Author: bawells

Using the Redaction Tool in Adobe Acrobat Pro

One of the requirements for a Thesis, Dissertation, or Report to pass our formatting checks to make sure that all signatures in your document are properly obscured to protect the identity of the signer.  To help you figure this out, we’ve created a step by step blog post on how you can use the Redact tool in Adobe Acrobat Pro to remove signatures.

To begin, you will need to open your document or the letter which you need to redact a signature from in Adobe Acrobat Pro. Make sure that you are using Acrobat Pro as the redaction tool is not available in Adobe Reader.

Example
We will use this example letter to guide you through the redaction process.

Once you have the document open in Adobe Acrobat Pro, you will want to locate the Actions menu on the right side of your screen. This is often just a small arrow as pictured below.

Expand Actions Menu
Expand the Actions Menu to see all of the Actions that Adobe Acrobat Pro has to offer.

Once this menu has been expanded, click on More Tools to find the Redact tool.

More Tools
Clicking on More Tools will give us access to the Redact tool.

To find the Redact tool you will need to scroll to near the bottom of the page. Redact is located under the Protect & Standardize section of tools. Once you have located the tool, click on Add.

Add Redact
Add the Redact tool to your Actions menu for easy access in the future.

To navigate back to your document now you will need to click on the tab with the document name at the top of the screen as seen below.

Return to Document
Adobe Acrobat Pro has tabs to make navigating between menus and documents easy.

To start the Redaction process you will want to go to your Actions menu on the right and click on Redact. Then you will see the Redact toolbar appear at the top of the screen.

Redact menu
The Redact toolbar has all of the tools you need to redact a signature in one centralized location.

Now we are ready to actually Redact information. The first step is to click on Mark For Redaction. When a dropdown menu appears, choose Text & Images.

Mark for Redaction
The Mark for Redaction tool lets us choose what text, images, or objects we need to redact from the document.

When the message appears telling you there are two steps to Redaction, go ahead and click on OK.  Click “Don’t show again” if you don’t want this reminder to display the next time you use the redaction tool.

2steps
We added the Mark for Redaction and Apply Redaction tools to our toolbar in the beginning of this post.

Next we will want to go ahead and select the area of the document we want to redact. This will box the selected area/text in red. Once you have selected your text/images to be redacted, you can click on the Apply Redaction tool which will generate the message as seen below reminding you that this will remove content from the document. Click on OK.

Apply Redaction 2
Applying the redaction will permanently remove information from your document. Do not proceed until you are sure you’re ready to redact.

Once the redaction has been applied, you will get a message saying that you have successfully redacted information from your document and asking if you would like to remove hidden information. We recommend that you click Yes. This scan may take a while if your document is large. When it is complete, you have successfully redacted information!

Remove Hidden Info
Removing the hidden information from your document makes sure that there are no traces of personal data attached that may be confidential.

If your document looks like the one below at the end of the redaction process, congratulations! You successfully redacted information from your document.

Success
Redacting is very important to protect the identity of those whose signatures are in documents. Failure to redact a signature will result in your document being rejected during formatting review.

We hope that you found this blog post helpful. If you have any questions feel free to email us at gradschool@mtu.edu or stop by our offices on the 4th Floor of the Administration Building.


Thesis/Dissertation/Report Formatting Workshops- Spring 2018

Are you working on formatting corrections for your dissertation, thesis, or report? Do you need help? Are you unsure where to submit your dissertation, thesis, or report?

Join the Graduate School (gradschool@mtu.edu) for group work hours. These workshops are provided at no charge to students working on a dissertation, thesis, or report. Staff will able to help with the changes required by the Graduate School for these documents in MS Office. Assistance will also be available for converting documents to PDF from Word and how to make simple corrections and check your document in Adobe Acrobat. The workshops will be in rooms with PCs with University software, or you may bring your own laptop. Distance students may contact gradschool@mtu.edu about remote assistance during these times via web conferencing.  If you need additional help outside of these times, please contact the Graduate School.  On a limited basis, one-on-one assistance may be available. Please contact the Graduate School for more information.

All workshops will be held from on the following dates at the mentioned time:

  • Thursday, April 5, 2018 | 1:30-3:30pm | Dillman 208
  • Thursday, April 12, 2018 | 10:00am -12:00pm | EERC 0723-Last Day to Submit A Post-Defense document is April 16!
  • Friday, April 20, 2018 | 1:30-3:30pm |EERC 0723
  • Tuesday, May 1, 2018 | 10:00am -12:00pm | EERC 0723
  • Thursday, May 3, 2018 | 1:30-3:30pm | Dillman 208-Last Day to Submit Final Revisions is May 4!

