Tag Archives: Graduate School

Submission and Formatting 101: Master the Dissertation, Thesis, and Report Process

Students who are completing a dissertation, thesis, or report are invited to join the Graduate School to learn about the resources available to them to assist in scheduling their defense, formatting their documents, and submitting their documents.  In one afternoon, you can learn everything you need to be successful and complete your degree in a timely fashion!  Faculty and staff who assist students with submissions are also welcome to attend.  Attend the entire event, or stop in for the seminar that interests you.

  • When: Wednesday, January 23, 2019, 1 – 5pm (see detailed schedule below)
  • Who: Students completing a dissertation, thesis or report; faculty and staff who assist students with submission
  • Where: MUB Ballroom A; (register to attend online and receive participation instructions)
  • Registration: Please register to receive handouts via email or attend online. The seminar will be available online as well as on campus.

If you are unable to join us, the event will be taped and available online after the event. The previous semester’s seminars are always available online.

Information on submitting, formatting, and more can be found online for dissertations and theses or reports.

Detailed schedule

  • 1 – 2pm – Submission 101
    Learn what is required to submit your document to the Graduate School and the deadlines for the upcoming semester.  Best for students who are completing their degree this semester or next semester.
  • 2 – 2:45pm – Formatting 101: Using the Guide and Word Template
    Learn how to find what you need in the Guide and use a Word template to create a perfectly formatted document the first time. LaTeX resources will be referenced, but not emphasized.
  • 2:45 – 3pm: Break
    Enjoy snacks and network with other attendees
  • 3 – 4pm: Formatting 102: Copyright for your dissertation, thesis, and report
    Learn how to use copyrighted materials in your document, including papers you have published as well as materials created by someone else.
  • 4-4:45pm: Formatting 103: Checking and fixing your document
    Learn how to use Adobe Acrobat to check your document to ensure it meets our formatting requirements and correct it without recreating the PDF.
  • 4:45 – 5pm: Final questions
    Have a question that hasn’t been answered yet? We’ll be available to answer any additional questions you have.

Formatting workshops for Fall 2018

Are you working on formatting corrections for your dissertation, thesis, or report? Do you need help? Are you unsure where to submit your dissertation, thesis, or report?

Join the Graduate School (gradschool@mtu.edu) for group work hours. These workshops are provided at no charge to students working on a dissertation, thesis, or report. Staff will able to help with the changes required by the Graduate School for these documents in MS Office. Assistance will also be available for converting documents to PDF from Word and how to make simple corrections and check your document in Adobe Acrobat. The workshops will be in rooms with PCs with University software, or you may bring your own laptop. Distance students may contact gradschool@mtu.edu about remote assistance during these times via web conferencing.  If you need additional help outside of these times, please contact the Graduate School.  On a limited basis, one-on-one assistance may be available.

 Last day to submit a post-defense document to successfully complete your degree in fall is December 10, 2018 by 4pm EST!

All workshops will be held from on the following dates at the mentioned time:

  • Tuesday, December 4, 2018 | 2:30-4:30pm | Dillman 211
  • Thursday, December 6, 2018 |2:30-4:30pm | EERC 723
  • Thursday, December 20, 2018 | 2:30-4:30pm |EERC 723

Workshops on Using an Individual Development Plan (IDP)

The Graduate School is pleased to have Dr. Joerg Schlatterer and Dr. Corrie Kuniyoski visit our campus on November 7, 2018 to conduct two workshops on using Individual Development Plans (IDPs) to assist in career development for graduate students and postdoctoral scholars.

Please register online so that we can plan for your attendance.

Workshop for Graduate Students and Postdoctoral Scholars

Planning for Your Career using an IDP
10-11:30am, MUB Alumni Lounge

Join the Michigan Tech Graduate School and the American Chemical Society (ACS) for a 1.5h interactive career planning workshop geared towards graduate students and postdocs. Workshop participants will learn about the four critical components of career development and planning, how they can relate to their individual situation, and finding their career “sweet spot”. Participants will be introduced to the Individual Development Plan (IDP) concept and how IDPs can help set clear goals toward a desired career path. As an example for online IDPs, the ACS tool ChemIDPTM(ChemIDP.org) will be introduced.

Workshop for Advisors

Individual Development Plan Assisted Mentoring
3-4pm, MUB Alumni Lounge

Adequate preparation of the future workforce is essential for the survival of the U.S. as an economic and innovative powerhouse in the world. Numerous reports from organizations such as the National Academy of Sciences, the American Chemical Society (ACS), and the Council of Graduate Schools (CGS) have highlighted the importance of mentoring for the successful navigation through college, graduate school, or postdoctoral training and towards securing satisfying jobs. Federal funding agencies such as the National Institutes of Health and the National Science Foundation strongly recommend the use of Individual Development Plans (IDPs) and postdoctoral mentoring plans for trainees, respectively.

