Human Resources News Blog

Author: Emily TNiemi

2022 Seasonal Day

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Michigan Tech will provide a paid Seasonal Day on Wednesday, December 28, 2022, in addition to its regularly scheduled holidays for employees.

Employees whose services are necessary on campus on this day will receive equal time off at a later date in coordination with their supervisors.

The University will resume its regular holiday schedule in 2023.

Time Reporting Instructions:

Both hourly and exempt employees should use Earn Code 320 “Seasonal Day” for December 28, 2022, when completing their timesheets for Bi-weekly 01 (December 25, 2022 – January 7, 2023). This earn code will become available for use within the time reporting systems for BW 01. Employees who are using equal time off at a later date should also report those hours under the Earn Code 320.

General questions regarding the Seasonal Day can be directed to humanresources@mtu.edu or 487-2280.

Time reporting questions for the Seasonal Day can be directed to payroll@mtu.edu or 487-2130.

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US Travel Guidance for the Holiday Season by Fragomen

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  • Foreign nationals planning to travel internationally and return to the United States this holiday season should consider several additional factors, including evolving COVID-19 policies worldwide, updated U.S. vaccinations requirements, and continued reduced operations at many U.S. consulates.
  • If you will need to apply for a visa while abroad, be prepared for limited consular appointments in certain regions, possible delays in visa issuance, and potential appointment cancellations due to changing COVID-19 local conditions.
  • Ensure that all of your travel documentation is accurate and contains sufficient validity to minimize reentry issues.

This alert is for information purposes only. For more information, please visit the original post on the Fragomen website.

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Thanksgiving Holiday Payroll Schedule

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In observance of the Thanksgiving holiday, the University will be closed on Thursday, November 24 and Friday, November 25. The deadlines for Payroll and HRIS forms for the Off-Cycle week ending November 25 will be adjusted as shown below:

Please be sure that all web time approvers have a designated PROXY set up.

  • Status Forms & EPAF Submissions: Wednesday, 11/23/22 at Noon
  • Deduction Forms: Wednesday, 11/23/22 at Noon
  • Off-Cycle Requests: Tuesday, 11/22/22 at Noon
  • Reallocations Submission: Tuesday, 11/22/22 at Noon

For instructions on how to set up a proxy, please click here.

Have a safe and happy holiday!

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TIAA November Webinars

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Michigan Tech employees are invited to join the Benefits Office for these free, online, live financial health webinars offered through TIAA this November.

  • Inside Money: Managing Income and Debt – November 8, 2022 at 3:00pm
    • Discover how to help make your money work harder by using your cash flow more effectively, developing good saving habits and better managing debt.
    • Register for the November 8 Webinar

  • The Power of Savings – November 9, 2022 at 3:00pm
    • Whether you’re the kind of person that lives and spends in the now or plans for what’s ahead, there are always ways to save smarter. You’ll learn a number of strategies for better managing your money so you have the knowledge and confidence to pay your bills, save for a riany day, and achieve any larger financial goals you’ve set for yourself.
    • Register for the November 9 Webinar

  • Financial Housekeeping for Now and Later – November 10, 2022 at 12:00pm
  • Money at Work 2: Sharpening Investment Skills – November 10, 2022 at 3:00pm
    • Feel more secure in your savings strategy by verifying you’re on the right track. And if you’re off track, know what adjustments you need to make. Learn how to plan your investments and hold on to as much of your nest egg as possible.
    • Register for the November 10 (3:00pm) Webinar

  • Lifetime Income: Market-proof your Retirement – November 16, 2022 at 3:00pm
    • You diversify your investment portfolio before retirement to help offset risk. A similar strategy can help see you through retirement. Learn how creating a diversified income plan – one that uses a combination of income sources and includes annuity income that’s guaranteed for life – can help reduce the risks you may face in retirement and ensure you have income that never runs out.
    • Register for the November 16 Webinar

These webinars count toward Option 2 in your Husky Health Checklist. Follow Michigan Tech Wellness on Facebook for upcoming health and wellness initiatives supported by the Benefits Office, which may count toward your 202 Husky Health Checklist.

All webinars are recorded and available for viewing 90 days after the live event. Visit TIAA.org/webinars to register or watch past presentations on demand.

Watch for more information on upcoming December webinars in Tech Today!

Spanish Speaking Webinars: Starting in 2022, TIAA is offering financial education webinars in Spanish. The webinars can be accessed here.

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October “Get Outside” Challenge via Facebook

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MTU Wellness challenges you to get outside at least 4 days a week for at least 20 minutes in the month of October!

Participants will be entered in a raffle for a chance to win a $40 gift certificate to Coppler Farm.

This Challenge runs from October 1 to October 31, 2022. The winner of the raffle will be announced after October 31 on the MTU Wellness Facebook page!

Week 1: October 1 – 9
Week 2: October 10 – 16
Week 3: October 17 – 23
Week 4: October 24 – 31

To be eligible for the raffle:

  • Like & Share the “Get Outside” Challenge Facebook Post with a coworker/colleague employed at MTU
  • Must be a Michigan Tech Employee to win
  • Comment on the MTU Wellness daily Facebook posts with your activity (photos welcome!)