Checking Your Margins Using Double-Side Formatting

Welcome back to the Michigan Tech Graduate School Newsblog. Since Thesis, Dissertation, and Report writing season is in full swing now we thought it might be helpful to give you a brief reminder on how you can check your margins before submitting your document to the Graduate School.

There are two ways described in “The Guide” to format your dissertation, thesis, or report: Single Side and Double Side formatting. In the post below we will walk you through how to use Adobe Acrobat Pro to check your margins in a Double Side formatted document. If you’re using Single Side formatting, click here to access our previous post on that topic.!

Turning on Grids and Rulers

If you know how to turn on Grids, you may notice that Adobe defaults to a 3×3 grid. Since we have a binding edge margin requirement of 1.5″ and a non-binding edge requirement of 1″ it really isn’t all that helpful if our grid is in 1/3 inch increments. To improve functionality we need to change the grids to 4×4 (this gives us 1/4″ grid lines). To do this, you will want to go to Edit> Preferences. That’s (Ctrl +K) for you keystroke people. Once in Preferences, you will see a white box on the left side called Categories. In this box, you should scroll down until you see Units & Guides (near the bottom) and then click on Units & Guides. Within Units & Guides you will see three sections. In the middle section, Layout Grid, you will want to change the Subdivisions from 3 to 4. In this section you can also change several other features of the grid so please be sure that you do not change any of the other settings or you risk checking your margins incorrectly. If you happen to have trouble, reset your measurements so that they match the image below and you will be all set.

When turning on the Grid, always be sure to double check that you have 1 inch between the lines (Height and Width) and 4 subdivisions. Otherwise your margin checks won’t match ours.

Adobe allows us to turn on both  Grids and Rulers so that we can check our margins with ease. Once you have changed the Grid preferences as described above, you will next want to turn on the Grids. To do this, you will need to go to View> Show/Hide> Rulers & Grids> Grid. If you’re more of a keystroke person you can also use Ctrl+U to quickly turn grids on and off.

Turn on Grids
You can quickly turn the Grid in Adobe Acrobat Pro on/off  by using the Ctrl+U keystroke.

Once your grids are turned on you will also want to turn on Rulers. Turning Rulers on is much simpler than turning on Grids. For the keystroke crowd, simply use Ctrl +R. If you prefer to click, use the following path: View> Show/Hide> Rulers & Grids> Rulers. This is shown in the image below.

Turn on Rulers
You can quickly turn on Rulers in Adobe Acrobat Pro by using the Ctrl+R keystroke.

Setting Page Orientation For A Double Side Document

Changing the Orientation of Landscape Pages

Once you have your Grids and Rulers turned on you will next want to check your page orientation. If you do not have any landscape pages, please proceed to the next section, Changing the Orientation of Alternate Pages. If you have Landscape pages you will need to rotate them 90 degrees counter clockwise before checking the margins. To do this, first click on the Rotate icon. This can be found in the “Quick Tools” bar at the top of your screen. If you do not see a Rotate icon, right click and choose “Customize Quick Tools.” When this dialog box opens, click on the “Organize Pages section(seen below) and choose either the “Right” Rotate tool and then click on the small arrow on the right side of the box. Now Rotate should appear in your “Quick Tools.”

Customize Quick Tools
You can customize your Quick Tools menu to gain access to lots of useful tools with a simple click. One of these tools, is the Rotate tool.

After you click on Rotate from your “Quick Tools” menu and the Rotate Pages box appears, choose “Counter Clockwise 90 degrees” in the Direction box. Under Page Range be sure to select “All”. Under Rotate, choose “Even and Odd Pages” in the top drop-down box and “Landscape Pages” in the second drop-down box. Before selecting OK, please be sure your box matches the image shown below.

Landscape Rotate
Landscape pages should always be rotated Counterclockwise 90 degrees prior to checking margins.

