Graduate School Newsblog

Tag: Graduate School

Submission and Formatting 101: Master the Dissertation, Thesis, and Report Process

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Students who are completing a dissertation, thesis, or report are invited to join the Graduate School to learn about the resources available to them to assist in scheduling their defense, formatting their documents, and submitting their documents.  In one afternoon, you can learn everything you need to be successful and complete your degree in a timely fashion!  Faculty and staff who assist students with submissions are also welcome to attend.  Attend the entire event, or stop in for the seminar that interests you.

  • When: Wednesday, September 15, 2021, 2 – 4pm (see detailed schedule below)
  • Who: Students completing a dissertation, thesis or report; faculty and staff who assist students with submission
  • Where: Alumni Lounge B & C; (register to attend online and receive participation instructions)
  • Registration: Please register to receive handouts via email or attend online. The seminar will be available online as well as on campus.

If you are unable to join us, the event will be taped and available online after the event. The previous semester’s seminars are always available online.

Information on submitting, formatting, and more can be found online for dissertations and theses or reports.

Detailed schedule

  • 2:00 – 3:00 p.m. – Submission 101
    Learn what is required to submit your document to the Graduate School and the deadlines for the upcoming semester.  Best for students who are completing their degree this semester or next semester.
  • 3:00 – 4:00 p.m. – Formatting 101-103
    Learn about templates, checking your document with Adobe Acrobat, and how to use copyrighted materials. You’ll also learn where resources are on the web page so you can learn more about the topics that interest you.
  • 4:00 – 4:30 p.m.: Questions
    Have a question that hasn’t been answered yet? We’ll be available to answer any additional questions you have.
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How to review a dissertation, thesis, or report

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Beginning in fall 2021, faculty advisors will be asked to review and approve dissertations, theses, and reports in Digital Commons. This will replace the Approval form, and will allow faculty to see the work their student has submitted and be notified when it is published. This process is similar to reviewing a journal article.

When your student submits their work to Digital Commons, the Graduate School will assign the work to the primary advisor to review. This is a manual process that will generally be completed on business days from 8am-5pm. You will receive an email requesting you review the submission – click on the link in your email. The email will be from “Michigan Tech Graduate Publications” and “@dcmtu.bepress.com”.

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Spring 2022 PHF Graduate Assistantship Nominations Open

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Applications for Spring 2022 PHF Graduate Assistantships are being accepted and are due no later than 4pm, October 19, 2021 to the Graduate School. Instructions on the application and evaluation process are found online. Students are eligible if all of the following criteria are met:

  1. Must be a PhD student conducting a research or outreach project that will promote and/or improve the overall health of Houghton, Keweenaw, Baraga, and Ontonagon communities.
  2. Must be a PhD candidate at the time of application.
  3. Must be 2 years after starting the graduate program at the time of application.
  4. Must not be a prior recipient of a PHF Graduate Assistantship.
  5. Preference will be given to applicants with long-standing local connections to Houghton, Keweenaw, Baraga, or Ontonagon county.

Priority will be given to students originally from Houghton, Keweenaw, Baraga, or Ontonagon counties. Non-resident students and international students are encouraged to apply if their health research is applicable to health needs and job shortages of our local community (obesity research, rural health, medical informatics, drug delivery and lab testing, physical therapy, etc.).

These assistantships are available through the generosity of the Portage Health Foundation. They are intended to recognize outstanding PhD talent in health-oriented research areas. Applicants should be a catalyst for promoting and improving the overall health of Houghton, Keweenaw, Baraga, and Ontonagon communities through one of the following:

  • health research and technology development
  • health education or preventive and wellness initiatives
  • rural healthcare access, informatics, and assessment of care

Students who receive full support through a PHF Graduate Assistantship may not accept any other employment. For example, students cannot be fully supported by a PHF Graduate Assistantship and accept support as a GTA or GRA.

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Spring 2022 Finishing Fellowship Nominations Open

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Applications for Spring 2022 finishing fellowships are being accepted and are due no later than 4pm, October 21, 2021 to the Graduate School. Please email applications to gradschool@mtu.edu.

Instructions on the application and evaluation process are found online. Students are eligible if all of the following criteria are met:

  1. Must be a PhD student.
  2. Must expect to finish during the semester supported as a finishing fellow.
  3. Must have submitted no more than one previous application for a finishing fellowship.
  4. Must be eligible for candidacy (tuition charged at Research Mode rate) at the time of application.
  5. Must not hold a final oral examination (“defense”) prior to the start of the award semester.

Finishing Fellowships provide support to PhD candidates who are close to completing their degrees. These fellowships are available through the generosity of alumni and friends of the University. They are intended to recognize outstanding PhD candidates who are in need of financial support to finish their degrees and are also contributing to the attainment of goals outlined in The Michigan Tech Plan. The Graduate School anticipates funding up to ten fellowships with support ranging from $2000 to full support (stipend + tuition). Students who receive full support through a Finishing Fellowship may not accept any other employment. For example, students cannot be fully supported by a Finishing Fellowship and accept support as a GTA or GRA.

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Submission and Formatting 101 for Summer 2021

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Students who are completing a dissertation, thesis, or report are invited to join the Graduate School to learn about the resources available to them to assist in scheduling their defense, formatting their documents, and submitting their documents.  In one afternoon, you can learn everything you need to be successful and complete your degree in a timely fashion!  Faculty and staff who assist students with submissions are also welcome to attend.  Attend the entire event, or stop in for the seminar that interests you.

  • When: Wednesday, May 19, 2021, 2 – 4pm (see detailed schedule below)
  • Who: Students completing a dissertation, thesis or report; faculty and staff who assist students with submission
  • Where: Zoom webinar; (register to attend online and receive participation instructions)

If you are unable to join us, the event will be taped and available online after the event. The previous semester’s seminars are always available online.

