Day: October 6, 2020

Reviewing a scheduling request for a final oral examination

Effective spring 2021, students will schedule their final oral examination (“defense”) by submitting information about their dissertation, thesis, or report and defense to MyMichiganTech.

When a defense request is submitted by the student, the committee will be notified of the details and the advisor will also be notified to review the request in Workflow. If the advisor is missing the appropriate roles to review the workflow, the Graduate School will be notified immediately and will initiate updating the faculty record. Banner access for advisors is described on our web page. Please contact the Graduate School if there are any technical issues.

The advisor will log into Banner Workflow and select the scheduling request to review from their worklist. It is expected that faculty will review these requests within two business days.

Advisors will review the information provided by the student.

A portion of the form to show the scheduling information submitted by the student for the defense.

After reviewing the information, select “Approve” or “Reject” at the bottom of the page.

At the bottom of the scheduling request, select “Approve” or “Reject”

Return to the top of the form and select “Complete” to save the approval decision.

At the top of the form, select “Complete” to save the approval decision.

The committee, advisor, and student will be notified of the advisor’s decision. If the decision is to approve the defense scheduling, the graduate program director and assistant will also be notified. Committee members who are not Michigan Tech employees may not be notified; please confirm details with them individually.

If the committee does not receive the dissertation, thesis, or report with sufficient time for review prior to the defense, the advisor may request that the defense be rescheduled. Please contact the Graduate School to reschedule the defense.


Scheduling a final oral examination

A final oral examination (“defense”) is a milestone for students completing a dissertation, thesis, or report. To schedule a defense, students must log into MyMichiganTech and navigate to the Current Students tab.

In the “Dissertation, Thesis, or Report” area in the center column, students will see a link to schedule their final oral examination. If this section is blank, please contact the Graduate School for assistance.

A link to schedule a final oral examination is on the Dissertation, Thesis, or Report status area.

Please review the information at the top of the form. If there are any errors, please contact the Graduate School for assistance. Screenshots are very helpful.

Please complete the form with the following information:

  • The title of the dissertation, thesis, or report (55 characters per line; 4 lines maximum)
  • The date of the defense (must be at least two weeks into the future)
  • Start time of the defense
  • Building (select “Virtual defense – online only” if there isn’t a physical location)
  • Room (only required if there is a physical location)
  • URL for virtual attendance
    • Required for virtual defenses, optional for physical defenses
    • Passwords are not allowed as defenses must be public
    • Waiting rooms are recommended (Zoom waiting room support)

Click “Submit” when you have completed entering the information. A confirmation page will appear.

Confirmation page once a final oral examination scheduling request has been submitted.

The student, committee, and advisor will receive a confirmation email with the information provided by the student. The student should ensure that the required items listed in the email have been completed. Committee members who are not Michigan Tech employees may not be notified; please confirm details with them individually.

The advisor will receive an email from the Graduate School and can approve or reject the request online. All committee members with a Michigan Tech email address and the student will be notified of the decision. Committee members who are not Michigan Tech employees may not be notified; please confirm details with them individually. If the defense request is approved, the graduate program director and assistant will also be notified.