Tag: page

Faculty/Staff Personnel Items Start to Finish

Creating faculty/staff listings involves a few steps. First, you must create a Personnel Information for each person. If you are including an employee who is already listed in another department, you will still create the page, but you will pull in content from the other listing. Once that is created you will be able to add people to the listing pages. A Quick Guide PDF is also available.

  • Create a Personnel Information item for every person that will be used on your website.
  • Only create one Personnel Information item for each person within a site.

Step 1: Create New Personnel Information Item

Without Full Page Listing

This must be created for each employee that will be listed if they do not have a full-page listing. If you are including an employee who is already listed in another department or part of your website, you will still create this item, but you will make a special selection in the Parameters later on.

If the person will have a full page listing, you should create a new section w/personnel instead.

  1. From the Pages list view navigate to the folder in which you want to create the new personnel information page.
  2. Click on the green +New button at the top of the page.
  3. Select the Personnel Information item.

peronnel-information

  • Page Title: Enter the person’s name.
  • Description: This is the meta description for the page. Enter a description that at least includes the person’s name.
  • Keywords: This is the meta keywords for the page. It is comma separated words or phrases that can have limited SEO benefits. At least enter the person’s name.
  • Add Navigation Item: Choose whether or not to list the profile page in the navigation. Normally this should be set to No.
  • Filename: If the personnel information item is the only .pcf file in the folder, enter “index” (without the quotation marks). If there are multiple .pcf files in the folder, enter the person’s last name or first initial hypen last name.
  • Leave the Access Group set to (Inherit from Parent).
  • Click the Create button to create the item.

Video Tutorial

Watch a video to see the whole process for creating a non-full page personnel information item.

With Full Page Listing

This must be created for each employee that will be listed if they have a full-page listing. If you are including an employee who is already listed in another department or part of your website, you will still create this item, but you will make a special selection in the Parameters later on.

If the person will not have a full page listing, you should create a new personnel information item within an existing folder instead.

  1. From the Pages list view navigate to the folder in which you want to create the new personnel information page.
  2. Click on the green +New button at the top of the page.
  3. Select the Section w/Personnel item.

section-personnel

  • Folder Name: Enter the person’s last name using all lowercase letters with no special characters or spaces except hyphen (-). If a person with this last name already exists, use the first initial of the first name hyphen (-) last name. This will become part of the person’s URL.
  • Section Title: Used in the breadcrumb. This should be the person’s name.
  • Page Title: Displayed at the top of the page, in the navigation, and in the metatitle. This should be the person’s name.
  • Description: This is the meta description for the page. Enter a description that at least includes the person’s name.
  • Keywords: This is the meta keywords for the page. It is comma separated words or phrases that can have limited SEO benefits. At least enter the person’s name.
  • Add Navigation Item: Choose whether the page should appear in the navigation or not. Normally this should be set to No.
  • Leave the Index Page Options as is.
  • Click the Create button to create the item.

Video Tutorial

Watch a video to see the whole process for creating a full page personnel information item.

Step 2: Page Properties—Parameters

The Properties button in the Page Actions Toolbar near the top of the page contains information about the page. You must have the page checked out to you to see all the options.

personnel-parameters

A Personnel Information item will have the following parameters.

  • Title: This is used as the page title for full page listings. Usually the person’s name.
  • Description: This is the meta description for the page. You should include the person’s name at a minimum.
  • Keywords: User-defined keywords that are used in searches to help find content and for SEO purposes. You should include the person’s name at a minimum.
  • Tags: Used within OU Campus to categorize pages and files so that it is easier to search for and filter them.
  • Page Heading: Usually the person’s name.
  • Breadcrumb: Usually the person’s name. If the page you are editing has a filename of index.pcf this field is not used. For additional pages within a folder that are named something other than index.pcf this field will set the page breadcrumb (in the light grey space at the top of the page below the site title).
  • Visibility Full Page Profile: Check this box if you want the faculty or staff to have a full page that is linked to from the listing.
  • Existing Profile: If you are including an employee who is already listed in another department, you can select that profile page using the icon next to this field in order to pull the content from that profile. Click through the folders to the correct location (you can search for the person on mtu.edu to find out where their item is), select their pcf file, then choose the HTML option. If you use this field, you are then done creating the item. Save the changes and skip to Step 5 to publish the item.
  • Left Sidebar Section Options: Uncheck this box if you need to turn off the left sidebar on the full-page listing.
  • Save your changes.