 Changing the Orientation of Alternate Pages

In double side formatting, the binding edge margin alternates from the left side to the right side on every other page. To account for this when checking your margins we need to rotate every even page by 180 degrees. To do this, first click on the Rotate icon. If you do not see this icon in your toolbar, please see the section above for instructions on how to add this tool. Once you see the Rotate Pages screen (as shown below) you will want to make some changes. First, change the Direction to “180 degrees.” Next, under the Page Range section, be sure that “All” is selected. In the last section, Rotate, be sure that the first box reads “Even Pages Only” and the second box reads “Pages of Any Orientation.” See the image below to verify that you have made the correct selections. Once your screen looks correct, click OK.

DoubleSide_Page Orientation

Checking Your Margins

Now that you have turned on the Rulers and Grids and rotated any Landscape pages you may have you’re ready to check your margins. To do this, Zoom in to 125% and follow the instructions below.

 Checking the Binding Edge Margin

As we mentioned previously (and you already know from reading Section 3.2 of The Guide) the rule for the Binding Edge (left) margin that it must be at least 1.5″ and not more than 1.6″. To check this, we recommend placing your cursor on the 1.5″ grid line and then proceeding to scroll (don’t cheat and use Page Down or you will miss stuff) through your document. If you have a lot of pages, this can be time consuming but it’s better to get it right the first time than to be scrambling to figure it out right before the deadline. When you’ve completed this, proceed to the Non-Binding Edge margins.

Checking the Non-Binding Edge Margins

The other three margins in your document (right, top and bottom) are all considered Non-Binding Edge margins. These must adhere to the guidelines of at least 1″ but no more than 1.25″ as per Section 3.2 of The Guide. To check the right margin, place your cursor on the 7.5″ grid line and scroll down. For the Top and Bottom margins, you should Zoom out to between 85% and 100% and scroll through your document making sure that there is nothing in the margins. One word of caution is to carefully check the location of your page numbers. These are the most common item that we find in the bottom and top margins when reviewing documents.

Wrapping Up

If you have successfully checked your margins and not found anything then your document is one step closer to being ready to submit. If you have any questions or we can be of further assistance, feel free to contact us at gradschool@mtu.edu or stop by our office on the 4th Floor of the Administration Building.


Checking Your Margins Using Single Side Formatting

Welcome back to the Michigan Tech Graduate School Newsblog. Since Thesis, Dissertation, and Report writing season is in full swing now we thought it might be helpful to give you a brief reminder on how you can check your margins before submitting your document to the Graduate School.

There are two ways described in “The Guide” to format your dissertation, thesis, or report: Single Side and Double Side formatting. In the post below we will walk you through how to use Adobe Acrobat Pro to check your margins in a Single Side formatted document. If you’re using Double Side formatting, check out our post on that here!

Turning on Grids and Rulers

If you know how to turn on Grids, you may notice that Adobe defaults to a 3×3 grid. Since we have a binding edge margin requirement of 1.5″ and a non-binding edge requirement of 1″ it really isn’t all that helpful if our grid is in 1/3 inch increments. To improve functionality we need to change the grids to 4×4 (this gives us 1/4″ grid lines). To do this, you will want to go to Edit> Preferences. That’s (Ctrl +K) for you keystroke people. Once in Preferences, you will see a white box on the left side called Categories. In this box, you should scroll down until you see Units & Guides (near the bottom) and then click on Units & Guides. Within Units & Guides you will see three sections. In the middle section, Layout Grid, you will want to change the Subdivisions from 3 to 4. In this section you can also change several other features of the grid so please be sure that you do not change any of the other settings or you risk checking your margins incorrectly. If you happen to have trouble, reset your measurements so that they match the image below and you will be all set.

When turning on the Grid, always be sure to double check that you have 1 inch between the lines (Height and Width) and 4 subdivisions. Otherwise your margin checks won’t match ours.

Adobe allows us to turn on both  Grids and Rulers so that we can check our margins with ease. Once you have changed the Grid preferences as described above, you will next want to turn on the Grids. To do this, you will need to go to View> Show/Hide> Rulers & Grids> Grid. If you’re more of a keystroke person you can also use Ctrl+U to quickly turn grids on and off.

Turn on Grids
You can quickly turn the Grid in Adobe Acrobat Pro on/off  by using the Ctrl+U keystroke.

Once your grids are turned on you will also want to turn on Rulers. Turning Rulers on is much simpler than turning on Grids. For the keystroke crowd, simply use Ctrl +R. If you prefer to click, use the following path: View> Show/Hide> Rulers & Grids> Rulers. This is shown in the image below.

Turn on Rulers
You can quickly turn on Rulers in Adobe Acrobat Pro by using the Ctrl+R keystroke.

