Information on digitally signing Graduate School forms, an email to students

Dear students,

The Graduate School recognizes that signing paper forms will be difficult or impossible for the coming weeks.  Many staff, faculty, and students will be working remotely, and since the University does not have a secure way to sign PDF forms and validate that the signatures are from the person shown, we will be suggesting the following process for submitting forms that require signatures.

Students should download the form, complete the form, and email to the first person who needs to sign. That person can forward the form to the Graduate School (gradschool@mtu.edu) or to the next person to sign the form, indicating their approval in the email.  Many forms only require one signature. When emailing forms, it is best to email one form per student per email so the forms can be appropriately routed to the correct staff member. If forms are emailed directly from faculty, then the Graduate School will be able to verify that faculty have appropriately approved the forms. Digital signatures are not necessary, and some of our forms will not allow them to be added.

An alternative way would be to print and sign the form as usual and either photograph or scan using a phone.  There are many excellent scanning programs for iPhones and Android devices. The free version of Genius Scan is one such app you might use. Students can submit scans to Canvas, or scans can be emailed to gradschool@mtu.edu.

Whatever method you select, please submit the form only once. Multiple submissions delays processing.
We are here to help.  Please let us know what questions or suggestions you might have.

Sincerely,
Graduate School


This email account is monitored by staff in the Graduate School.  Please reply to this email with any questions you have.
Michigan Tech Graduate School
gradschool@mtu.edu
906-487-2327 (voice)
906-487-2284 (fax)

Resources for current students:
http://www.mtu.edu/gradschool/resources-for/students/


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