This 1 hour interactive workshop will introduce the IDP process as a mentoring tool and share related resources available to advisors. The IDP process consists of four components: 1) self-assessment, 2) career exploration, 3) skill strengthening, and 4) goal setting. ChemIDPTM, the IDP tool and workshop developed by the ACS for trainees in the chemical sciences, will serve as an example of how use of IDPs has the potential to prepare faculty and trainees for efficient mentor-mentee discussions.

Speaker Biographies

Joerg Schlatterer, PhD

Joerg Schlatterer leads the ACS Graduate and Postdoctoral Scholars Office. Dr. Schlatterer studied chemistry in Berlin and received his PhD in Heidelberg (Germany) in 2004. He worked as a postdoctoral fellow at the National High Magnetic Field Laboratory in Florida before moving on to become a research associate and subsequently a faculty member in biochemistry at the Albert Einstein College of Medicine in New York City. Dr. Schlatterer published more than 16 peer-reviewed articles and filed 4 patents and patent applications. At Einstein Dr. Schlatterer also co-created and directed the Career & Professional Development Program for Graduate Students & Postdoctoral Researchers. Dr. Schlatterer worked as Assistant Dean of Faculty Professional Development at Columbia University Medical Center before joining the National Science Foundation in summer 2014 as a National Science Foundation Program Director for the Graduate Research Fellowship Program. Joerg joined the American Chemical Society to lead the Graduate and Postdoctoral Scholars Office in March 2017.

Corrie Kuniyoshi, PhD

Corrie Kuniyoshi is a Senior Program Manager in the ACS Graduate & Postdoctoral Scholars Office in the Learning and Career Development Department of the ACS. She received her Ph.D. in Physical Organic Chemistry from the University of California, Los Angeles, examining oxidation pathways of guanine and cycloaddition reactions of fullerenes. Dr. Kuniyoshi’s work and interests focus on the intersection of STEM graduate career development with innovative technology. Dr. Kuniyoshi has gained over 10 years of work experience, organizing career workshops, symposia, and events for graduates and postdocs searching for academic jobs and acting as managing editor for a newsletter and executive editor of a magazine focused on graduate education. For the last 4 years her work has focused exclusively on strategic development and delivery of career planning resources in the creation of technology tools, programs, and articles focused on the myriad career options available to scientists with M.S. and Ph.D. degrees. Two of the projects she is most proud of include co-leading the development and implementation of ACS’s ChemIDPTM (ChemIDP.org), a comprehensive interactive individual development plan platform available (free) online, and developing the Graduate Postdoctoral Chemist Magazine (www.acs.org/gradchemist). As a Myers-Briggs certified facilitator (and INTJ) she greatly enjoys facilitating personality assessment workshops and discovering more about how personality plays a role in career choices and the workplace environment.


Spring 2019 Finishing Fellowship Nominations Open

Applications for spring 2019 finishing fellowships are being accepted and are due no later than 4pm, October 18, 2018 to Dr. Debra Charlesworth in the Graduate School. Materials emailed to gradschool@mtu.edu is preferred. Instructions on the application and evaluation process are found online.

Students are eligible if all of the following criteria are met:

  1. Must be a PhD student.
  2. Must expect to finish during the semester supported as a finishing fellow.
  3. Must have submitted no more than one previous application for a finishing fellowship.
  4. Must be eligible for or in Research Mode at the time of application.

Finishing Fellowships provide support to PhD candidates who are close to completing their degrees. These fellowships are available through the generosity of alumni and friends of the University. They are intended to recognize outstanding PhD candidates who are in need of financial support to finish their degrees and are also contributing to the attainment of goals outlined in The Michigan Tech Plan. The Graduate School anticipates funding up to ten fellowships with support ranging from $2000 to full support (stipend + tuition). Students who receive full support through a Finishing Fellowship may not accept any other employment. For example, students cannot be fully supported by a Finishing Fellowship and accept support as a GTA or GRA.


Submission and Formatting 101: Master the Dissertation, Thesis, and Report Process

Students who are completing a dissertation, thesis, or report are invited to join the Graduate School to learn about the resources available to them to assist in scheduling their defense, formatting their documents, and submitting their documents.  In one afternoon, you can learn everything you need to be successful and complete your degree in a timely fashion!  Faculty and staff who assist students with submissions are also welcome to attend.  Attend the entire event, or stop in for the seminar that interests you.