 Checking Page Orientation

Once you have your Grids and Rulers turned on you will next want to check your page orientation. If you do not have any Landscape pages in your document, you may skip to the next section; Checking Your Margins. If you have Landscape pages you will need to rotate them 90 degrees counter clockwise before checking the margins. To do this, first click on the Rotate icon. This can be found in the “Quick Tools” bar at the top of your screen. If you do not see a Rotate icon, right click and choose “Customize Quick Tools.” When this dialog box opens, click on the “Organize Pages section(seen below) and choose the “Right” Rotate tool and then click on the small arrow on the right side of the box. Now Rotate should appear in your “Quick Tools.”

Customize Quick Tools
You can customize your Quick Tools menu to gain access to lots of useful tools with a simple click. One of these tools, is the Rotate tool.

After you click on Rotate from your “Quick Tools” menu and the Rotate Pages box appears, choose “Counter Clockwise 90 degrees” in the Direction box. Under Page Range be sure to select “All”. Under Rotate, choose “Even and Odd Pages” in the top drop-down box and “Landscape Pages” in the second drop-down box. Before selecting OK, please be sure your box matches the image shown below.

Landscape Rotate
Landscape pages should always be rotated Counterclockwise 90 degrees prior to checking margins.

 

Checking Your Margins

Now that you have turned on the Rulers and Grids and rotated any Landscape pages you may have you’re ready to check your margins. To do this, Zoom in to 125% and follow the instructions below.

 Checking the Binding Edge Margin

As we mentioned previously (and you already know from reading Section 3.2 of The Guide) the rule for the Binding Edge (left) margin that it must be at least 1.5″ and not more than 1.6″. To check this, we recommend placing your cursor on the 1.5″ grid line and then proceeding to scroll (don’t cheat and use Page Down or you will miss stuff) through your document. If you have a lot of pages, this can be time consuming but it’s better to get it right the first time than to be scrambling to figure it out right before the deadline. When you’ve completed this, proceed to the Non-Binding Edge margins.

Checking the Non-Binding Edge Margins

The other three margins in your document (right, top and bottom) are all considered Non-Binding Edge margins. These must adhere to the guidelines of at least 1″ but no more than 1.25″ as per Section 3.2 of The Guide. To check the right margin, place your cursor on the 7.5″ grid line and scroll down. For the Top and Bottom margins, you should Zoom out to between 85% and 100% and scroll through your document making sure that there is nothing in the margins. One word of caution is to carefully check the location of your page numbers. These are the most common item that we find in the bottom and top margins when reviewing documents.

Wrapping Up

If you have successfully checked your margins and not found anything then your document is one step closer to being ready to submit. If you have any questions or we can be of further assistance, feel free to contact us at gradschool@mtu.edu or stop by our office on the 4th Floor of the Administration Building.


Updating Your Expected Graduation Term

Did you know that MyMichiganTech now allows you to update your expected Graduation Term with the Graduate School? It’s quick and easy to do, and by doing so your MyMichiganTech checklist will more accurately reflect what you need to do this semester.

Login to MyMichiganTech and Access the Current Students Tab

The first step to completing this task is to login to MyMichiganTech and navigate to the Current Students page. If you’re having trouble doing this, or you are new to MyMichiganTech, you may find our blog post on navigating MyMichiganTech helpful. This post can be found here.

Login page for MyMichiganTech.
Login page for MyMichiganTech.

Accessing The Degree Completion Timeline

Once you have accessed the Current Students tab, all of the important information about your student record including announcements, your current account balance, registration status, GPA, and also the status of your dissertation, thesis, or report. On this page, you will want to look for the section titled “Degree Completion Timeline,” which is circled in red below.

MMT_Student Homepage_Redacted

The degree completion timeline section is circled in red.

Once you have located this section, click on the blue link that says “View your degree completion timeline.” This will take you to your personalized Degree Completion Timeline, a very useful tool for ensuring you complete all of the necessary items to complete your degree.

The Degree Completion Timeline section is circled in red.
The link to your personalized degree completion timeline is circled in red.

On your personalized Degree Completion Timeline, you will find a drop-down box near the top of the page. Use this drop-down box to select the term in which you expect to graduate. When you are finished, please click on the “Click to Save Changes” box. You will not be able to select a semester that is beyond the time limit to earn your degree.

The drop-down box to change your expected graduation term should look like this.
The drop-down box to change your expected graduation term should look like this.