Information on submitting, formatting, and more can be found online for dissertations and theses or reports.

Detailed schedule

  • 2 – 3pm – Submission 101 Learn what is required to submit your document to the Graduate School and the deadlines for the upcoming semester.  Best for students who are completing their degree this semester or next semester.
  • 3 – 4pm – Formatting 101-103: Word, Acrobat and Copyright
    • Learn how to find what you need in the Guide and use a Word template to create a perfectly formatted document the first time. 
    • Learn how to use Adobe Acrobat to check your document to ensure it meets our formatting requirements and correct it without recreating the PDF.
    • Learn how to use copyrighted materials in your document, including papers you have published as well as materials created by someone else.
  • 4pm – ?: Final questions Have a question that hasn’t been answered yet? We’ll be available to answer any additional questions you have.
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Fall 2021 Finishing Fellowship Nominations Open

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Applications for Fall 2021 finishing fellowships are being accepted and are due no later than 4pm, June 30, 2021 to the Graduate School. Please email applications to gradschool@mtu.edu.

Instructions on the application and evaluation process are found online. Students are eligible if all of the following criteria are met:

  1. Must be a PhD student.
  2. Must expect to finish during the semester supported as a finishing fellow.
  3. Must have submitted no more than one previous application for a finishing fellowship.
  4. Must be eligible for candidacy (tuition charged at Research Mode rate) at the time of application.
  5. Must not hold a final oral examination (“defense”) prior to the start of the award semester.

Finishing Fellowships provide support to PhD candidates who are close to completing their degrees. These fellowships are available through the generosity of alumni and friends of the University. They are intended to recognize outstanding PhD candidates who are in need of financial support to finish their degrees and are also contributing to the attainment of goals outlined in The Michigan Tech Plan. The Graduate School anticipates funding up to ten fellowships with support ranging from $2000 to full support (stipend + tuition). Students who receive full support through a Finishing Fellowship may not accept any other employment. For example, students cannot be fully supported by a Finishing Fellowship and accept support as a GTA or GRA.

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Defense scheduling moved to MyMichiganTech

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The Graduate School is pleased to announce that final oral examinations (“defenses”) can now be scheduled on MyMichiganTech. This applies to students scheduling a defense of their dissertation, thesis, or report.  

Students will log into MyMichiganTech to complete a scheduling request, and their advisor will log into the Workflow system to review that request and make a decision. Email notifications will be sent throughout the process. A student tutorial and advisor tutorial with screenshots is available on our blog, as well as a presentation in our seminar archive. A complete overview of the process to complete a dissertation, thesis, or report is available online.

A few things to note:

  • Students who have already completed their defense or have a defense already scheduled with the Graduate School do not need to repeat this process on MyMichiganTech.
  • Faculty will need to log into the Workflow system to approve defenses. Please refer to our advisor tutorial.
  • The Graduate School will continue to accept PDF forms this semester if a student has already started that process with their advisor.
  • Please delete any PDF forms that have been saved to use later. Always go to our website for the most current information and forms.
  • This process applies to the final oral examination, and not to other examinations such as a qualifying examination or research proposal examination. 
  • Graduate programs should remove references and links to the “pre-defense form” from their website and handbooks, as this process replaces the form.

The Graduate School would like to thank our colleagues in EAS for their hard work on this project. For any questions, please contact the Graduate School.

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Dissertation, Report, and Thesis Updates for Spring 2021

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Graduate faculty, graduate students, and graduate program assistants are invited to attend a seminar that will present updates to the process to schedule a final oral examination (“defense”) effective spring 2021:

Beginning in mid-March, the process to schedule a defense will move online to MyMichiganTech. At the seminar, we will describe the process and be available to answer any questions you have. 

For those who cannot attend, a recording will be available on our seminar archive and a student tutorial and advisor tutorial with screenshots is available now on our blog. Please contact the Graduate School (gradschool@mtu.edu) with any questions.

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Smart Start Seminar – January 20, 2021

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New graduate students to Michigan Tech are invited to our virtual Smart Start.  In Smart Start, we’ll introduce students to resources and policies to assist them to have a successful start to their graduate career. It will be especially useful for students in their first year, but all students are welcome to attend. The seminar will be recorded for any students who cannot attend the zoom meeting.

The seminar will be on January 20, 2021 beginning at 2:00pm via Zoom.  Please register online to receive streaming information and reminders to attend.

It will be taped and available online for those unable to attend at that time.

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Summer 2021 Finishing Fellowship Nominations Open

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Applications for Summer 2021 finishing fellowships are being accepted and are due no later than 4pm, March 3, 2021 to the Graduate School. Please email applications to gradschool@mtu.edu.

Instructions on the application and evaluation process are found online. Students are eligible if all of the following criteria are met:

  1. Must be a PhD student.
  2. Must expect to finish during the semester supported as a finishing fellow.
  3. Must have submitted no more than one previous application for a finishing fellowship.
  4. Must be eligible for candidacy (tuition charged at Research Mode rate) at the time of application.
  5. Must not hold a final oral examination (“defense”) prior to the start of the award semester.

Finishing Fellowships provide support to PhD candidates who are close to completing their degrees. These fellowships are available through the generosity of alumni and friends of the University. They are intended to recognize outstanding PhD candidates who are in need of financial support to finish their degrees and are also contributing to the attainment of goals outlined in The Michigan Tech Plan. The Graduate School anticipates funding up to ten fellowships with support ranging from $2000 to full support (stipend + tuition). Students who receive full support through a Finishing Fellowship may not accept any other employment. For example, students cannot be fully supported by a Finishing Fellowship and accept support as a GTA or GRA.

Continue Reading →