Questions about the October Challenge can be left in the comments section via Facebook.

Need inspiration?

  • Read a book
  • Walk/Run
  • Bike, Rollerblade, ATV, etc.
  • Yard Work
  • Play with a pet
  • Visit with a friend
  • Watch a sunrise/sunset
  • Watch a sporting event

Need extra accountability? Challenge a friend to do it with you!

For more information about Coppler Farm, visit their Facebook page.
Coppler Farm: “Come Riding”
Trail Rides, Lessons, Boarding
copplerfarm@up.net
906-201-1374
12080 North Laird Road
Pelkie, MI 49958

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Blue Cross Blue Shield Liaison Visit

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Please join Blue Cross Blue Shield of Michigan Group Service Liaison, Tamara Yates, as she helps you understand your Michigan Tech employee BCBS health plan. Tammy will be on campus Tuesday, October 4th, 2022 from 11:00 a.m. to 1:00 p.m. in MUB Alumni Lounge A (107A) to educate you on the following:

  • BCBS Health Benefits
  • BCBS Claims
  • Using the BCBS Website
  • Understanding Your Explanation of Benefits (EOB)

No appointment is necessary, simply show up!

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On-Campus Meetings with TIAA Consultant

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Ryan Hallowell from Teachers Insurance and Annuity Association of America (TIAA) will be available on Michigan Tech’s campus on the following dates and times for one-on-one-sessions:

  • Tuesday, September 27 – 10:00 a.m. to 4:00 p.m. | MUB Datolite Room
  • Wednesday, September 28 – 10:00 a.m. to 4:00 p.m. | MUB Superior Room
  • Thursday, September 29 – 10:00 a.m. to 4:00 p.m. | MUB Datolite Room

No matter where you are in life – just getting started or planning for retirement – a session with TIAA can help you create a plan for your goals. There is no additional cost – it’s part of your retirement plan! You’ll get answers to these questions and more:

  • Am I invested in the right mix of investments to help meet my goals?
  • Am I saving enough to create the retirement income I need?
  • How do I take income from my retirement account once I stop working?

RSVP today, as space is limited.

Register for sessions with TIAA directly (click Schedule under the Your Employer category and select Michigan Tech from the dropdown menu).
Or, register by calling 800-732-8353 on weekdays between 8:00 a.m. and 8:00 p.m.

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Labor Day Holiday Schedule

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Due to the Labor Day Holiday on Monday, September 5, 2022, deadlines for payroll forms will be as follows for the pay period of August 21 through September 3, 2022 (Biweekly 18). As a department timekeeper, it is your responsibility to share this information with all employees in your department.

*Please be sure that all web time approvers have a designated PROXY set up.

Status Forms Due to Human Resources Thursday, 8/25/22 at 12:00 PM
EPAF Submissions Thursday, 8/25/22 at 12:00 PM
Deduction Forms Tuesday, 8/30/22 at 12:00 PM
Electronic Time Submission Friday, 9/2/22 at 12:00 PM
Web Time Entry Approval Friday, 9/2/22 at 2:00 PM

For instructions on how to set up a Proxy, please visit:

Web Time Entry Quick Reference Guide for Approvers

Have a safe Labor Day!

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Memorial Day Holiday Schedule

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Due to the Memorial Day Holiday on Monday, May 30th, 2022, deadlines for payroll forms will be as follows for the period May 15th through May 28th, 2022 (Bi-weekly 11). As a department timekeeper, it is your responsibility to share this information with all employees in your department.

Please be sure that all web time approvers have a designated PROXY set up.

-Status Forms Due to Human Resources: Thursday, 5/19/22 at Noon
-EPAF Submissions: Thursday, 5/19/22 at Noon
-Deduction Forms: Tuesday, 5/24/22 at Noon
-Electronic Time Submission: Friday, 5/27/22 at Noon
-Web Time Entry Approval: Friday, 5/27/22 at 2:00PM

For instructions on how to set up a proxy, please click here.

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How to Record Comp Time

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Eligible hourly employees will track their compensatory time balance using their time entry method (web time entry, department time entry, Time Clock Plus, paper time sheet). To use this feature, employees will record two different earning types; one to build the balance and one to use the balance. After each pay period is processed, the employee and their time entry approver can view the new compensatory time balance via Banweb.

Below is how the new compensatory time tracking will be recorded for each of the different time entry methods:

Web Time Entry
The earning type “Comp Time Earned” will be used to accrue (add) hours to the Compensatory Time balance.
The earning type “Comp Time Taken” will be used to reduce (subtract) hours from the Compensatory Time balance.

Time Clock Plus
The job code “Comp Time Earned” will be used to accrue (add) hours to the Compensatory Time balance.
The job code “Comp Time Taken” will be used to reduce (subtract) hours from the Compensatory Time balance.

Department Time Entry
The earnings code 450 will be used to accrue (add) hours to the Compensatory Time balance.
The earnings code 460 will be used to reduce (subtract) hours from the Compensatory Time balance.

Paper Time Sheet
The earn code 450 will be used to accrue (add) hours to the Compensatory Time balance.
The earn code 460 will be used to reduce (subtract) hours from the Compensatory Time balance.

If you have any questions, please contact Payroll Services at payroll@mtu.edu

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