  • When: Tuesday, September 11, 2018, 1 – 5pm (see detailed schedule below)
  • Who: Students completing a dissertation, thesis or report; faculty and staff who assist students with submission
  • Where: MUB Ballroom A; (register to attend online and receive participation instructions)
  • Registration: Please register to receive handouts via email or attend online. The seminar will be available online as well as on campus.

If you are unable to join us, the event will be taped and available online after the event. The previous semester’s seminars are always available online.

Information on submitting, formatting, and more can be found online for dissertations and theses or reports.

Detailed schedule

  • 1 – 2pm – Submission 101
    Learn what is required to submit your document to the Graduate School and the deadlines for the upcoming semester.  Best for students who are completing their degree this semester or next semester.
  • 2 – 2:45pm – Formatting 101: Using the Guide and Word Template
    Learn how to find what you need in the Guide and use a Word template to create a perfectly formatted document the first time. LaTeX resources will be referenced, but not emphasized.
  • 2:45 – 3pm: Break
    Enjoy snacks and network with other attendees
  • 3 – 4pm: Formatting 102: Copyright for your dissertation, thesis, and report
    Learn how to use copyrighted materials in your document, including papers you have published as well as materials created by someone else.
  • 4-4:45pm: Formatting 103: Checking and fixing your document
    Learn how to use Adobe Acrobat to check your document to ensure it meets our formatting requirements and correct it without recreating the PDF.
  • 4:45 – 5pm: Final questions
    Have a question that hasn’t been answered yet? We’ll be available to answer any additional questions you have.

Thesis/Dissertation/Report Formatting Workshops – Summer 2018

Are you working on formatting corrections for your dissertation, thesis, or report? Do you need help? Are you unsure where to submit your dissertation, thesis, or report?

Join the Graduate School (gradschool@mtu.edu) for group work hours. These workshops are provided at no charge to students working on a dissertation, thesis, or report. Staff will able to help with the changes required by the Graduate School for these documents in MS Office. Assistance will also be available for converting documents to PDF from Word and how to make simple corrections and check your document in Adobe Acrobat. The workshops will be in rooms with PCs with University software, or you may bring your own laptop. Distance students may contact gradschool@mtu.edu about remote assistance during these times via web conferencing.  If you need additional help outside of these times, please contact the Graduate School.  On a limited basis, one-on-one assistance may be available.

 Last day to submit a post-defense document to successfully complete your degree in summer is August 6 by 4pm EST!

All workshops will be held from on the following dates at the mentioned time:

  • Friday, July 20, 2018 | 3:00-5:00pm | EERC 0723
  • Thursday, July 26, 2018 |3:00-5:00pm | EERC 0723
  • Thursday, August 2, 2018 | 2:00-4:00pm |EERC 0723
  • Tuesday, August 21, 2018 |10:30am-12:00pm |EERC 0723

Submitting a form to the Graduate School

While the Administration Building is closed, the Graduate School does not have a way to accept paper forms.

Students must submit forms online to Canvas.  At this time, forms are not being accepted via email.  This link will go directly to the “Modules” page in the Graduate Candidates Canvas course.  Log in using your Michigan Tech credentials.  If you are already logged into Canvas, select the “Graduate Candidates” course and then “Modules” from the left hand menu.

The modules page has sections for form, dissertation, thesis, and report submission.  Under the section titled “Graduate Student Form Submission,” a list of the most popular forms is presented.  Select the form you wish to submit.  For any form that requires signatures, download the form, complete it, obtain the signatures, scan it, and then upload it to Canvas.  If your form isn’t listed, submit it to the “ANY OTHER FORM” item. Please note that the Workspace Cleanout Form is only accepted via upload to MyMichiganTech.

Modules page on Canvas
Modules page on Canvas

Look for the “Submit Assignment” button in the upper right of the screen and press it.

Screen Shot 2018-06-18 at 5.01.37 PM

That will open up a file submission module, shown below.  Select “Choose file” to select the form you have ready to submit.  If you need to submit multiple forms of the same type at the same time, please select “Add Another File” to allow you to upload two files at once.  Your most recent submission will replace your old submission, so it is important to upload all files in the same upload for faster processing. If you have any comments for us, please type them in the box provided.  Once your submission is complete, click on “Submit Assignment.”

Screen Shot 2018-06-18 at 5.01.48 PM

Your submission will be date-time stamped and verified in the upper right of the screen.  In the example shown below, the student submitted the file “verification.pdf” on June 18th at 5:02pm.  If you notice a mistake, or are asked to re-upload the form due to an error, please use the “Re-submit assignment” button to update your submission.  Re-submitting the assignment will replace the current submission, so do not re-submit unless you are trying to update or fix your submission.

Submission confirmation and re-submit option.
Submission confirmation and re-submit option.

