RSO Transitions
Transitions between outgoing and incoming executive boards are crucial to maintaining organizational consistency. To facilitate easy transition, officers should start, maintain, and update a living set of documents. This can be created in the form of a binder or digitally in a Google Shared Drive.
Before the newly elected officers of your organization officially assume their responsibilities, it is recommended that the old and new officers get together for a “transition meeting.” This meeting can be conducted in person or digitally to allow the new officers to learn from the experience of the outgoing officers. Officer continuity is a key to growth for your organization, and having a casual, open atmosphere is encouraged. This type of meeting allows for an honest evaluation of the accomplishments and problems of the previous year.
Don’t forget to Transition:
- Involvement Link (see below)
- Banking Information – EIN, Account Numbers, Switching people on the account
- Agendas and Minutes
- Relevant Policies and Procedures
- Login Information to the org’s email and social media accounts
- Storage Locations
- Important Contacts (including your advisor)
All RSOs are strongly encouraged to make their RSO advisor the owner and/or manager of Google Drives, Google Groups, etc., in case of sudden turnover. This should be in addition to your organization’s primary contact.
If you would like to learn more about completing a smooth officer transition, consider attending our upcoming HuskyLEAD. Information about the event is listed below.
Updating Your E-Board Positions on Involvement Link
Presidents are required to fill out the E-Board Position Update Form when an officer (President, Secretary, or Treasurer) transition happens. As we approach the end of the semester, new officers will be assigned but not required to complete training. Training for the next academic year will be available in August.
Please note: Only required officers (President, Treasurer, Secretary, Advisor) need to complete training. All non-required positions can be changed on Involvement Link by your officers.
Quick Updates/Reminders
- RSO Travel
RSOs traveling over 50 miles from Tech’s campus are required to fill out the RSO Travel Form. More information can be found on SLI’s Travel page
If you request a Verified Absence Letter, please submit the names of all possible travelers 7 days in advance on the RSO Travel Form. Please include anyone who might be traveling. It is much easier for your professors to adapt to additional people in their classroom/exam room than for them to find last-minute alternative exam accommodations for students who decide to travel at the last minute.
- RSO Roster Verification and Enrollment Forms
RSOs that compete in official collegiate competitions often need to verify their roster with their conference administrators. To verify your roster, please submit the conference roster verification form to the Registrar’s office at least 14 days before the due date. All students who need verification must be listed on your Involvement Link roster. Any paperwork sent to the Registrar should only include the players’ names and any required specific conference information (e.g., how many semesters each player has participated, conference ID number). All other information should be left for the Registrar to fill out.
- Officers Tag for Monthly Emails
Historically, our Monthly Officer Emails have gone to RSO Presidents, Treasurers, and Secretaries. We are now including Vice Presidents and others with an Officer tag in the email. If you would like additional people to get the monthly email, please give them the “Officer” tag on your Involvement Link Roster.
HuskyLEAD: Managing Organizational Conflict
Join us for a practical workshop on managing organizational conflict aimed to help you navigate conflict in any groups you’re a part of. Through guided discussion and real-life scenarios, you will explore strategies for addressing disagreements within their organizations, even when those conflicts involve friends. This session will equip you with tools to communicate effectively, manage tension, and strengthen relationships while working toward shared goals.
- Monday, March 16th from 4-5 PM
- Location: Fisher 132
HuskyLEAD: Effective Leadership Transitions
Join this workshop to learn practical strategies for retaining documents, maintaining relationships with campus partners, sharing important information, and running effective transition meetings. Resources and sample documents will be provided.
- Wednesday, March 18th from 4-5 PM
- Location: Fisher 129
Preview Day
During Admitted Student Preview Day, admitted students are invited to join us on campus and decide if they want to commit to Michigan Tech! It’s a great time for you to share about your organization and help these likely huskies see if this is the place they want to call home.
SLI and Admissions are looking for RSOs interested in sharing information about their organization and recruiting incoming students before they even move in! This opportunity is only available to the first 40 organizations. Please sign up here. Registration closes on Sunday, March 15th. The RSO tabling sessions will be on Saturday, March 21st, from 11:30 am-1:15 pm in the MUB Commons. Coffee and donuts will be provided.
The Wahtera Center is Hiring
Are you—or someone you know—still looking for a summer job? Do you have a passion for helping others? Do you want to promote your RSO to the incoming freshman class? If you answered yes to any of these questions, a position with the Wahtera Center and Orientation might be perfect for you!
We are currently hiring for:
- Summer Session Ambassadors & Resident Assistants (with free summer housing available from mid-May to Late June!)
- Orientation Team Leaders
- Peer Teaching Assistants
- Success Coaches
- Husky Connect Mentors
Interested? Reach out to Dawn Corwin at dmcorwin@mtu.edu or visit our hiring page: https://www.mtu.edu/success/now-hiring/
Have a great day!