After this is complete, you will see a message at the top of the screen indicating that your changes have been saved.  If you need to extend your graduation time beyond your time limit term, please see our web page for more information.

We hope that these instructions will reduce some headaches for you! As always, feel free to email us with any questions at gradschool@mtu.edu. Thanks for reading!


Using the Report on Final Oral Examination Form

Welcome back to the Graduate School blog. Our quest to reduce student errors on forms continues! This post is for students enrolled in a research degree: PhD, MS(Thesis and Report Options), and MFor.

Where Do I Find The Form?

The Report on Final Oral Examination Form can be found on our Forms and Deadlines page under “Forms” and then “Current Students”, by following this link or on your MyMichiganTech page. Please note that the Report on Final Oral Examination Form, like all of our forms, is dynamic. As a dynamic form, it will only work in Adobe Acrobat or Reader.  If the hyperlink above doesn’t open the PDF as expected, we recommend right clicking on the link, selecting “Save link as…” (or similar option in your browser) and saving the file.  After you have saved the file, open Adobe Acrobat or Reader and open the saved form.

Now that you know where to find this form and how open it, let’s talk about filling it out.

Providing Personal Information

To begin you will need to fill in your personal information. This includes your name and M Number. If you do not know your M number, you can always find it on MyMichiganTech.

Name_MNumber
Providing your Last Name, First Name, and M Number allows us to keep accurate records of your progress towards your degree.

Entering Degree Information

Next you need to enter information about the degree you are pursuing.  Please find your degree type below and follow the directions accordingly.

PhD Students

If you have chosen PhD as your degree type, you will next need to select your Graduate Program from the dropdown menu as pictured below.

PhD_Grad Program Selection
Please choose your Graduate Program from the drop-down menu.

Once this is done, please proceed to the “Entering Advisor/Co-Advisor Information and Examination Date” section of this post.

Master of  Science Students

Once you have chosen MS as your degree type, you will be prompted to choose whether you are defending a Thesis or a Report. Both options will then ask you to select your Graduate Program from the drop-down menu.

MS_Grad Program Selection
MS Students should choose whether they are defending a Thesis or a Report before selecting their Graduate Program from the drop-down menu.

Once this is done, please proceed to the “Entering Advisor/Co-Advisor Information and Examination Date” section of this post.

Master of Forestry Students

If you have chosen MFor as your degree type, the form will automatically select “Report” as your Degree Option and you will not need to select a Graduate Program. Please continue to “Entering Advisor/Co-Advisor Information and Examination Date.”

MFor_Grad Program Selection
Master of Forestry students do not need to select a Degree Option or Degree program before proceeding.

Entering Advisor/Co-Advisor Information and Examination Date

After you have selected your Graduate Program, please provide information about your advisor(s). If you have multiple advisors please choose “Yes” to having a Co-Advisor and the extra line will appear(pictured below). In this section you will also need to provide the date of your Final Oral Examination.

Advisor_Co-Advisor Information
Enter your Advisor and Co-Advisor’s name(s) and Examination Date.

Entering Committee Member Information

After you have named your advisor, please scroll to the top of Page 2. Here you will find boxes to enter the name(s) of your committee member(s). Please fill these in and disregard the other information in this section as it is for your committee to fill out after your defense. If you need additional boxes for committee members, please click on the grey box titled “Add Additional Committee Members.”

Committee
Please fill in your Committee members prior to saving and printing.

Once you have completed this step, please save and print the form and take it with you to your defense. Once the form has bee filled out and signed by your Advisor(s) and Committee Members, please send this form to the Graduate School for processing.

Thanks for reading this blog post on using the Report on Final Oral Examination form. Please stay tuned for more posts. As always, feel free to email us with any questions, comments, or concerns at gradschool@mtu.edu and we will do our best to assist you.


Using the Graduate Grievance Form

Welcome back to the Graduate School blog. Our quest to reduce student errors on forms continues! This post is for all students looking to file a grievance with the Graduate School.

Where Do I Find The Form?

The Graduate Grievance Form can be found on our Graduate Grievances page or by following this link. Please note that the Graduate Grievance Form, like all of our forms, is dynamic. As a dynamic form, it will only work in Adobe Acrobat or Reader.  If the hyperlink above does not open the PDF as expected, we recommend right clicking on the link, selecting “Save link as…” (or similar option in your browser) and saving the file.  After you have saved the file, open Adobe Acrobat or Reader and open the saved form.

