can now be scheduled on MyMichiganTech. This applies to students scheduling a defense of their dissertation, thesis, or report.  

Students will log into MyMichiganTech to complete a scheduling request, and their advisor will log into the Workflow system to review that request and make a decision. Email notifications will be sent throughout the process. A student tutorial and advisor tutorial with screenshots is available on our blog, as well as a presentation in our seminar archive. A complete overview of the process to complete a dissertation, thesis, or report is available online.

A few things to note:

  • Students who have already completed their defense or have a defense already scheduled with the Graduate School do not need to repeat this process on MyMichiganTech.
  • Faculty will need to log into the Workflow system to approve defenses. Please refer to our advisor tutorial.
  • The Graduate School will continue to accept PDF forms this semester if a student has already started that process with their advisor.
  • Please delete any PDF forms that have been saved to use later. Always go to our website for the most current information and forms.
  • This process applies to the final oral examination, and not to other examinations such as a qualifying examination or research proposal examination. 
  • Graduate programs should remove references and links to the “pre-defense form” from their website and handbooks, as this process replaces the form.

The Graduate School would like to thank our colleagues in EAS for their hard work on this project. For any questions, please contact the Graduate School.

CGS/ProQuest Distinguished Dissertation Award – Summer 2024 – Xuewei Cao

I am currently a Postdoctoral Research Scientist at Columbia University and Memorial Sloan Kettering Cancer Center. I obtained my Ph.D. degree in the Department of Mathematical Sciences in Spring 2023. My advisor is professor Qiuying Sha. Prior to joining MTU, I obtained a Master’s degree in System Theory from the School of Systems Science at Beijing Normal University (2018) and a Bachelor’s degree in Statistics from the Department of Mathematical Sciences at Heilongjiang University (2015).

My research is in statistical genetics. I focus on the development of novel statistical methods and efficient bioinformatical tools to find genetic variants or genes related to complex diseases and traits. My thesis title is “Statistical methods for gene selection and genetic association studies”. One of my main projects in my thesis is incorporating the genotype and phenotype association network to simultaneously analyze multiple phenotypes and multiple genotypes and improve the power to identify genes that are associated with complex diseases by using the constructed network. I also work on serval collaborative interdisciplinary projects falling in statistical genetics, RNA sequencing data analyses, clinical statistical problems, etc.

I would like to express my deepest gratitude to my advisors Professor Qiuying Sha and Professor Shuanglin Zhang for all of their valuable guidance and support through my PhD journey and beyond, and I am extremely grateful to the graduate program in Math Department for their constant help and generous support throughout my entire graduate school studies I also want to thanks to Dr. Kui Zhang, Dr. Weihua Zhou, and Dr. Hairong Wei for their endorsement and support with several professional projects in my thesis. Thank you all for your support and for endorsing this nomination.

Introducing MyMichiganTech

MyMichiganTech is a personalized website that will allow students to quickly and easily see their current student status. You will also be able to get direct access to Gmail, Canvas, banweb and more from MyMichiganTech – think of this as the first place to go every morning! The Graduate School is pleased to introduce it to you and looks forward to receiving your feedback on how we can improve it in the future.

Navigate to MyMichiganTech.mtu.edu and log in with your Username and ISO Password (just like Canvas, e-mail, or any other campus service)

Picture of MMT log in
The login screen for MyMichiganTech

The homepage has news, events, and weather. Click on the “Current Students” tab (outlined in a red box below) to show information about your current status. Depending on the services you use at the University, such as financial aid, or campus housing, different options will appear.

MyMichiganTech welcome screen.
MyMichiganTech welcome screen.

Military Man Addresses Leadership through Service

Published in Tech Today

by John Gagnon, promotional writer

“Service is the rent we pay to occupy the earth,” said Otha Thornton Tuesday night when he addressed about fifty people on an ethic of leadership that focuses on helping others.

“Take care of your people,” the popular military man counseled the group of mostly students. “Listen to your people.” Such service, he said, “can lead to great things.”

It was Thornton’s first trip back to Tech since helping lead the Army ROTC program from 1999 to 2001, when he also earned a master’s degree in rhetoric and technical communication. He will return to campus in May as Spring Commencement speaker.

He is visiting Tech in part to participate in Black History Month. He is scheduled to speak at noon today, Thursday, Feb. 26, about what the military means to African Americans. The session is at noon in the Memorial Union Red Metal Room. The King-Chavez-Parks Visiting Scholars Program, through the Office of Institutional Diversity, supported Thornton’s visit, as did Omicron Delta Kappa, the national student leadership society.

Thornton, a lieutenant colonel, joined the army simply to serve his country for four years. He says that the opportunities have stretched that stint to 20 years. “No regrets,” he said.

His duties have taken him from Hawaii to Upper Michigan, from Germany to Washington DC, where he now works as a presidential communications officer in the White House Communications Agency, located in the Executive Office Building. The agency numbers 1,200 people. He supervises 26.

He has had such duties as traveling to Arizona as part of an advance team to set up all the communications for a fundraising visit by former president Bush on behalf of John McCain during the run for president. In his two years in his current position, he has worked directly on four presidential events.

Asked how he felt about a black president, Thornton responded: “If you work hard and have your things in order, America is a great land of opportunity.”

When he was stationed in Texas, Thornton, a native of Georgia, was overjoyed to get orders for the ROTC program at Georgia Tech. At the last minute, his assignment switched to Michigan Tech.

He looked up Upper Michigan on the web and found out the winter would be the same as he had encountered in northern Japan: cold and snow, which he hated. He begged, “I’ll go to Kuwait. I’ll go to Korea–anyplace but northern Michigan.” His pleas were unanswered, and he was bummed. Then he came to Michigan Tech. “I’m glad I did. It was wonderful. The people are so friendly.” He singled out Associate Professor Patricia Sotirin and Professor Robert Johnson.

Early in his career, Thornton was in intelligence. Lately, he has been in human resources. In May he will go to Afghanistan as a personnel officer, basically helping to direct the “flow of people” who are being deployed there as part of the surge in the number of troops being sent to that country. He will leave behind two children, one in high school and one in college, and his wife, Caryn, a high school administrator.

It’ll be his first posting in a war zone, if you don’t count anti-drug and anti-human trafficking operations in Latin America.

He takes his new duty in stride, for he believes that where he is, is where he’s supposed to be.

His community service includes the National Board of Directors of the Parent Teacher Association and the Boy Scouts.

He told the students that, despite the ailing economy, there are many job opportunities in government and the military. He personally knows a dozen Tech alumni who work in the National Security Agency.

One student at Thornton’s speech definitely got message. Joe Scheinkoenig, a senior in electrical engineering from Waukesha, Wis., and a member of ODK, summed up the gist of the presentation: “You should put your workers first, then what you need from them will come.”