Existing Content

Does the person you are creating in your site already exist in another site in the CMS or section of your website? If so, you can pull in that existing content and not have to recreate it. When the information on the home department personnel information item is updated, it will be updated in your site automatically.

Video Tutorial

Watch this video to learn how to set this up.

Step 3: Page Properties—MultiEdit Content

The Properties button in the Page Actions Toolbar near the top of the page contains information about the page. You must have the page checked out to you to see all the options. If you are pulling information from an existing profile, you will not need to edit any of these fields. You will use the Existing Profile field in Parameters instead. At a minimum, you must enter a first name, last name, and email or userid.

Screenshot of the first section of the MultiEdit Content window.

  • Image:After creating a Personnel image type using the Image Editor, select the largest size personnel image using the icon next to the Image field.
  • Image Description: Put the person’s name in this field.
  • First Name: Employee’s first name.
  • Middle Name: Employee’s middle name, if desired.
  • Last Name: Employee’s last name.
  • Email: Employee’s email address.
  • Userid: Employee’s userid if it is different than that in the email address you entered.
  • Phone: Employee’s phone number.
  • Cell Phone: Employee’s cell phone number.
  • Location: Employee’s office location, put the building name first followed by the room number.
  • Safeplace: Check the box if the person has been through ally training to display the Safe Place logo on their full page listing and the basic staff listing.

personnel-multiedit-2

  • Titles: Enter up to three titles for the employee.
  • Education (full page only): Enter up to four degrees for the employee, if desired.

personnel-multiedit-3

  • Faculty Button (full page only): This is where you can set up the button for downloading the faculty CV. After uploading the CV file, select it by using the icon next to the Button Link field. If you want the button text to be something other than “Download CV,” enter the text in the Button Text field.
  • Faculty Button 2 (full page only): This is where you can set up a second button for downloading an additional CV. After uploading the CV file, select it by using the icon next to the Button Link field. If you want the button text to be something other than “Expanded CV,” enter the text in the Button Text field.
  • Quote: Enter a quote. Quotation marks will automatically be added.
  • Quote Source: Enter the source for the quote. The dash will automatically be added.

personnel-multiedit-4

  • Connect Links (full page only): Enter the URL of various personal social media accounts to have icons show up on the full-page listing.

personnel-multiedit-5

  • Recent Publications (full page only): Enter the title for the publications section in the Title field. List the publications in a bulleted list in the Publications field. You can include links.

personnel-multiedit-6

  • Recent Funding (full page only): Enter the title for the recent funding section in the Title field. List the funding in a bulleted list in the Publications field. You can include links.

personnel-multiedit-7

  • Presentations (full page only): Enter the title for the presentations section in the Title field. List the presentations in a bulleted list in the Publications field. You can include links.

personnel-multiedit-8

  • Research Projects (full page only): Enter the title for the recent projects section in the Title field. List the projects in a bulleted list in the Publications field. You can include links.

personnel-multiedit-9

  • Teaching Experience (full page only): Enter the title for the teaching experience section in the Title field. List the experience in a bulleted list in the Publications field. You can include links.
  • External URL (full page only): If the person’s name on the listing page should link to a page other than a full-page profile within the current site, entre the full URL of that destination page.
  • Save your changes.

Step 4: Editable Regions

There are nine editable regions for Personnel Information—Biography Title, Biography, Specialties Left Title, Specialties Left, Extra Specialties Left Title, Extra Specialties Left Specialties Right Title, Specialties Right, and Main Content. If you are pulling information from an existing profile, you will not need to edit any of the regions. You will use a special field in Parameters instead.

personnel-regions

Clicking on a green Editable Region button allows you to edit that area. Use the Save and Exit button to save your changes and be able to select another editable region.

  • Biography Title (full page only): This is where you will set the heading for what is normally the Biography section.
  • Biography (full page only): This is where the biography content will be entered.
  • Specialties Left Title: This is the heading for the Specialties Left content.
  • Specialties Left: This region can be used for Links of Interest, Areas of Expertise, or other content. Use bulleted lists as needed. This will be the upper list on the left.
  • Extra Specialties Left Title: This is the heading for the Extra Specialties Left content.
  • Extra Specialties Left: This region can be used for Links of Interest, Areas of Expertise, or other content. Use bulleted lists as needed. This will be the lower list on the left.
  • Specialties Right Title: This is the heading for the Specialties Right content.
  • Specialties Right: This region can be used for Research Interests, Job Responsibilities, or other content. Use bulleted lists as needed. This will be the list on the right.
  • Main Content (full page only): This region of content will appear at the very bottom of the page.