Now that you know where to find this form and how open it, let’s talk about filling it out.

Providing Personal Information

To begin you will need to fill in your personal information. This includes your name and M Number. If you do not know your M number, you can always find it on MyMichiganTech.

Name_MNumber
Providing your Last Name, First Name, and M Number allows us to keep accurate records of your progress towards your degree.

Entering Degree Information

Next you need to enter information about the degree you are pursuing.  Please find your degree type below and follow the directions accordingly.

PhD Students

If you have chosen PhD as your degree type, you will  need to select your Graduate Program from the drop-down menu as pictured below.

PhD_Degree program
Please choose your PhD Graduate program from the drop-down menu.

Once you have completed this step, please proceed to the “Entering Contact Information” section of this blog post.

Master of Science (MS) Students

When MS is selected as your Degree Type, you will be prompted to choose whether you are a Thesis, Report, or Coursework student. All three options will then ask you to select your Graduate Program from the drop-down menu. The thesis option is pictured below.

MS_Thesis_Degree program
While only the Thesis option is pictured, all three degree options (Thesis, Report, Coursework) function the same way.

Once you have completed this step, please proceed to the “Entering Contact Information” section of this blog post.

Master of Forestry Students

If you have chosen MFor as your degree type, the form will prompt you to select either “Report” or “Coursework” as your Degree Option and you will not need to select a Graduate Program.

MFor_Degree Option
The Master of Forestry Degree has two degree options, neither of which require you to select a degree program.

Once you have completed this step, please proceed to the “Entering Contact Information” section of this blog post.

Master of GIS and Master of Business Administration Students

If you have chosen MGIS or MBA as your degree type, the form will automatically select “Coursework” as your Degree Option and you will not need to select a Graduate Program.

MGIS_Degree Option
There is only one Degree Option for the Master of GIS and Master of Business Administration degrees and no Graduate Program needs to be selected. The MGIS option is pictured, but the MBA option works the same way.

Once you have completed this step, please proceed to the “Entering Contact Information” section of this blog post.

Master of Engineering Students

If you have chosen MEng your degree type, the form will not prompt you to select a Degree Option. Instead, it will ask you to select a Graduate Program. Please choose “Non-Departmental”, the only option, from the drop-down menu.

MEng_Degree Option
While there is no Degree Option for MEng students, you will need to select “Non-Departmental” from the Graduate Program drop-down menu.

Once you have completed this step, please proceed to the “Entering Contact Information” section of this blog post.

Entering Contact Information

Now you will need to enter your contact details. These include your Michigan Tech email address and your phone number.

Contact Info
Please be sure to use your Michigan Tech email address when filling out this form.

Providing Information About Your Grievance

This section of the form will allow you to provide us with detailed information regarding your grievance so that we may better understand your situation.

Selecting Grievance Type

When selecting the type of Grievance, you may choose any and all of the options pictured below that apply. Please be aware that only grievances which fall into one of the categories listed in this section of the form will be considered by the Graduate School. More information about grievances and the types the Graduate School will hear can be found on the Graduate Grievances page of our website.

Grievance Type
You may select all grievance types that apply in this section.

Is Your Grievance Course Related?

If your Grievance is not related to a course, please choose “No” and proceed to the next section (Providing Details About Your Grievance).

If your grievance is related to a course you have taken, please choose “Yes” and fill in the information pictured. This information includes course name and number as well as the year and term the course was taken.

Course_Info
Information about the course related to your grievance will allow us to better assist you.

Providing Details About Your Grievance

This section of the from allows you to provide us with the details about your grievance and your reason for filing. Please provide as many details as possible while remaining within the 4000 character limit for each text box. Examples for some of the questions have been provided in the image below.

Grievance_Information
Providing accurate and detailed information in this section is critical to our understanding your grievance.

Naming an Advocate for Your Hearing

If you would like to have an advocate present at your grievance hearing, please select “Yes” in this section and provide their information as pictured below. If you do not wish to have an advocate present please select “No” and proceed to the “Finishing the Form” section.

Advocate_Info
Providing this information keeps us informed of whom you wish to have present at your hearing.

Finishing the Form

Once you have selected your option for an advocate the form is complete. Please save and print this form and submit it to the Graduate School on the 4th floor of the Administration building. The form may be sent via campus mail, but we recommend hand delivering the form to ensure confidentiality and prompt delivery to the appropriate office in the Graduate School.