 


Important Communication from the Graduate School

Dear Students,

As we’re sure you’re aware, Houghton County experienced extreme weather this weekend.  Although much of campus and the surrounding area is back to normal, the Administration Building is closed for an undetermined amount of time.  Our thoughts and prayers are with all of our community members impacted by this disaster.

For the short term, here is how you can communicate with the Graduate School:

  • Graduate School staff will be operating in rooms 112 and 113 of the Library.  Please go to room 112 for assistance beginning at 1pm on Tuesday, June 19th. Not all staff will be present at all times, but we will be able to direct you appropriately.
  • Current students with forms to submit should scan them and upload them to Canvas.  If you need assistance, we have an online tutorial.  Please only use Canvas to upload forms; do not also email and/or submit paper copies.
  • Current students should email gradschool@mtu.edu with any questions they have about their degree.  Please do not copy other staff; one email will alert everybody.  Graduate directors and assistants with questions about current students should also use this email.
  • If you call the Graduate School, messages will go to voicemail.  Staff will respond as they can.
  • Diploma pickup and diploma mailing will not be available this week.
  • Transcript submission is not available this week.  Students with a missing degree hold may request a waiver using our form.
  • Students who need assistance with housing can contact Housing or Public Safety.  Rooms, meals, and showers are available.

Michigan Tech will be updating the emergency website  with information important to our community.  Please monitor that website for ways that you can contribute to the relief effort and stay in touch with other offices on campus that are displaced.

Sincerely,

The Graduate School


Fall 2018 Finishing Fellowship Nominations Open

Applications for fall 2018 finishing fellowships are being accepted beginning May 15, 2018 and are due no later than 4pm, June 28, 2018 to Dr. Debra Charlesworth in the Graduate School. Materials emailed to gradschool@mtu.edu is preferred. Instructions on the application and evaluation process are found online.

Students are eligible if all of the following criteria are met:

  1. Must be a PhD student.
  2. Must expect to finish during the semester supported as a finishing fellow.
  3. Must have submitted no more than one previous application for a finishing fellowship.
  4. Must be eligible for or in Research Mode at the time of application.

Finishing Fellowships provide support to PhD candidates who are close to completing their degrees. These fellowships are available through the generosity of alumni and friends of the University. They are intended to recognize outstanding PhD candidates who are in need of financial support to finish their degrees and are also contributing to the attainment of goals outlined in The Michigan Tech Plan. The Graduate School anticipates funding up to ten fellowships with support ranging from $2000 to full support (stipend + tuition). Students who receive full support through a Finishing Fellowship may not accept any other employment. For example, students cannot be fully supported by a Finishing Fellowship and accept support as a GTA or GRA.


Submission and Formatting 101: Master the Dissertation, Thesis, and Report Process

Students who are completing a dissertation, thesis, or report are invited to join the Graduate School to learn about the resources available to them to assist in scheduling their defense, formatting their documents, and submitting their documents.  In one afternoon, you can learn everything you need to be successful and complete your degree in a timely fashion!  Faculty and staff who assist students with submissions are also welcome to attend.  Attend the entire event, or stop in for the seminar that interests you.

  • When: May 22, 2018, 1 – 5pm (see detailed schedule below)
  • Who: Students completing a dissertation, thesis or report; faculty and staff who assist students with submission
  • Where: Fisher 139; (register to attend online and receive participation instructions)
  • Registration: Please register to receive handouts via email or attend online. The seminar will be available online as well as on campus.

If you are unable to join us, the event will be taped and available online after the event. The previous semester’s seminars are always available online.

Information on submitting, formatting, and more can be found online for dissertations and theses or reports.

Detailed schedule

  • 1 – 2pm – Submission 101
    Learn what is required to submit your document to the Graduate School and the deadlines for the upcoming semester.  Best for students who are completing their degree this semester or next semester.
  • 2 – 2:45pm – Formatting 101: Using the Guide and Word Template
    Learn how to find what you need in the Guide and use a Word template to create a perfectly formatted document the first time. LaTeX resources will be referenced, but not emphasized.
  • 2:45 – 3pm: Break
    Enjoy snacks and network with other attendees
  • 3 – 4pm: Formatting 102: Copyright for your dissertation, thesis, and report
    Learn how to use copyrighted materials in your document, including papers you have published as well as materials created by someone else.
  • 4-4:45pm: Formatting 103: Checking and fixing your document
    Learn how to use Adobe Acrobat to check your document to ensure it meets our formatting requirements and correct it without recreating the PDF.
  • 4:45 – 5pm: Final questions
    Have a question that hasn’t been answered yet? We’ll be available to answer any additional questions you have.