Tag Archives: Lean Library

Document Management – A 5S Opportunity

I was recently given the opportunity to be a Lean facilitator for a 5S Kaizen event. The goal of the event was to organize the Van Pelt and Opie Library staff document management system. I found this to be a great project and was inspired by the event to write a blog post going over some of the lessons learned. The project also remind me of how the 5S method (Sort, Set in order, Shine, Standardize, Sustain) can be applied to both Google Drive documents as well as Network Drive documents. documents   Here are some things to try when working with a large documentation systems:

  1. Have a standard naming convention – Having a standard naming convention helps documents and key information be found quickly with minimum effort.
  2. Include key people from different departments –   When this is done insight into how different people use documents is come to light and a more logical system can be created for all participants.
  3. Eliminate extra files – If there are four revisions of a document from over a few years ago don’t be afraid to get rid of these files, especially if no one is using them!
  4. Define upkeep roles and a timeline – Last but not least this step is what is going to ensure the work put into creating an organized system stays organized. This timeline will define how often and who will go through the document system and make sure that previously outlined steps are followed. For example a rotating schedule where every Friday 15 minutes is spent on ensuring that there are no loose files.

5S If you want to see some of the tools and templates that our office has compiled on 5S feel free to check them out here. To learn more about continuous improvement at Michigan Tech visit http://www.mtu.edu/improvement/, or call (906) 487-3180.  We have multiple resources for you, including a Lean lending library!


Trend Prediction

Hello, this is Elizabeth, one of the student process improvement coordinators at Michigan Tech. This semester one of the classes I am taking within the department of mechanical engineering is “Engineering Design Process.” Within the class we are charged with designing a way to change the landscape of the moving luggage industry. Innovation is one of the main objectives. I decided to look at how I could integrate my course work and job. Taking advantage of the Lean Library in the Office of Continuous Improvement  I checked out the book The Innovators Toolkit.

Book

The book starts off with having the user define the opportunity. It stated that, “Taking thousands of shots at an undefined target (unfocused ideation) won’t result in any innovation goal”.  From here the book is broken up into four parts; defining the opportunity, discover the ideas, develop the designs, demonstrate the innovation. Within these four parts there are different techniques to be used. I chose to focus on part two – discover the idea and more specifically technique 16: trend prediction.

In this age of rapid change and a push towards innovation it is important to be able to accurately predict where future trends will be in order that one’s invention matches the needs and wants of those trends. After searching around online I found that a lot of the organizational templates used in the book are available to the public for free. I would encourage you to look at them and use them to your advantage