Thanks for stopping by the Graduate School Newsblog. We hope that these instructions have helped to clarify any issues you may be having with our form. Please stay tuned for more posts and as always, feel free to email us with any questions, comments, or concerns at gradschool@mtu.edu. We will do our best to assist you.


Using The Verification of Final Degree Requirements Form

Welcome back to the Graduate School blog. Our quest to reduce student errors on forms continues! This post is for students enrolled in a coursework only program. If you’re doing a research based degree (dissertation, thesis, or report), this form is not required for you.

Where Do I Find The Form?

The Verification of Final Degree Requirements Form can be found on our Forms and Deadlines page under the Current Students section or by following this link or on your MyMichiganTech page. Please note that the Verification of Final Degree Requirements Form, like all of our forms, is dynamic. As a dynamic form, it will only work in Adobe Acrobat or Reader.  If the hyperlink above doesn’t open the PDF as expected, we recommend right clicking on the link, selecting “Save link as…” (or similar option in your browser) and saving the file.  After you have saved the file, open Adobe Acrobat or Reader and open the saved form.

Now that you know where to find this form and how open it, let’s talk about filling it out.

Providing Personal Information

To start this form off you will need to fill in your personal information. This includes your name and M Number. If you do not know your M number, fret not, you can always find it on MyMichiganTech.

Name_MNumber
Providing your Last Name, First Name, and M Number allows us to keep accurate records of your progress towards your degree.

Entering Degree Information

Next you need to choose our degree type.  Please find your degree type below and following the directions accordingly.

Masters of Business Administration

If you are in MBA program you have it easy. Simply choose MBA from the list and proceed to naming your advisor. If you have multiple advisors please choose “Yes” to having a Co-Advisor and the extra line will appear. Once this is filled in, the form can be saved, printed, and submitted to the Graduate School.

Degree_Option_MBA
The MBA degree only has a coursework option. Therefore after choosing the degree type you can proceed to entering your advisor information.

Master of Forestry and Master of Geographic Information Science Degrees

For MFor or MGIS students, you will see a warning pop up after selecting your degree type. Click OK on this box and note that you will have to name your committee as well as advisor. You will also be asked to specify if you have completed an Oral Defense or a Written Exam. Choosing one of these options will bring up boxes for information about the date and/or title of your defense/exam. Please fill in the information about your defense or exam and proceed to the next step.

Degree Type Warning
When selecting Master of Forestry as a degree type, click “OK” to proceed.

Master of Engineering

If you selected Master of Engineering as your degree type a box will appear to “Select Graduate Program.” In this box, use the drop down arrow to select non-departmental. Next you will answer whether or not you defended a practicum. If “Yes” fill in the Title and Examination Date below. If “No” fill in your advisor and graduation information and proceed to the “Adding Committee Members” section of this blog post.

MEng
Master of Engineering students should provide details about their program, practicum, and advisor before continuing.

Master of  Science Degrees

Once you have chosen MS as your degree type, you will be prompted to choose between Coursework (with defense) or Coursework (no defense). Both options will then ask you to select your Graduate Program from the dropdown menu.

Grad Program Dropdown
Master of Science students will need to specify if they held a defense and may choose their program from the dropdown list.

After you have selected your Graduate Program, simply fill in the information about your advisor(s). If you have multiple advisors please choose “Yes” to having a Co-Advisor and the extra line will appear. If you had a defense with your coursework degree, you will need to select the type (oral or written) and include the title and date of your defense. After you have filled this in, proceed to the “Adding Committee Members” section of this post.

MS CoAdvisor
Master of Science students should then provide information about their Advisor(s) and when they will graduate.

Adding Committee Members

For coursework degrees with a defense or practicum, you will need to name your committee who oversaw either your Oral Defense or your Written Exam. The form automatically provides the appropriate number of spaces for the required committee members (the boxes are outlined in red in the screen shot below).  If you need extra boxes, simply click on the gray box that says “Add Additional Committee Members.” Once your committee has been entered, you can save, print, obtain the required signatures, and submit the form to the Graduate School. The form may be sent via campus mail to Administration Building, 4th Floor or you may drop it off in our office (Admin. 414).

Add Committee
All students should name their committee members on the form prior to saving and submission.

Thanks for reading this blog post on using the Verification of Final Degree Requirements form. Please stay tuned for more posts. As always, feel free to email us with any questions, comments, or concerns at gradschool@mtu.edu and we will do our best to assist you.