Category: Involvement Link

Involvement Link has many great features to help your student organization be successful . Make sure you are keeping your student organization site updated – including your organization’s officers! This will ensure the correct members are getting information pertinent to their position.

To edit who holds various Positions within your organization, navigate to your organization’s Action Center. Use the Switchboard to enter the “Manage” view. If you are a member of the organization, you will see its name listed here and can select it to enter the organization’s Action Center. If you are not a member of the organization but you have access to the organization through other means, you can also search for the organization within Manage, or open it from the organization list in the corresponding branch. 

Once you are in the Organization Action Center, open the hamburger menu on the upper left and navigate to the Roster section.

(If you first need to create a new Position, please note that you will need to hold the correct level of access to manage the Roster in order to make these changes. See specifics below.)

On the Roster page, find the user for whom you would like to add, change, or remove a Position. Click the edit button under Positions to the far right of that user’s name. A list of all available Positions will populate. Click the check box next to the position you would like to add or remove from that user, and then select Save. The user’s permissions within the organization will be updated based on the Positions they hold.

Creating New Positions

Every organization is unique, and you might find that your organization has its own specific Position titles that you want to create in your organization’s site. To create new Positions for your organization, navigate to the Action Center for your organization site and click on the Roster tool.

Please note that you are REQUIRED to label the following positions within your organization so that we are able to send those members information:

• President
• Vice President
• Treasurer
• Secretary
• Advisor

Keep in mind you will need the appropriate level of access to manage the Roster in order to create new Positions. From the Rostermenu, click Manage Positions. A list of all the current positions available for your organization will be listed. Some of these may have been created by the organization, while others may be site-wide positions created by your campus administrators.

To create a new Position, click +Position at the top of the page. Give the Position a name. Keep in mind the name should be of the Position itself, not of the user who will eventually hold this Position in your organization. You then need to assign the Position to the Position Type that is most appropriate. These types are determined by your system administrators. Check the box next to “Show holders of this position on the organization’s roster” if you want the user holding that position to be visible on the roster page of your organization. If you want the position to be available for users to hold immediately, select “Active.” If this is not checked, the position will only be available as a past position.

Finally, you will need to set the management access for this Position. Users who fill Positions with “No access” will not be able to manage any tools within the organization. “All access” allows Position holders to manage every tool within the organization’s site – these are the users who will have the most power within your organization. Limited access allows you to select the level of access the Position should have for each tool within the organization site. See below for information about what each level of access will allow for each tool.

When you are finished determining the level of access for the position, click Create. Once the position has been created, it may take a few minutes before it can be assigned to a member. If you do not see the position immediately, give the system a few minutes while the position is being generated.

Involvement Link has many great features to help your student organization be successful including the calendar. To feature your organization’s event on the calendar (and on the Michigan Tech Calendar!), just follow the steps below.

Note: Only primary contacts and positions with full access over Events can create events within an organization. If you do not have the proper permissions, you should first refer to your primary contact or your site administrators in order to request the required access.

Manage your organization by selecting Manage from the switchboard and choosing your organization. When you are at your organization’s page, use the top left-hand side menu. Choose Events in the organization tool menu and click on the blue Create Event button on the top right.

Completing Core Event Details

Enter an event title, theme, description, start and end time, and location into their respective boxes. You can also identify if the event will be co-hosted with other organizations. Required fields are marked by the red asterisk at their start.

You can add up to 18 different times/locations within one event submission. Upon approval, each instance of the event you created will become its own event that can be individually edited or changed. Click “Add Another Date” to create a recurring event.

You can also choose whether to include a helpful map, courtesy of Google Maps, to your event details page. Note that selecting the space will not reserve it. Your next couple of options are about event visibility and are outlined below.

Each field after this point is detailed below:

Additional Pages and Event Questions

The next page allows you to customize your RSVP settings. Use this tool to collect information from your attendees before the event or to set a specific attendee limit. 

The third page allows you to customize your event’s cover photo by clicking Choose File and adding an image that you feel will draw attention to your event. We recommend a photo that is 1024px by 600px or larger, under 10MB, and of one of the mentioned formats (JPG, JPEG, GIF, or PNG). The image will run through an image re-sizer, so the larger – the better! If you choose not to upload a photo, a default photo will be chosen for you based on the theme of your event. As this photo will be displayed alongside event details across Engage, it is best to choose a cover photo that is simply an image without text. 

When you’re ready, advance using Next or Skip. Your organization’s branch may require each event submission to provide additional details that will be kept on the private record of the event submission. You will be prompted at this time to complete this information. Fill out the rest of the form and submit for campus administrative approval.

Involvement Link has many great features to help your student organization be successful . Make sure you are keeping your student organization site updated – including the profile picture!

Your organization’s profile photo appears next to your organization in the directory. 

The photo also appears at the top of your organization’s public-facing page.

Note: You must be the Primary Contact of your organization or have officer rights to make changes to your organization.

If you meet this criteria, you can change your organization’s profile picture navigating to your Action Center by accessing the Manage view of your Engage Switchboard. Select your organization and open the organization tool drawer. Select the About tab along your organization’s tool drawer. Upload the image under the section labeled Profile Picture. Your image will be sized to fit. Keep in mind that since the photo appears in a circular shape throughout the site, edges of square and rectangular images will be cropped.