Step 5: Publish

Publish. If you created a Section w/Personnel for a full page listing, be sure to publish all of the pieces from the Pages List View.


Changing From a non-Full Page Listing to Full Page

If you have a personnel item that currently does not have a full page listing and you need to change it to a full page listing there are a few steps to take. The current layout is most likely a .pcf file with the person’s name as the filename in a folder with other personnel items. The goal is to have this pcf item named index.pcf in its own folder named with the person’s name along with a _props file and _nav file. If your personnel item is already in its own folder and called index.pcf you can just change the checkbox for the full page listing on the Parameters screen.

  1. Create a new Section w/Personnel following the instructions at the beginning of this post.
  2. When the page opens, return to the Pages List View and recycle the index.pcf item.
  3. Find the current personnel item for the person (name.pcf file) in Pages List View.
  4. Hover over the file line and choose Move from the File menu or select the line and choose Move from the top menu.
  5. On the Move screen select the new folder that was created for the person when you made the new Section w/Personnel and click the blue Move button.
  6. Go into the folder where you moved the personnel item to.
  7. Rename the name.pcf file to be index.pcf.
  8. Create a new folder within the person’s folder called images.
  9. Find the person’s images and move them to the new images folder using the same process as when you moved the .pcf file.
  10. Publish the images in the new location.
  11. Publish the index.pcf, _nav.shtml, and _props.pcf files.

Changing From a Full Page Listing to Not Full Page

To change someone from having a full page listing to not having one, you only need to uncheck the Full Page Profile checkbox on the Parameters screen.


Using Personnel Items on a Page

Personnel Information Item content is used on pages with the Faculty/Staff Content Single snippet or the Faculty/Staff Listing Multiple snippet.


Create New Content

To create a new page or section,

  1. From the Pages list view navigate to the folder in which you want to create the new content.
  2. Click on the green +New button at the top of the page.
  3. Select the type of item you want to create.

If you are creating a tab level folder that will not have a landing page, you should still create a New Section, not just a Folder.


Folder

Creates an empty folder that is only used for file or image organization. Do not use this to create webpages or navigation.


Alumni Profile

This item is used to create individual people that can appear on the Alumni Profiles page or in department Academies. See the Alumni Profiles post for more information.


Personnel Information

Creates a faculty/staff profile page when the person does not have a full-page listing. This must be created for each employee that will be listed. If you are including an employee who is already listed in another department, you will still create this page, but you will make a special selection in the Parameters, which is explained later. If the person will have a full page listing, you should create a new section w/personnel instead. See the Personnel Items post for more information.


Research Project

This item is used to add information or projects to academic department research project listings. This functionality must be specifically added to a website.


Section w/Personnel

Creates a new folder with the required files inside it to create a new full-page personnel information item. See the Personnel Items post for more information.


Section w/Page

Creates a new folder with the required files inside it to create a new page. You can choose whether or not to include a link to the page in the navigation.

section-page

  • Folder Name: Enter a short, descriptive name using all lowercase letters with no special characters or spaces except hyphen (-). This will become part of the page’s URL.
  • Section Title: Used in the breadcrumb.
  • Page Title: Displayed at the top of the page, in the navigation, and in the metatitle.
  • Description: This is the meta description for the page. It is text that provides a description of the content on your page and is commonly used in search engine results as a preview of what is on the page.
  • Keywords: This is the meta keywords for the page. It is comma separated words or phrases that can have limited SEO benefits.
  • Add Navigation Item: Choose whether the page should appear in the navigation or not.
  • Leave the Index Page Options as is.
  • Click the Create button to create the page. You will be brought to the edit view for the page.

Watch a video to learn how to create a new webpage.

New Section Without a Page

If you a creating a new tab-level section that will not have a page, there are a few additional steps you must take after creating the Section w/Page.

  1. Recycle the index.pcf file.
  2. Edit the _props.pcf file and clear the Section Breadcrumb field in Properties > Parameters.
  3. Update the _nav.shtml file in the folder above the new section.
    1. If you chose Yes for Add Navigation Item, find the navigation that was added and change the link to go to the _nav.shtml file of the new section instead of the index.pcf file.
    2. If you chose No for Add Navigation Item, when you add the navigation manually create the link to go to the _nav.shtml file of the new section.